Presented by

Keep the Lawyers at bay with Server-based Font Management

Jim Kidwell

Who am I?

• Extensis Product Marketing Manager

• With Extensis for the past 8 years

• Writer, Speaker, Font Fanatic

Agenda• Why server-based font management?• Why font compliance?• Assessing your needs• Defining your workflow• Locating resources• Implementing a solution• Define ongoing assessment• Q & A

Why Server-based Font Management?

Checklist√ Do you have multiple users that work together

on projects?

√ Does your team struggle to keep font libraries in sync?

√ Are you ‘less than confident’ that your font library is properly licensed?

√ Do you get helpdesk calls related to font issues?

√ Does your business lose money if the wrong font is used in production?

√ Are you accountable to a client if the wrong or improperly licensed font is used?

Benefits of server-basedFont Management

• Font synchronization

• Reliable storage and distribution

• Font compliance management

Why Font Compliance?

Rick SantorumUS Presidential candidate’s design agency, Raise Digitalsued by Typotheque

“…seeking at least

$2 million in damages…”

…“unauthorized derivative version”…

NBC Universal’s Wizarding World of Harry PotterSued by P22 Type Foundry

“P22 seeks actual or statutory damages of at least $1.5 million as well as the destruction of all merchandise created with the

Cezanne software.”

HadopiFrench anti-piracy group embarrassed

NBC• Sued by Font Bureau

in 2009 for $2 million

• Sued by House Industries in July 2012 for $3.5 million

“…fonts may be protected by copyright so long as the font qualifies as computer software or a program…”

Red HatSued by Monotype

Settled for $500K

Getting Started

Assess your needs

• Font users

• Hardware and software

Analyze how documents move through your organization

Workgroups• By need – editorial,

production, design, administration

• By publication

• By client

• Special users will become apparent by workgroup type

Locate font resources• Original source is best

• Collect from user machines/servers

• FontDoctor to collect

• Font Management Best Practices Guides www.extensis.com/fmbpg

Begin license assessment process• Original EULA with purchase

• Purchase Orders

• Fonts that are licensed with other products

• Operating System

• Design Software

• Don’t Stress! This can be an ongoing process

Font acquisition process

• Trial purchases

• Preview-only workgroups

• IT acquisition

Implementation• Setup hardware

• Install server

• Add fonts, setup workgroups

• Connect to Active Directory/Open Directory and add users

• Configure automatic backups

• Rollout client software

• TRAIN your users

Periodic inspection• What to track?

• Set a schedule

• Run reports to ensure compliance

Resources + Q & A• Font Management Best Practices Guides

http://www.extensis.com/fmbpg

• Server-based Font Management

• Font Management in Mac OS X

• Universal Type Server http://typeserver.com