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MIIS Reorganization
Next Steps
Follow Up from the RetreatsMarch 16, 2009
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Table of Contents
Achieving One MIIS (Takeaways from the Retreats)
Desired Outcomes: Academic Year 2009-10
Planning Process and Structure
Timeline and Milestones
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The retreats of last month began a process that will carry us through asuccessful reorganization, enabling MIIS to achieve its goals of excellence inlearning, teaching and professional development
In seeking to create a whole that is truly greater than the sum of the parts, we
must continue to strengthen the parts
The task forces and working groups described in the following pages arecharged with:
Ensuring rigor, focus and relevance in our academic programs
Realizing the promise of Monterey Way 2.0
Weaving a strong fabric of connections among programs, departments and schools Achieving synergies and efficiencies that will enable all of us to work smarter
Being the solution
MIIS Reorganization: Looking Ahead
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A chieving One MIIS(Takeaways from the Retreats)
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G S T ILE
Members of the MIIS community want to learn more about one another
Faculty want to collaborate across our curricula on projects such as interdisciplinarycourses; joint degrees/certificates in teaching T&I, and educational policy; MontereyModel courses; enhanced language offerings; and exploration of PhD possibilities
Faculty can share expertise across our curricula in improved language assessmentpractices, training of teachers, and enhanced non-degree program offerings
Our curricula must help students meet professional objectives that are market driven
MIIS students gain invaluable professional experience by interacting and workingwith the local community
A chieving One MIIS
GSIPM and GSTILE must have a seamless relationship with Advising, Career & Student Services for MIIS to achieve success
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Ad vising, Career an d Stu d ent Services
Advising, Career and Student Services (ACSS) must provide a seamless advisingexperience from prospective students to alumni with high-touch communications
Students can access expanded job and career resources, including the experiencesand networks of our MIIS alumni and the broader Middlebury network
Faculty advising and mentoring roles are enhanced while relationships among faculty,students, and professional advising staff are transparent and effective
Students can both feel support and exercise individual choice and responsibility
MIIS should maintain and build upon current community building efforts
Success also means embedding inter-disciplinary relationships in programs
The schools must communicate and articulate effectively and consistently with ACSS
A chieving One MIIS
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Running One MIIS
Well-designed infrastructure (human and technological) contributes to clear andefficient work processes
Efficient, transparent work processes and effective communication save timethat can be devoted to strategic thinking and innovation
Elegant and consistent assessment methodologies inform data drivendecision-making
A positive, appreciative community generates confidence and pride in MIIS andinspires people to want to give, and give back
A chieving One MIIS
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D esire d Outcomes: A ca d emic Year 2009-10
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G SIPM
D esire d Outcomes: A ca d emic Year 2009-10
Several curriculum and program innovations that demonstrate Monterey Way 2.0learning and positive impact on student career development, student and facultyrecruitment, and institutional advancement
A transparent and efficient decision system that is capable of allocating limitedresources to the best ideas for course, curriculum and program changes
An organizational system in place that facilitates a cultural change from excellence inclassroom teaching to excellence in student-centered learning
Smooth transition from the current structure to ensure promises made to students
and alumni are delivered, particularly vis--vis ACSS
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Increased awareness of colleagues interests, enthusiasms, and areas of expertise
Several well-articulated proposals that link curricula across programs
Improved language assessment practices
Curriculum design that implements teacher training across programs
Formal assessment and optimization plans for all non-degree programs
Well-researched understanding of market forces that impact program planning anddevelopment for meaningful student experiences and employment
Collaborative interactions and information sharing with ACSS
G S T ILE
D esire d Outcomes: A ca d emic Year 2009-10
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Implementation of Advising 2.0: advising blogs, podcasts, and e-file for each student
Advising syllabus with degree/track specific outcomes
Centralized career resources and data
Staff of cross-trained advising generalists and specialists
Ability for students to make online advising appointments
Peer to Peer Mentoring Program
Alumni Mentoring Program
D esire d Outcomes: A ca d emic Year 2009-10
Ad vising, Career an d Stu d ent Services
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Side-by-Side Analysis and Recommendations: current practices; required changes for Fall 2009; changes for June 2010; and allocation of roles and responsibilities
D esire d Outcomes: A ca d emic Year 2009-10
Running One MIIS
Functions
Ad missions : recruiting strategy, publications, web presence, criteria, forms, process,articulation with advising/schools, financial aid, visit days
Ad vising : testing, academic advising, career advising, career information/resources,employer relations
Community Buil d ing : new student orientation, international student orientation, staff advisory team, innovation process
Stu d ent Information Systems : automation of registration, grading, transcripts
Classes : course scheduling, testing, pre-registration, registration, drop/add process
G ra d uation : degree audits, diplomas
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D esire d Outcomes: A ca d emic Year 2009-10
Running One MIIS (cont d )
Functions (cont d )
Faculty : recruitment and hiring, faculty development, faculty evaluation, reviews andpromotions
Faculty G overnance : Faculty Senate, FEC, APSIC, representation, rights andresponsibilities
Curriculum : program reviews (internal/external), outcomes-based assessment, market-aware planning
Resources : teaching resource allocation, budget process
Maintenance of A ccre d itation : AACSB, NEASC
Ad vancement : fundraising priorities
Technology: support for MW 2.0 teaching/learning; advising and communicationsinfrastructure; web presence for marketing and community building
Side-by-Side Analysis and Recommendations: current practices; required changes for Fall 2009; changes for June 2010; and allocation of roles and responsibilities
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Planning Process an d Structure
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Planning Process an d Structure
1. Council of Program Chairs for GSIPM, chaired by Dean-designate Yuwei Shi; its work willinvolve broad consultation with all stakeholders in the curriculum development process
2. Council of Program Chairs for GSTILE, chaired by Dean-designate Renee Jourdenais; DeanJourdenais will issue a call for curricular ideas, and faculty and staff will be invited tovolunteer for smaller ides-development sub-groups
3. Task Force for Advising, Career and Student Services, appointed and chaired byDean-designate Tate Miller, with representation from students, faculty and staff, and inputsought from the entire community via a public wiki
4. A Reorganization Working Group of volunteers, open to all areas of the community and
chaired by Amy McGill, Executive Director for Planning and Special Projects, to analyze andmake recommendations on organizational and infrastructural issues regarding thereorganization to two schools, and in the transition to full integration with Middlebury in 2010
Four groups will be forme d to gui d e the process
A my San d s, MIIS Provost, will have broa d oversight responsibilities over reorganization activities,especially the three groups associate d with G SIPM, G S T ILE, an d Office of A CSS
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Planning Process an d Structure
1. Form the Council of Program Chairs as the primary entity responsible for curriculum and program planning and change
2. Create liaisons with Advising (participating in the Advising Task Force) and
Faculty Senate to collaborate on curriculum, program and organizationalchanges
Develop draft guidelines for innovative proposals for new courses, curriculaand programs
Finalize the guidelines through discussions among all stakeholders withinMIIS
Implement, review and modify the guidelines by end of Academic Year 2009-10
G SIPM
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Planning Process an d Structure
1. Initiate community building activities (ALL ideas welcome)
2. Program Chairs identify/seek one or two faculty/staff who would be interested inparticipating in each of the above-mentioned endeavors (themselves included)
Small teams explore possibilities, reporting back to colleagues and ProgramChairs for feedback during monthly meetings
Program Chairs and Dean examine feasibility of endeavors
Implement ideas
Form new groups as new ideas are generated repeat process
G S T ILE
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Planning Process an d Structure
1. Establish 8-12 person Task Force of faculty, students, and staff Meet every two weeks to develop one year advising plan based upon retreat
takeaways, desired outcomes and goals
2. Task Force will use advising planning wiki (already in place) for Institute-wide inputand formally liaise with Program Chairs, Provost, Student Council and others
3. Task force hands off final approved plan for implementation
4. Dean of Advising, Career and Student Services posts monthly progress reports onadvising blog, and reports to Task Force and Provost
5 . Task Force monitors, evaluates and adjusts plan for one year
Ad vising, Career an d Stu d ent Services
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Planning Process an d Structure
1. Issue call for volunteers to establish working group for infrastructure issues:ideally includes representation from admissions, registrars office, businessoffice, advancement, HR, IT, TLC, and innovations incubator, plus interestedfaculty and students
2. Assign appropriate functions to the working group to achieve side-by-sideanalysis and develop reorganization implementation plan (see next slide)
Develop focused sub-groups as appropriate
3. Assign appropriate functions to other MIIS groups: Faculty Senate and facultycommittees; Advising Task Force; GSIPM and GSTILE Councils of ProgramChairs (see next slide)
4. Conduct analysis in consultation with other groups, as required
5 . Each group issues a report and recommendations to academic leadershipby August 1 5 , 2009
Running One MIIS
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Planning Process an d Structure
Running One MIIS (cont d )
Functions G roups responsible for analysis
Ad missions Working group
Ad vising Advising Task Force
Community Buil d ing Advising Task Force
Stu d ent Information Systems Working group
Classes Working group
G ra d uation Working group
Faculty Faculty Senate, committees
Faculty G overnance Faculty Senate, committees
Curriculum GSIPM and GSTILE Councils of Program ChairsResources Working group
Maintenance of A ccre d itation Working group
Ad vancement Working group
Technology Working group
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T imeline an d Milestones
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T imeline an d Milestones
Establishment of the Council of Program Chairs(and liaisons)
Draft of guidelines for curricula changeavailable for discussion
Finalization of the guidelines
Introduction of new course, curriculum or program
Review of new offerings and the guidelines
G SIPM
Apr 2009
Jul 2009
Sep 2009
Oct 2009
Feb May 2010
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T imeline an d Milestones
Coffee with Colleagues*
Shared meetings
Identification/self-selection of facultyand staff groups
Feasibility studies
Implementation
G S T ILE
Starting Now
Starting Now
Aug 2009
Fall 2009/Spring 2010
Fall 2009/Spring 2010
A s i d easare rea d y
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T imeline an d Milestones
Advising blog goes live
Grand Opening: Center for Advising & Career Services
One year plan completed
Individual advising E-file Advising syllabus for each degreeTen additional career advising podcasts
Non-credit five week career course for all newstudents + advising portal on new MIIS website
Peer to Peer Advising and Mentoring Program
Institute-wide career fair
Ad vising, Career an d Stu d ent Services
Apr 1 5 , 2009
May 1, 2009
May 1 5 , 2009
Aug 1 5 , 2009
Sep 1, 2009
Feb 1, 2010
Mar 31, 2010
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T imeline an d Milestones
Working group formed
Issues assigned to working group, AdvisingTask force, Faculty senate and committees,
and Councils of program chairs for analysisand recommendations
Analysis and recommendations completed
Running One MIIS
April 1, 2009
April 1, 2009
August 1 5 , 2009
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