Microsoft Access 2010- Illustrated
Unit C:Using Forms
Objectives
• Use the Form Wizard• Create a split form• Use Form Layout View• Add fields to a form
(continued)
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Objectives (continued)
• Modify form controls• Create calculations• Modify tab order• Insert an image
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Using the Form Wizard
• A form is an Access database object that allows you to arrange the fields of a record in any layout so you can enter, edit, and delete records
• One way to create a form is by using the Form Wizard
• The Wizard asks you questions to determine the information you want
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Form Views Page 51 Table C-1
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Creating a Split Form
• The benefit of a split form is that the upper pane allows you to display the fields of one record in any arrangement, and the lower pane maintains a datasheet view of the first few records, which you can navigate very quickly
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Form Creation Tools Page 52 Table C-2
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Example of a table in a split form Page 53 Figure C-4
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Using Form Layout View
• Allows some design changes to the form
• You can add and delete fields• You can change formatting such as
fonts and colors
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Using Form Layout View Page 55 Figure C-5
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Mouse Pointer Shapes in Form Layout View Page 54 Table C-3
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Adding Fields to a Form
• Can be done in Layout View or Design View using Field List window
• To add a field: drag it from the Field List to the location you want
• When you add a new field, 2 controls are created: label and text box
• To delete a field: click to select the field, then press [Delete]
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Field List in Form Layout View Page 57 Figure C-7
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Bound vs. Unbound Controls
• Every item on a form is a control, such as text boxes and labels
• Bound controls display data• Unbound controls do not display data
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Modifying Form Controls
• Many common properties can be modified in Form View or Layout View
• Some properties (such as Control Source) can only be viewed and changed on the Property Sheet
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Using the Property Sheet Page 59 Figure C-9
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Common Form Controls Page 59 Table C-4
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Creating Calculations
• Calculations are used to add items such as subtotals and counts to a form
• Expressions are needed to create a calculation
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Creating Calculations
• Expression: an equal sign and a combination of symbols
• Square brackets must surround a field name in an expression
• Field name must be typed exactly as it was in Table Design View (except for capitalization)
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Adding a Text Box to Calculate a Value Page 61 Figure C-11
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Sample Expressions Page 61 Table C-5
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Modifying Tab Order
• Tab Stop: determines whether the field accepts the focus and therefore determines where the focus moves as you press [Tab]
• Tab Order: the order the focus moves as you press [Tab]
• All text boxes and combo boxes have a tab stop and are included in the tab order
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Tab Order Dialog Box Page 63 Figure C-14
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Inserting an Image
• Examples are pictures, logos, clip art• The form section you place it in
determines where it will appear on the form
• For example, determine whether you want the image at the top of the form or next to each record
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Form Sections Page 64 Table C-6
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Adding an Image to the Form Header Section Page 65 Figure C-15
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Summary
• Using the Form Wizard• Creating a split form• Using Form Layout View• Adding fields to a form• Modifying form controls• Creating calculations• Modifying tab order• Inserting an image
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