Long term preservation at The National Library of Finland
Esa-pekka Keskitalo, Chief Analyst
esa-pekka.keskitalo[at]helsinki.fiEx Libris Rosetta Charter Customer Advisory Group Kickoff Meeting
München, 9 – 10 June, 2010
The National Library of Finland
• Established 1640• Legal deposit library since 1707• Budget: circa 26 million euros• Staff: circa 280• The largest scientific library in Finland (mainly
philosophy, history, art, Eastern European studies)• National-level services for Finnish libraries• Part of the University of Helsinki• http://www.nationallibrary.fi
Digital Preservation needs at the NLF- Born Digital
• Born-digital legal deposits– Web Archive – In smaller amounts, other legal deposit materials
• Born-digital quasi-legal deposits – Based on contract, deposited at the NLF with the
purpose of preservation• E.g. sound recordings from Warner Finland• Digital copies of printed newspapers are being discussed
• Born-digital regular collections– Contingency plans for licenced collections
• Newspapers• Periodicals• Monographs• Ephemera
Digital Preservation needs at the NLF- Digitized Materials
What we have got
+ We have got policies concerning collections development collections preservation digitization principles of electronic legal depositing
+ Our systems are reliable on the daily basis
+ There is general awareness of and commitment to preservation
+ We have improved processes for better trustworthiness
What we still need
• Deep understanding of our need to change• A working risk management regime• Smooth processes over organization and system
junctures
The National Digital Library
• http://www.kdk2011.fi/en • A common user interface for the information resources of
libraries, archives and museums (in operation in 2011).• Digitization of the most essential cultural heritage
materials of libraries, archives and museums • Development of a long-term preservation solution
for electronic cultural heritage materials (a detailed plan ready in 2010)
• Increasing awareness and competence
National Digital Library –
around 700 organizations
Regional Museums
National Library of Finland
Special Libraries
Libraries in HE institutions
Finnish Museum of Natural History
Regional Art Museums
Finnish National Gallery
Other MuseumsNational Specialized Museums
National Museum of FinlandNational Board of Antiquities
National Archive Service
Private Archives
National Audiovisual Archive
Municipal Archives
Governmental Archives
Public Libraries
School Libraries
National Digital Library – National Preservation System
• There will be a common preservation system for digital cultural heritage materials in archives, libraries, and museums
• It is known as the PAS system (from pitkäaikaissäilytys)• Materilas may be documents, photos, audiovisual
materials, multimedia, metadata sets, publications, etc.• Pas system is intended to keep digital information usable
over long periods of time, and over obsolesence of hardware, software and file formats.
PAS services
• PAS services is the ensemble of preservation services provided to archives, museums, and libraries.
• At the core, there will be a system of software and hardware
• PAS services are to be customer-oriented. Even smaller organizations must be able to benefit.
• PAS services include
1. Ingest of materials
2. Preservation of them
3. Making them available again
Who can participate?
• PAS services will be aimed primarily to organizations in the field of the Ministry of Education and Culture.
• Organizations will own and be in control of the materials, but they outsource the storing and preservation.
• Digital materials must be produced, managed, and exploited using accepted policies and methods
• Need for PAS services may vary according to the resources and readiness of organizations
• Organizations will cover the costs of preservation.
Timeline
• Long-term preservation Report: June, 2010• Pre-Implementation project: 2011-2014• Implememtation project: 2015-2016 earliest
• Pre-implementation project will be run by CSC – IT Centre for Science (http://www.csc.fi)
Why common PAS services?
• Supported by risk analysis• Supported by cost and benefit analysis• Is in accordance with general principles of government-
level ICT architecture strategies
Top Related