This Presentation Will Show You…
• How to view employee job and personal info• How to temporarily change full/part time status• How to retire employee• How to terminate employee• How to promote employee• How to request Ad Hoc salary change• Next Steps
Ground Rules
Please ask questions to further your understanding about how the system works.
Please read the FAQs in your Reference Guide prior to asking your question.
Accessing the System
AvailableJuly 2
This is the ONLY place for MSS functions.
For other functions, please log into PeopleSoft.
www.asu.edu/interactive
Accessing the System
Manager Self Service Menu
View Employee Personal Information
Manager Self Service > Job and Personal Information > View Employee Personal Info
View Employee Personal Information
If reviewing a direct report, click on their name from the list.
If reviewing an employee who rolls up to you, click on the org chart icon to the right of the respective direct report that the employee reports up through.
View Employee Personal Information
Managers can view both job &
personal information for
employees that report or roll up
to them.
For example:• Original Date of Hire• Job Title• Home Address/Phone Numbers• Certifications• Birthday (NOT YEAR)
View Employee Personal Information
Temporarily Change FT, PT, or PRN (as needed) Status
Request to Change FT, PT, or PRN Status
Manager Self Service > Job and Personal Information > Request to ChangeFull/Part Time Status
• This function should only be used if the position does not change (funding does not change), but the employee temporarily needs to change their employment status (For example, intermittent FLMA).
• This change may also impact the employee’s benefit status.
• Full Time = 1.0 FTE (40 hrs week/52 weeks a year)
• Part Time = less than 1.0 FTE, if greater than .5 benefits eligible
• PRN = as needed, less than .1 FTE
• Exempt employees change in hours worked will cause the pay rate to
change.• Once the request is submitted, it
then goes to HR to process.
Request to Change FT, PT, or PRN Status
Retire Employee
Retire Employee
Manager Self Service > Job and Personal Information > Terminate Employee
There are two actions under this section, one is retirement and one is retirement in lieu of termination.
Please see the definition of retirement in the SPP manual.
Retirement : Requires approval from OHR Benefits
Retirement in lieu of termination: Requires approval from OHR Partners.
Retire Employee
• Retirement request goes to HR for further processing.
• Work with your HR Rep/Partner if you have any questions regarding this function before processing the request.
• Additional information for Employees that are Retiring can be found at; http://www.asu.edu/hr/benefits/retirement_info.html
Retire Employee
Terminate Employee
http://www.asu.edu/hr
HR AdvisorTermination Checklist
Prior to processing this action, you must follow the Termination Checklist located on the HR Advisor under Sample Letters and Checklist. You must have also received any necessary approval for involuntary terminations (from department and/or Human Resources) to move forward with this action.
HR’s Web Page
Terminate Employee
Manager Self Service > Job and Personal Information > Terminate Employee
There are two types of terminations, voluntary and involuntary.
For voluntary terms, please follow the steps in the Termination Checklist on the HR Advisor.
For involuntary terms, please work with your HR Rep and/or Partner.
Terminate Employee
Reasons for Termination
Terminate Employee
• This function does NOT go to HR for further processing. Once you click the submit button, it is complete.
• Work with your HR Rep/Partner if you have any questions regarding this function before processing the request.
• HR Termination Checklist can be found at; http://www.asu.edu/hr/hr_advisor/sample_letters_and_checklists/index.html
Terminate Employee
Promote Employee
Promote Employee
Manager Self Service > Job and Personal Information > Promote Employee
Follow the criteria listed in SPP 402-05 for career progression within or outside of classification for classified staff.
For Service Professionals or Administrators, please also follow the guidelines in SPP 402-05 and work with your HR Representative/Partner for further guidance.
Reason for Promotion: select
Career Advancement
Position: select a position from
the existing positions.
If it is a new position, create the
position first using Position
Management.
Promote Employee/ Career Advancement
Manager Self Service > Job and Personal Information > Promote Employee
Once you submit the promotion request, you will receive an email confirming the request was submitted and requires additional approval.
The “reports to” (next level manager) is also sent an email notifying them they have a request needing approval.
Promote Employee/ Career Advancement
Managers can request an Ad Hoc Salary change in conjunction with the promotion.
Ad Hoc Salary Change and Promotion are two different steps and processes.
Promote Employee/ Career Advancement
Approve Promotion
The manager who approves the
promotion receives an email
notice of the promotion request
with a link to this approve
promotion page.
Manager Self Service > Job and Personal Information > Approve Promotion
Promote Employee/ Career Advancement
View Promotion StatusThe manager who initiates the promotion can also viewthe promotion status.
• Data Saved: It was approved.• In approval Process: It is still pending approval.
Manager Self Service > Job and Personal Information > View Promotion Status
Promote Employee/ Career Advancement
Promotion Status Details
Promote Employee/ Career Advancement
Ad Hoc Salary Change
http://www.asu.edu/hr
SPP Manual
It is recommended that salary
increases follow the guidelines
in SPP 402-05, be approved by
the head of the department and
Human Resources is also
available for further guidance.
HR’s Web Page
Ad Hoc Salary Change
Manager Self Service > Compensation > Request Ad Hoc Salary Change
Managers can also access this function by clicking the Ad Hoc Salary Change link after submitting the Promote Employee Request.
You can change any of the following three fields:– Change Percent
– Change Amount
– New Amount
Click the Calculate New Total, then the Submit button.
Ad Hoc Salary Change
Once you submit the Ad Hoc Salary Change request, you will receive an email confirming the request wassubmitted and requiresadditional approval.
The “reports to” (next level manager) is also sent an email notifying them they have a request needing approval.
Ad Hoc Salary Change
Approve Ad Hoc Salary Change
The manager who approves the
Ad Hoc salary change receives
an email notice of the request
with a link to this approve
Ad Hoc salary change page.
Manager Self Service > Compensation > Approve Ad Hoc Salary Change
Ad Hoc Salary Change
View Ad Hoc Salary Change StatusManagers can also viewthe Ad Hoc salary change status.
Manager Self Service > Compensation > View Ad Hoc Salary Chg Status
Ad Hoc Salary Change
Where to Get Help
There are several resources available to help you with your use of Manager Self Service.
• www.asu.edu/hr • http://hcm.asu.edu• Email [email protected]• Call the HCM help desk (480) 965-8700
http://www.asu.edu/hr
SPP ManualHR AdvisorTermination Checklist
ALL information about HCM can be found here.
HR’s Web Page
http://hcm.asu.eduAll info presented today is available here
FAQsCommunicationsReference & Resources
Visit often! Changes are happening rapidly
HCM Manager Self Service
Last Slide
We may have time for some questions – (please check if the reference guide has the answer before asking)
If your question does NOT get asked and answered, put it on a 3X5 card – we will add it to the FAQ at http://hcm.asu.edu
Point your co-workers to http://hcm.asu.edu
Help your department transition to the new system!
If you feel like you don’t need the reference guide for future reference, please leave behind for the next session (it’s also available at http://hcm.asu.edu)
Remember – The system doesn’t “go live” until July.
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