LUNCH & LEARN WORKSHOP SERIES:
INTRODUCTION TO SPONSORED PROGRAMS
REGINA MALDVE, PH.DFEBRUARY 7, 2013
This workshop will introduce participants to the services and resources offered by the Office of Sponsored Programs.
This session will provide an overview of sponsor-funded grant programs, the proposal application process, and university policies and procedures.
INTRODUCTION TO SPONSORED PROGRAMS
OFFICE OF SPONSORED PROGRAMS AND RESEARCH
DirectorRegina Maldve, [email protected]. 2986
Grants SpecialistLaura Snead, M.B.A. ’[email protected]. 2987
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WHERE WE CAN BE FOUND
Barlow Hall (above the Registrar’s Office)
What are Sponsored Programs?
What is a proposal?
How do I apply for a grant?
What do I do if I get a grant?
WORKSHOP OVERVIEW
External/Outside Funding
Gift versus Grant?
What are they used for?◦ Any activity performed at the University◦ Instruction, public service, research, co-
curricular, etc.
WHAT ARE SPONSORED PROGRAMS?
Government Federal, State, or Local
Non-Profit Organizations Foundations
Business & Industry Corporations
Individuals
WHO ARE THE SPONSORS?
Grant sponsors are motivated to “give away’ money by their desire to make a difference.
Social issues/problems Injustices Inequities
In essence, they see a gap between what is and what ought to be. Grant makers exist because gaps exists. Their goal is to close the gaps.
WHY DO THEY GIVE?
Federal Government Tax Dollars Congressional authorizations
◦ Support for programs of national or universal significance◦ Education, health and welfare, engineering, the arts, national
security◦ Programs and projects to benefit people and communities (pass-
thru to State and Local Gov’t) 26 federal agencies
◦ 1,000 grant programs annually◦ Activities, criteria, levels of support vary by agency or institution
In 2011, the federal government distributed more than $606 billion in grants to state and local governments.
WHY DO THEY GIVE?
Foundations Greater programmatic discretion
◦ Shareholders◦ Board Members
5% Rule – Required to donate 5% assets annually to maintain tax-exempt status
“Needs-based” giving – focus on poor, disadvantaged, arts & culture
Outcome, results align with organizational goals or mission
WHY DO THEY GIVE?
A proposal is a request for funding submitted to an external sponsor asking for support for a defined activity.
Types of funding announcements ◦ PA - Program Announcement◦ RFA - Request for Applications◦ RFP - Request for Proposals◦ RFQ - Request for Quotation◦ RFB - Request for Bid◦ BAA - Broad Agency Announcement
WHAT IS A PROPOSAL?
Grant A grant is used to support a particular project conceived and proposed by the principal investigator, with minimal involvement and control by the sponsor. Grants generally contain fewer administrative requirements than other funding instruments such as contracts. Idea originates with recipient.
Cooperative Agreement A cooperative agreement is a type of federal award that provides assistance to a particular project with substantial federal involvement throughout the life of the project. Idea MAY originate with recipient.
Contract A sponsor issues a contract to procure goods or services for their direct benefit. Goods or services to be procured are specifically defined in the request for proposals inviting bids or quotes. Many contracts provide for substantial sponsor involvement in the performance of the contracted activity. Contracts tend to be governed by fairly restrictive administrative requirements. Idea generally originates with sponsor (federal) or recipient (industry) or both.
TYPES OF AGREEMENTS
The PI is the primary individual, or project director, who is responsible for carrying out the funded project.
Responsibilities of PI:◦ Writes the proposal or grant application◦ Day-to day technical and administrative duties of
project◦ Fiscal oversight◦ Prepares reports
WHAT IS A PRINCIPAL INVESTIGATOR?
GCFA is a department within the Office of the Vice President for Administration and Finance
Creates fund account Prepares invoices Financial reporting Collects and monitors personal activity reports
(effort) Cost Matching/Sharing approval and reporting Principal contact point for agency audits and
reviews
OSP Mission, Roles and Responsibilities
Encourage and facilitate faculty and staff’s efforts to obtain sponsored funding
Provide pre-award support Broaden awareness of Longwood research and
creative talents Nurture collaborative and interdisciplinary
projects and activities Reports to the Provost and Vice President for
Academic Affairs Director Grants Specialist Institutional approval of proposals Responsible for negotiating and accepting
extramural awards in support of LU mission Liaison with external sponsors
WHO HANDLES WHAT?
Office of Sponsored Programs
(OSP)
Pre-Award
Grant and Contract Financial
Administration(GCFA)
Post-Award
OCFR is a division of University Advancement.
Solicits funding from private individuals, foundations and corporations with the potential to make significant gifts to the University.
Assists with private foundation proposal submissions.
Office of Corporate and
Foundation Relations(OCFR)
Gifts
For University: Institutional
reputation Business and
Community partnerships
Interdisciplinary opportunities
Collaborations Instructional/
curriculum innovations
For Faculty/Staff: Professional/career
development Increases awareness
for current trends, innovative programs and creative solutions
Peer-review Freedom, flexibility,
and resources to pursue new ideas or programs
Travel to meetings/conferences
Summer salary
support Equipment/supplies
For Students: Beneficial to students Undergraduate
research Stipends/scholarships Shortens time to
degree Experiential learning
opportunities
WHAT’S IN IT FOR ME?
WILL OSP WRITE THE PROPOSAL FOR ME?
No, but we provide a variety of services to assist faculty with the development and submission of quality proposals and competitive applications.
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Pre-Award Services Targeted funding
searches Review and editorial
assistance Assistance with forms
and budget Subgrant and
subcontract development
Consulting agreements
Identify potential collaborators
Application process Online registration Internal approval
form Letter of intent Electronic submission
SERVICES AND SUPPORT OF OSP
All proposals for sponsored projects must follow certain proposal approval guidelines.
Approval Process
Aligns with mission, goals of institution, department, programs, etc.
Confirms commitment for resources, funds, time
Sign-off Sheet/Internal Routing Form
HOW DO I APPLY FOR A GRANT?
Dean Department Chair
Administrative Unit
The Internal Routing Form or Proposal Sign-off Sheet is used to document the University’s official approval of the plans and commitments contained in the grant proposal.
Captures two written assurances required of proposal directors on many Federal awards◦ Conflict of interest certification◦ Assurance on truth and accuracy
Completion required for all external sponsors Required for OSP to review and submit application
INTERNAL ROUTING
WHO MAKES THE RULES?
Office of Management and Budget (OMB)◦ Circular A-21 Cost Principals
Internal Revenue Service (IRS) Agency Policies and Award-Specific
Conditions Longwood University State of Virginia
COMPLIANCE
The Office of Sponsored Programs is here to serve you.
Comments, Criticisms, Suggestions?
SUMMARY
Thank You!
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February 21Sponsored Programs Basics: Finding FundingWhere to look, How to look, and What to look for.
March 7
Grant Basics: Proposal Development Part IReading and understanding the RFP, requirements, evaluation and review criteria.
March 21
Grant Basics: Proposal Development Part IIBasic grant components and strategies for developing a competitive application.
Super Saturday Series
Feb. 9, March 9, April 13
FUTURE WORKSHOPS
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