December 2011 - Issue #6
Clinical Clinical Research Coordinating OfficeResearch Coordinating Office
NewsletterNewsletter
Newsletter Features:
Welcome new
UWCCC staff!
CRCO Tips of the Month
PRMC
DSMC
Affiliate Network
ECOG performance
monitoring
Summer 2013—Issue #12
After 12 years as UW Carbone Cancer Center Director, Dr. George Wilding is
stepping down from his Directorship to pursue his continuing academic ac-
tivities as Anderson Professor of Medicine within the Department of Medi-
cine. Dr. Howard Bailey, leader of our Chemoprevention
Consortium, has been named Interim Director, effective
September 1, 2013. Our sincerest thanks to Dr. Wilding
for his outstanding leadership throughout the years.
And a big warm congratulations and welcome to Dr. Bailey, for whom we
look forward to working with in the coming year.
The Summer 2013 edition of the CRCO Newsletter features a gallery
of new faces to welcome to the UW Cancer Center, and some familiar
faces transitioning into new roles!
Reminder—K4/6 Scanner
The G:\Team\K4-6 Sharp Scan-
ner is a shared folder by
UWCCC staff. Because it is a
shared folder, it is important
to remove your items as soon
as possible after scanning.
Some items contain sensitive
information that could poten-
tially be viewed by others.
Despite the fact the folder is
emptied out once every 30
days, it is still important to
delete items as soon after
scanning as possible. Thanks!
Courtney Thom Affiliate Coordinator
Vara Parameswaran Compliance & Monitor-
ing Coordinator
Janna Bergum Budget Compliance
Specialist
Shari Piaskowski Grant Specialist
Jamie Zeal Breast Coordinator
Elaine Paterson Lymphoma Program
Manager
Alexandra Procak Surgery Regulatory
Specialist
Tony Carabajal Grant Specialist
Erin Clements Melanoma Coordinator
Chris Mulhern Myeloma Coordinator
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December 2011 - Issue #6
DSMC Tips
Reminder: All external monitoring reports are required to be submitted to the DSMC
via [email protected] upon receipt of the report, per the
UWCCC DSMP. This enables the DSMC to be up-to-date on all study conduction
throughout the UWCCC, regardless of study sponsor. If you have questions regarding
this requirement, please contact us.
CRCO Contact Info: Katie Wulff Assistant Director, Clinical Research [email protected] (608) 263-7898
Shari Zeldin Clinical Research Compliance Manager [email protected] (608) 263-8403 Belinda Buehl-Soppe CTRP/Education Coordinator [email protected] (608) 265-4543 Emily Jenner Compliance & Monitoring Coordinator Data & Safety Monitoring [email protected] (608) 262-9654 Vara Parameswaran Compliance and Monitoring Coordinator Data & Safety Monitoring [email protected] (608) 263-4877 Claire Kostechka PRMC Coordinator [email protected] (608) 263-0169 Courtney Thom Affiliate Coordinator [email protected] (608) 265-2867 Billing Compliance:
Vielska Brautigam Budget Compliance Specialist [email protected] (608) 262-8980 Janna Bergum Budget Compliance Specialist (608) 263-1258
Clinical Research
Coordinating Office
September-October 2012—Issue #10 Summer 2013—Issue #12
Wisconsin Oncology Network (WON)
Please join us for the Fall 2013 WON Meeting on Saturday, Oc-
tober 5, 2013 at the Health Sciences Learning Center (HSLC) on
the UW-Hospital Campus. The half-day meeting starts with reg-
istration and breakfast at 8:00 AM and concluding at 1:00 PM,
after lunch. To register for the meeting, go to: http://
www.surveymonkey.com/s/JNY7MSD. Hope to see you there!
PRMC Tips
Reminder: Always go to the UWCCC website to download forms for PRMC submis-
sions, as they are updated often.
Reminder: Competing studies must be listed when submitting protocols in the ePRMS
submission console when submitting an initial review, change review, site addition or
continuation review. Also , please ensure to list any present and pending competing
studies in the ePRMS forms. In addition, an explanation of protocol prioritization must
be included on the forms to explain how competing studies will be handled. The PRMC
takes this into consideration when reviewing protocols and accrual goals.
ECOG Performance Monitoring Reminder
The next Performance Monitoring data cut-off date of September 30, 2013 is approach-
ing. Any data received on or before September 30, 2013 will be included in the upcoming
Performance Monitoring. It is important to remember that data timeliness will be evalu-
ated by assessing two components: The rate of CRF submission and the rate of survival
follow-up. Our institution must have a score of 90% or better in each component.
Affiliate Site Tips
Reminder: When Johnson Creek (JC) is participating in a study , the DOWG is responsi-
ble for adding JC staff (Kelly McCunn, Dawn Klecker, and Lynda Persico) in OnCore in
the staff tab. NOTE—please assign their roles as clinical research associates, not affili-
ate research associates. The same is true when 1 S Park is participating, Sandra Black
must be assigned the role of clinical research associate. Thank you!
Page 3
December 2011 - Issue #6
OnCore Support Contact Info:
Stephine Wasielewski Manager, OnCore Support Office [email protected] (608) 263-2907 Divya Kudva OnCore Support Staff [email protected] (608) 262-6604 Arenda Nolan OnCore Support Staff [email protected] (608) 262-6604
Tip for Subject Registration Data Entry (for UW and 1 South Park Staff Only)
In the CRA Console > New Subject Registration screen, the FIND function should always be used to search for subjects before registering them (for protocols that use a full demographic data set) be-cause the demographic information populates from HealthLink.
If any of the information that populates is incorrect, OnCore should not to be updated directly. This is because any changes made to these fields will be overwritten by HealthLink on an hourly basis. In-stead the HealthLink Demographics Data Correction Form (found on the UWCCC intranet page) should be used to request changes to be made directly in HealthLink by patient registration staff.
EXCEPTION: The race and ethnicity fields in OnCore are NOT subject to the hourly HealthLink up-date. So if this information from HealthLink is missing or incorrect, it can be updated directly on the Subject Console > Demographics page in OnCore and it will not be overwritten.
The Expired date field in OnCore is also tied to HealthLink. If a subject is deceased and it is not docu-mented correctly in HealthLink, the HealthLink Deceased Patient Form should be used to request the change in Health Link.
Any time that the Last Name, Date of Birth, or Expired Date for a subject are changed in OnCore by HealthLink, the Program Manager will receive an email notification.
For any questions, please contact the OnCore Support Team.
OnCore Support
Corner
OnCore Tip of the Month
September-October 2012—Issue #10 Summer 2013—Issue #12
Summer 2013—Issue #12
In Memoriam
Jennifer Verhoeven,
July 17, 1974—June 20, 2013
Although some time has passed, our thoughts con-
tinue to surround the unexpected death of Jennifer
Verhoeven, UW Health lung cancer nurse coordina-
tor, on Thursday June 20, 2013.
Jenni, a valued member of the lung cancer team,
was an extremely competent and compassionate
nurse who treasured her work with lung cancer
patients, particularly those enrolled in clinical tri-
als. She had an innate ability to connect with pa-
tients and family members on a personal level as
they dealt with their diagnoses. It was more than a
skill, it was a heartfelt gift.
She was a beloved coworker who skillfully interact-
ed with and supported colleagues throughout the
UW Carbone Cancer Center (UWCCC) since her arri-
val in 2009, as well within the UW Health system
where she had worked since 2000. Her UWCCC
coworkers appreciated her always present smile,
sense of humor and willingness to always lend a
helping hand.
We would also like to recognize the UWCCC staff
who valiantly assisted Jenni by coming to her aid
the afternoon of her unexpected passing. At a time
of unquestionable need, these coworkers were
there – present and willing to assist in any way pos-
sible. Your efforts, like Jenni’s joyful spirit, will nev-
er be forgotten.
Craig R. Robida
External Relations Manager
UW Carbone Cancer Center
Jenni recognized that patients with lung cancer could benefit from a
support group, and was instrumental this past year in starting and facili-
tating the “Breathe Easier: Lung Cancer Information and Support
Group.” She provided broad expertise in answering support group
members’ questions with her background in the O.R. and in her posi-
tion as the Lung Cancer Coordinator. She always organized our team
for Bowlin’ for Colons—we plan to continue this tradition in her honor.
Kindness and empathy were hallmarks of Jenni’s interactions with pa-
tients and family members. She frequently had to discuss sensitive and
difficult topics with patients in person and over the phone. She was
always positive, friendly and caring . She recognized the value of the
work of the Lung Cancer Research Group with whom she shared an of-
fice; and frequently assisted them in understanding clinic procedures,
answering nursing questions, and helping them do their best for the
clinical trial patients.
In addition, Jenni was just plain fun to be around. She always had a fun-
ny story to tell and a zest and joy for life which made you want to spend
time with her. Jenni was always a source of entertainment in the office.
We miss hearing her stories and her infectious laugh and bright smile
are sorely missed.
Lung DOWG
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