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Lesson 2: Creating and Editing Business Letters
Lesson ObjectivesAfter studying this lesson, you will be able to:
Type a professional business letter
Save a document
Select and edit text
Use the AutoCorrect feature
Copy and move text
Print a document
2
Inserting TextCursor
Where you type to insert text
Cursor
3
When you type, the characters appear at the cursor.
Inserting TextAutoComplete
Word recognizes certain phrases (like dates or company names) and offers to complete them for you
4
Inserting TextWord Wrap
When you reach the end of a line, Word automatically wraps the cursor to the next line
The (Enter) Key
Use the (Enter) key to end a paragraph or add lines between paragraphs
5
Showing Formatting MarksClick the Show/Hide button
Tab characters
Paragraph marks
Space characters
6
Introducing New Line SpacingWord 2007 introduces a change in traditional line spacing
New 1.15; Traditional 1.0
Extra 10 pt space at end of paragraph
7
Working with Save ConceptsSave often to avoid losing data
Choose a storage locationNavigate, delete, create new folder, change the view
8
Save – Asks for a filename the first time. Save As – Asks for a filename every time.
New File FormatNew *.docx; Traditional *.doc
9
Users of older versions can download the Compatibility Pack from the Microsoft website to work with files in .docx format.
Selecting TextUse the mouse
Use the keyboard
Select noncontiguous regions
Hold down the (Ctrl)
key to select noncontiguous text.
10
Editing TextDeleting and Backspacing
Used to remove text from a document
(Delete) erases to the right
(Backspace) erases to the left
←(Backspace) erases to the
left
(Delete)→
erases to the right
11
Editing Text
UndoReverses last command
Can undo multiple actions
RedoReverses Undo
Not available until Undo has been used
12
Working with AutoCorrectPredefined text for automatically correcting spelling and capitalization errors
E.g, Word automatically corrects "teh" for "the"
Useful for replacing abbreviations with full phrases
E.g., set AutoCorrect to insert the phrase "as soon as possible" whenever you type "asap"
13
Copying and Moving TextCut, Copy, and Paste
Select text before cut/copy
Move or copy text from one location to another
In the same document
To different documents
To different applications
Copy
Cut
14
Working with Drag and DropProduces the same results as Cut, Copy, and Paste
Most efficient for short distances
This icon shows [Ctrl]
dragging (creates a copy)
15
If both the original location and destination are visible in the current window, using drag and drop is the preferred method.
Using the Office Clipboard
Collect items from any Office application
Place multiple items using Cut and CopyHolds 24 items
Paste in any order
16
Switch Between DocumentsWhen multiple documents are open
Click taskbar icon to switch to another document
Multiple documents may gather under one icon
17
Printing with Word
Print options in Office button menu
Print Preview window has its own Ribbon tab
18
Return to the FastCourse Word 2007 Level 1 book page
Lesson 2: Creating and Editing Business Letters
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