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Preface
The subject matter in the document is not just
interest to those who work Directly with SAP but alfor these who work in related Subject, PurchaRequisition (PR); How to display list of PurchaRequisitions; Status of Purchase Requisition such Released; RFQ (Request For Quotation); PO (Purcha
Order );how to given Usage Decision of coming Matersuch as Accepted; Partial Accepted; Rejected and alhow to move quantity according to Usage Decision
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List of topics Legacy System & SAP Process Overview of MM Creation of Material Master Creation of Vendor Master
Create Purchase Requisition with different Documenttype
Frequently Use Standard Reports (Send Mail throughSAP Servers)
Create, Save & Get Variant and Layout Resp.
Convert SAP Data into different user friendly formats.
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Legacy system was on based on outdated technologies.
It was more difficult to maintain by new programmers.
There was no centralized database for RSOs.
It was less user friendly.
There was more data redundancy.
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IGP
Physicalchecking
GR
UD
IN Stock
MaterialIssue
IfMaterialexcisable
No Yes
CheckExcise
IfMaterialAccepted
No Yes
Returnto
vendor
1
2
3
4
5(i)
5
5(ii)
5(iii)
6
7
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(Inbound Delivery):
The inbound delivery process starts when the
goods are staged at the vendors shippingpoint, and it ends when the ship-to partymakes an acquisition posting for the goods.
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When material comes into store department, stboy counts each item according to bill of entThis is called Physical checking.
E.g.:
If Material has damaged then store person creaGR with that key. Notification is generated vendor by purchase department.If Material has short supply according to bill
entry then store person creates GR with shortakey.
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GR is done with the reference of Inbound delivery. It is done on the bof Physical checking. If bill of entry is excisable then excise captuprocess also done after that GR process takes place.
E.g.:When you post goods receipt for an inbound delivery, the followfunctions are carried out on the basis of the goods receipt document:Warehouse stock of the material is increased by the delivery quantity
Value changes are posted to the balance sheet account in invenaccountingGoods receipt posting is automatically recorded in the document flow
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After the GR, material testing is done by concerndepartment. there are following options
Accepted
Partial Accepted with deviation
Rejected
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After UD, if material is accepted then stock wbe displayed in in-hand (unrestricted stoand if material is partially accepted then it wappear in two places one is unrestricted aother is blocked stock. If material is rejectthen it will appear blocked stock.
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Material will issued to the user departmeThen system will reduces the inventory.
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General Data
Address
Control
Cin Master
Maintenance Sale / Service Tax
Excise Duty
Withholding Tax
Payment Transaction Contact Person
Company Code Data AccountingInformation
Payment Transaction Correspondence
Withholding Tax
Purchasing OrganizatiData Purchasing Data Partner Function
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Organizational Level001Client
CompanyCodes
0001 0002
PurchasingOrganizations
0001 0002 0003
Plants 0001 0002 0003 0004
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Client : Highest-level grouping of lorganizational, business and/or administraunits that are linked together for a compurpose. Eg.-Corporate group.
Company: this level represents a legally indepenaccounting unit within a client. Each company codeown balance sheets & own Profit & Loss statement.
Plant: Operative location within a company codeManufacture plant, branch offices or business site.
Purchasing Organization: An Organizational
responsible for procuring material and/or serviceone or more plants
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BASIC DATA 1
BASIC DATA 2
PURCHASING
PURCHASEORDER TEXT
MRP 2
MRP 4
GENERAL PLANTDATA / STORAGE 1
QUALITYMANAGEMENT
ACCOUNT DATA 2
MRP 1
MPR 3
GENERAL PLANTDATA / STORAGE 2
ACCOUNT DATA 1
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Document Types HAR
As N When Required
HCP CAPEX Requisition
HCS Capital Services Requisition
HAMC AMC Requisition
HHS STEAM Service PR
HHR
STEAM Revenue PR HHW STEAM Subcontracting Requisition
HCW Capital Subcontracting Requisition
HRS Revenue Services Requisition
HRW Revenue Subcontracting Requisition
HS Stock Requisition
HR
Regular Requisition
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Tips: In Purchase RequisitioOne is Headerof the Requisition; Second is ItemOverview; and Third and last part of the PR
Item detail which contains all the significafunctionality.
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Text
Released Strategy
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StatusItem
A/c Assignment Cat.Item Category
Short Text
Unit
Delivery Date
Plant
Material
Quantity
Delivery Date Cat.
Material Group
Storage LocationPurchasing Group
RequisitionerReq. Tracking No.
Desire Vendor
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HAR ~ As N When Required
Check Doc. Type
Enter materialhere You must hav
Requisitioned
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ITEM DETAILMaterial Data
Quantities/Dates
ValuationSource of Supply
status
Contact Person
Texts
Delivery Address
Customer Data
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Click on check button. Then click on Save button to save thRequisition.
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You have must remember these twothings one is A Stands for Asset andsecond is D Stands for Services.
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Press F4 or click onthis button to display listof Account AssignmentCategory.
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Press F4 or click onthis button to display
list of Item category.
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Select D For Services.
Material Description as per nature of Service
Material Group is SERVICES
Storage Location is CAPX
Purchasing Group is HPX
Customer Data is CAPTIALBUDGET
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A Account assignment screen has displayed. Enter quantity and asset numpressing F4 button or click on icon to search for Asset number with the
Investment Order. All investment order begin with X and rest of same anumber.
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Then Save.
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