LARP LARP Communications and Communications and
Web PagesWeb PagesElliott McCrory
FermilabApril 26, 2006
E. McCrory/Fermilab/AD 226 April 2006
OutlineOutline Official and supported
Web Page: uslarp.orgLARP Document Management: LARP DocsWeb-based communications: Webex
Delineations Descriptions Demonstrations
• Time permitting
E. McCrory/Fermilab/AD 326 April 2006
Memo Sent on Web & Docs Memo Sent on Web & Docs (12/16/05)(12/16/05)
Jean Slaughter, John Konc and EM Approved by Steve Peggs, Vladimir Shiltsev and others
Conclusions/recommendations of that
note Everyone in LARP should use Fermilab’s DocDB.
USLARP.org (Plone) should be official LARP web site.
The April collaboration meeting at LBL should be
managed by the LARP DocDB.
LARP management should declare support of these
recommendations.
E. McCrory/Fermilab/AD 426 April 2006
Document ManagementDocument Management “LARP Docs” Document database
http://larpdocs.fnal.gov• This web site issues a certificate• Username and password protected
– We all share a single username/password
Support• Officially supported by Fermilab
– Eric Vaandering, Vanderbilt U.; Independent contractor
• Available from Sourceforge.net– Lookup “DocDB”
Widely accepted at Fermilab
E. McCrory/Fermilab/AD 526 April 2006
E. McCrory/Fermilab/AD 626 April 2006
Discussion: LARP DocsDiscussion: LARP Docs Smashing success at Fermilab
Last count: 11K documents in all instances at FNAL BTeV: 4000+ documents Accelerator Division: 2249 and counting
• ∴ Anyone can be taught how to use DocDB LARPDocs: 193 and counting
Features Any type of file
• Multiple files per “document” Versioning Access control Event management
Not an EDMS E.g., no sign offs But do we need EDM?
E. McCrory/Fermilab/AD 726 April 2006
DocDB Instructions (From DocDB Instructions (From web)web)
Entering or Updating a Document Getting more help What do you want to do? Preparing your
document for upload • Multiple file uploads • Archive uploads
Upload methods Filling in the form Advanced options
Special Cases Documents for events Conference talks and
proceedings Publications in refereed
journals
Preferences and E-mail Notification Setting preferences Setting e-mail
notification Advanced Users
Referring to your document and its files
Referring to groups of documents
Final Words Archive vs. Catalog What is a document? Notes on file formats
https://larpdocs.fnal.gov/LARP-private/DocDB/DocDBInstructionshttps://larpdocs.fnal.gov/LARP-private/DocDB/DocDBInstructions
E. McCrory/Fermilab/AD 826 April 2006
http://docdb.fnal.gov/instances.htmlhttp://docdb.fnal.gov/instances.html
Demonstration of Demonstration of LARPDocs Database: LARPDocs Database:
Finding a documentFinding a documentAdding a documentAdding a document
E. McCrory/Fermilab/AD 1126 April 2006
Event ManagementEvent Management LARP Docs database: “Events”
Documents for event are stored in LARP Docs• Same versioning, access control, etc.
What you plan for the agenda and the live agenda are the same thing
Clean & smooth electronic presentations
Management of Agenda
• Anyone can/may do it, but should be “convener” or session chair
• No need to keep agenda externally Talks/documents
• The speaker is responsible for maintaining the integrity of his/her document
Demonstration of Demonstration of Event Management in Event Management in
DocDB: DocDB: Adding your document Adding your document
Changing an agendaChanging an agenda
E. McCrory/Fermilab/AD 1426 April 2006
Web PagesWeb Pages USLARP.org web site
Uses Plone• A widespread wiki implementation
I’m working on making this site useful• Jump point to other web resources
Anyone can modify the content/layout• You have your own username/password
There are lots of LARP web sites LBNL BNL Fermilab
• AD & TD SLAC
• ?
E. McCrory/Fermilab/AD 1526 April 2006
Discussion: PloneDiscussion: Plone Plone is a very general tool
Can do document management• But missing some necessary “document
management” features, like – Document versioning– Complex searches
• Plone’s definition of “document” is “web page”
Some Plone features require user training• E.g., search by author
Many people can manipulate Plone site Everyone probably will not learn the
manipulations.
Demonstration of Demonstration of USLARP.orgUSLARP.org
E. McCrory/Fermilab/AD 1826 April 2006
(Time Permitting) Webex(Time Permitting) Webex
E. McCrory/Fermilab/AD 1926 April 2006
WebexWebex Fermilab has license for using Webex BNL was looking at Pay-as-you-go Really, really easy and effective
100% compatible with PC/Internet Explorer• Active X
~98% compatible with Mac or with Firefox• Java
You should try the live, online demo~30 minuteshttp://www.webex.com
E. McCrory/Fermilab/AD 2026 April 2006
Conclusions/SummaryConclusions/Summary Document and event management
Larpdocs.fnal.gov
Main LARP web site is USLARP.orgSomeone from each lab should work a
couple of hours/month to keep it up to date and relevant
WebexTry it, you’ll like it
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