Moving Forward withE-procurement in
Croatia
Berlin, December 2016
e-Procurement in Croatia
Legal framework
• Acts
• Public Procurement Act (OG 90/11, 83/13, 143/13, 13/14)
• Act on the State Commission for Supervision over Public Procurement Procedure (OG 18/13, 127/13, 74/14)
• Regulations
• Tender documents and tenders
• Implementation control
• Notices
• Defence and security
• Ordinances
• Education
• CPV
• List of entities
• Diplomatic missions and consular offices
e-Procurement in Croatia
Institutional framework
• Ministry of the Economy – DG for the Public Procurement System
• State Commission for Supervision over Public Procurement Procedure (appellate body)
• Ministry of Finance (concessions)
• Central State Office for Central Public Procurement
• Agency for Investments and Competitiveness (PPP)
• Electronic Public Procurement Classifieds (procurement notices)
e-Procurement in Croatia
Brief history of e-Proc in HR
PP Act (OG 110/07 & 125/08)
• 1.1.2008. mandatory e-Notification in the Electronic Public
Procurement Classifieds (EPPC)
• Centralized system one provider (eSender)
• e-Access was voluntary
PP Act (OG 90/11, 83/13, 143/13 & 13/14)
• 1.1.2012. mandatory e-Access in open and restricted procedue ca 80% of all PP procedures in HR on annual basis
e-Procurement in Croatia
• May 2013. Strategy on development of e-procurement in the Republic of Croatia 2013-2016 (OG 54/13)
• July 2013. Amendments to the PP Act (OG 83/13)
• e-Submission gradual implementation
• Implementation timeframe:
e-Procurement in Croatia
e-Modules
Notification Access Submission Evaluation Award Ordering Invoice Payment Archiving
e-Procurement in Croatia
Challenges
E-submission:
• fear of new (CA & EO)
• promotion & presentation – education
• IT security issues
• involvement of the State Commission – appeals issue
• interoperability with state registries - court register, tax register...
• bank guarantees
Future issues:
• European Single Procurement Document
• e-Invoice
• automatization
e-Procurement in Croatia
1. Procedure preparation
• Preparation of procedure
(subject matters, time limits, exclusion grounds, etc)
• Upload of tender documentation
• Upload of Bill of quantities
• Sending the notice for publishing
publication
• Published notice, tender
documentation, bill of quantities
List of published notices
2. Tender submission
• General tender information
• Tender price/bill of quantities upload
• Generated bid sheet
• Signing with advanced electronic signature
• Sending (submitting) the tender
3. Public opening
• Expiry of the time limit for the receipt of tender
• Keys for tender opening
• Decryption
• Opening of e-tender
• Generating minutes of thepublic opening of tenders
• E- evaluation – next step
encryption
14
20
e-Procurement in Croatia
Looking into the future
• Adoption of the new PP Law is planed by the end of 2016
• Integration od new PP notices in EPPC
• Development of new modules for DPS and e-catalogue
• Connecting EPPC with state registries - court register, tax register...
• Integration of European Single Procurement Document into EPPC
• Development of new module for appeals and integration with State Commission
• Automatization of the procedure
• Public procurement plans & contract registers - centralised in EPPC
• Development of new module for WB funded procurement ?!
e-Procurement in Croatia
Public procurement plans & contract registers
Establishment of the CPO Established in 2010 by the Regulation on CPO (Official Gazette 138/09)
Mission: The Office shall set up an effective system of central public procurementwith responsibilities towards taxpayers, the State Budget, persons subject tocentral procurement, and all economic operators involved in the environment ofpublic procurement with a view to creating savings in public consumption, whilebearing in mind an optimum relationship between the quality and the price ofprocured supplies, works and services, respect of ecological and sociallyacceptable principles, sustainable procurement and the encouragement of SME.
Number of civil servants: 20Number of procurement categories: 20 Number of clients: 34Number of clients under the Reform measures (5 categories): 650
www.sredisnjanabava.hrall bidding documents, FAs - available on-line
Procurement categories
In addition, Government may appoint the CPO for a specific procurementcategory, or specific users the Government adopted Decision related toCPO clients (additional 650 users for 5 categories)
1. OFFICE FURNITURE2. OFFICE SUPPLIES3. EXPENDABLE MATERIALS 4. VEHICLES5. CAR TYRES 6. FUEL7. ELECTRICITY8. NATURAL GAS9. COMPUTERS10. LICENCES11. MOBILE TELECOMMUNICATIONS SERVICES
12. LANDLINE TELECOMMUNICATIONS SERVICES 13. PRINITING SERVICES14. POSTAL SERVISES15. INSURANCE SERVICES 16. SECURITY17. AIRPLANE TICKETS AND HOTEL ACCOMODATION18. CLEANING SERVICES19. REPAIR AND MAINTENANCE OF VEHICLES20. MAINTENANCE OF OBJECTS
Tasks of the CPO
planning the implementation of procurement procedure
establishing procurement requirements for products and services
coordinating the activities among the clients
market research
implementing procurement procedures
contracting
setting up and managing the database of awarded contracts and framework agreements
monitoring the execution of contracts and framework agreements
analysing the efficiency of central procurement through continuousmonitoring of savings made
drawing up proposals of decisions, specifying products and servicespurchased through central procurement
CPO in numbers
Total number of framework agreements or contracts 166
Currently active FA or contracts 54
Current number of active suppliers 48
Number of inactive FA or contracts 112
Total number of framework agreements or contracts with group of tenderers 45
Total amount of all Framework agreements 279.704.659 mil €
Total amount of active framework agreements without VAT 170.251.360 mil €
CPO in numbers
OFFICE SUPPLIES3%
CLEANING SUPPLIES
1% VEHICLES16%
TYRES FOR VEHICLES3%
FUEL25%
ELECTRICITY11%
COMPUTERS4%
LICENCES13%
MOBILE PHONE SERVICES
3%
PRINTING SERVICES
0%
POSTAL SERVICES18%
INSURANCE2%
CLEANING SERVICES1%
Other results of CPO
tender documents of the CPO are used as a template bymany contracting authorities
successful model of technical consultations - accepted as amodel in the new public procurement law
for most of 650 new beneficiaries of central publicprocurement this is the first time to use frameworkagreements concluded through the central procurementprocedure
help desk at the CPO - support for clients / sharing ofexperience
Challenges and further development challenges:
in a process of standardization / catalogues of supplies
fluctuations of employees
repeated appeals cause inability for timely completion ofprocedures
introducing standards & IT support
further development: MEAT criteria /GPP
further professionalization and specialization
emphasis on customer relations and communication strategy
category management
E-procurement - first steps2014 - 2015
open possibility of e-submission2014 – 6 public openings / 0 e-bids
why?
fear of changes
lack of education
VENDORS
CONTRACTING AUTORITIES
E-procurement - first steps2014 - 2015
from 1. January 2015. mandatory e-submission2015 – 2016 – 16 public openings / 94 e-bids
unknownprocedures
transparency/safety
fluencyeducation
E-procurement - process
pre-awarding
• e-sourcing
• e-noticing
• e-tendering
• e-access
• e-submission
• e-evaluation
• e-awarding
post-awarding
• e-contract
• e-ordering
• e-invoice
• e-payment
Benefits of e-procurement
26 suppliers (8 SMEs)
savings cca 9 mil €
cca 92 mil € concluded FAs
cca 9,66%
Benefits of e-procurement
CPO: greater efficiency and effectiveness
simplified and shortened process
better prices due to increased competition
greater transparency and improving the public image
greater security of data and better control mechanisms
reduces risk of litigation
easily and comfortably obtaining tender documentation
economical and environment friendly
training and support for contracting authorities
Benefits of e-procurement
economic operators: administrative simplification
constant availability for bidding
more time to prepare and fine-tune bids
reduction in potential errors linked to the preparation ofdocumentation
easier access to markets, especially SMEs, increasedopportunities and competition
greater transparency and better control mechanisms
no need to travel to present bids – reduced mail costs
can submit bid on last minute
Useful links
• PP Portal – http://www.javnanabava.hr/
• SCSPPP– http://www.dkom.hr/
• EPPC – https://eojn.nn.hr/Oglasnik/
• CPB – http://www.sredisnjanabava.hr/
• MoF – http://www.mfin.hr/
Thank you for your attention!
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