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MicrosoftLync Online
Web App
This course covers:
Lync Web App Overview
Join Online Meeting Experience
Meeting Audio
Manage Your Meeting
Appendix
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Lync Web App Overview
Capability If logged in as
Attendee
If logged in as
Presenter
Audio Telephone only Telephone
only
In-meeting instant
messaging
Yes Yes
Sharing screen No Yes
Add Attachments No Yes
Upload a PowerPoint deck No No*
Use Webcam No No
Share Whiteboard or Poll No Yes
Record Meeting No No
* Presenters can move the slides if already uploaded
by another presenter by using Lync client. Any
attendee can also be promoted to a presenter during
the meeting.
Lync Web App is a browser- based
client for joining a Lync Onlinemeeting, if you dont have Lync
Online client or an account.
Using Lync Web App, you dont
have to install additional software
to attend and participate in an
online meeting.
Lync Web App requires Microsoft
Silverlight. If not detected on your
computer, the installation point is
offered when youre joining the
meeting.
Telephone Conferencing for audio is
available if the organizers account is
enabled with audio conferencing.
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Meeting Join Experience
Under Join as a guest, type your name, and
then click Join Meeting.
Your browser automatically searches for
Silverlight, which is a browser plug-in thathelps deliver web applications. If it isnt
installed, youll be provided the option to
Download and Install Microsoft Silverlight
from
http://go.microsoft.com/fwlink/?linkid=217
410.
You might be temporarily directed to the
meeting lobby, if this option is enabled by
the organizer.
After you click the meeting link, select to join the meeting by using your web
browser on the Join page.
http://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspxhttp://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspxhttp://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspxhttp://www.microsoft.com/getsilverlight/Get-Started/Install/Default.aspx8/13/2019 Microsoft Lync Online Web App Training
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Audio and Instant Messaging
After you sign in to the meeting, click
the Phonetab to access the audioinformation.
To connect to the meeting audio:
Call the conferencing number using a
phone.Or
Type your number, and then click Call
Me for the conference to call you.
Note that this feature is only available if
the organizers account has been set up
with an audio conferencing provider.
TIP: You can also find the conferencing number and passcode in your invitation.
Click the IMbutton to use the in-meeting instant messaging. Keep in mind that
instant messages are visible to all participants.
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Managing your meeting
Tasks performed by presenters
Manage Meeting Participants
Share Desktop and Programs
Insert a Whiteboard and Poll Slides
Add Files and Attachments
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Manage Meeting Participants
Use the People Options menu to manage your participants.
Invite additional participants.
Make all participants attendees, if you want to be the only presenter.
Disconnect all participants and end the meeting.
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Desktop Sharing
Share your desktop when you have a live
demonstration and have to switchbetween applications and windows. Be
aware that everything on your desktop is
visible to all participants.
1. Click Share, and then click Desktop.
Stop Sharing
Give Controlto share control
with another participant
Note: If this is the first time that you are sharing, youll
be prompted to install the Sharing Plug-in.
2. When you start sharing, notice the sharing bar at the
top of the screen.
3. Click Stop Sharing on the sharing bar when yourefinished.
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Program Sharing
Share a Program when youll be working
within one application only. The applications
that youve selected will be visible to the
participants, and no one can see any other
programs that you navigate to.
Stop Sharing
Give Controlto share control
with another participant
1. Open the program that you want to share.
2. Click Sharein your meeting, and then click Program.
Note: If this is the first time you are sharing, youll be prompted to install the
Sharing Plug-in.
3. Double-click the program. Notice the sharing bar at the top of the screen.4. To stop sharing your application at any time, click Stop Sharing.
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Insert a Whiteboard
Use the whiteboard to post a note to everyone in the meeting or use as a fresh
page on which to brainstorm. Everyone in the meeting can write and draw onthe whiteboard.
1. Click Sharein your meeting, and then
click New Whiteboard.
2. Start writing or drawing , using the
tools at the bottom of the meeting,
such as text, lines, arrows and laser
pointer.
3. To see who added the content, hold
the mouse pointer over the content.
4. The whiteboard is automatically saved in the meeting. To save a local copy
on your computer, click the Savebutton.
5. Click Stop Sharing when youre finished.
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Insert a Poll Slide
Polling is a great way to get people to interact in your meeting, find out what
they think about the ideas, or ask questions on any topics to gather informationand compile preferences
1. Click Sharein your meeting, and then click NewPoll.
2. Type the poll name, a question, and the choices.
3. Click OKwhen youre done.4. Participants select the options to
answer your question.
5. Use the control buttons at the bottom
of the poll page to manage the poll
page, such as open, close, show or hideresults.
6. To save the poll locally on your
computer, click the Save button.
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Add or View Attachments (file transfer)
Add a file to your meeting, such as a handout or your presentation, for the
participants to download locally on their computer.1. Click Add or view attachments, and then click Add Attachments.
2. Select a file, and then click Open.
3. By default, everyone in the meeting can save the attachment locally. To control
access, click the arrow next to the file, point to Make Available to, and then
select one of the following: Meeting Organizer,Presenters,Everyone.
4. Participants in the meeting can click the Add or View Attachment button, and
then click the file to download it locally.
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Appendix
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Lync Web App Terms and Definitions
Term Definition
Meeting Attendees Attendees can only view content.
Attendees are not allowed to share content/files/desktop/whiteboard.
Attendees can invite other contacts to a meeting.
Meeting Presenters Includes all Attendee privileges.
Presenters can share desktop/ apps.
Presenters can upload content and save content locally.
Presenters can create whiteboards.
Presenters can admit people from lobby.
Presenter can eject other participants except the Organizer.
Presenter can promote Attendees.
Presenter can demote other presenters except Organizer.
Presenters can mute other participants.
Presenters may have the ability to browse content.
Presenters can lock a meeting.
Meeting Organizer Has all the privileges of Presenters.
Organizer cannot be ejected from a conference.
Organizer cannot be demoted.
Organizer can never be made to wait in the Lobby.
There is no special icon or text indicating an organizer role in roster.
The role of organizer is not transferrable, which means, there is no concept of promote to
organizer.
Meeting Participants Collective term for Presenter, Organizers ,and Attendees.
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2010 Microsoft Corporation. All rights reserved. Microsoft, Exchange ActiveSync, Excel, Lync, Outlook, PowerPoint, SharePoint, SQL Server, Windows, Windows Live, Windows Mobile, Windows Server,
and other product names are or may be registered trademarks and/or trademarks in the United States and/or other countries/regions. The information herein is for informational purposes only and represents
the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of
Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS
TO THE INFORMATION IN THIS PRESENTATION.
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