JOINT COMMITTEE ON SPECIALIST TRAINING
Log Book
For
Basic Specialty Training
in
General Surgery
Trainee’s Name : ____________________________________________
Commencement Date of Training : _______________________________
Copyright © Joint Committee on Specialist Training
The information in this logbook is correct at time of publication.
The JCST Secretariat reserves the right to make alterations without prior notice.
November 2007
Copyright © Joint Committee on Specialist Training
CONTENTS
General instructions to Trainees Page 4 - 7
SECTION 1
Personal details
Weekly Timetable
Membership and activities in professional organisations
Awards and Prizes
Scholarships Awarded
Overseas attachment
Research Projects
List of Courses, Seminars and Conferences attended
Teaching Experience
Papers published
SECTION 2
Record of Operations
Endoscopy Records
Additional Special Experience
Summary of Operative Experience
Supervisor’s Comments
SECTION 3
Leave Records
SECTION 4
Certification
Copyright © Joint Committee on Specialist Training
GENERAL INSTRUCTIONS TO TRAINEES
The purpose of this Log Book is:
i) to help the Trainee record his training in brief detail so that experience can be recorded and deficiencies identified and remedied.
ii) to help Mentors/Supervisors assess overall training and provide the extra experience for trainees in the areas where it is most needed.
The Timing of the Log Book :
Entries into the Log Books should be made from the beginning of the trainee's appointment as
a trainee in a recognised posting (any queries concerning recognition should be referred to the JCST Secretariat).
Trainees should consult the Secretariat on current regulations.
If the Trainee is in doubt about the acceptability of his Log Book, he should seek advice from
the Secretariat as soon as possible.
Trainees are strongly advised to carry their Log Books with them at all times and to fill it in on a
regular basis. This will avoid much retrospective record hunting. Trainees should discuss the
progress of the Log Book with their Mentors/Supervisors at least every month and a summary of experience must be signed every six months by the Head of Department. This regular
assessment allows deficiencies in either experience gained or experience available to be
remedied early in the posting.
Confidentiality
Trainees must not identify patients by name. Cases should be recorded by hospital number
and/or patients' initials.
Supervision of Training
A formal monthly review of the trainee’s progress is highly recommended.
The aim of such a review is to ensure that the trainee is exposed to and is taught all aspects of
the specialty available in any department.
Deficiencies in training both theoretical and practical should be recognised and appropriate
steps taken to overcome them. If it is possible it should be stated and reason given. Any apparent deficiencies in training which have been dealt with outside the Log Book ‘year’ should
be noted by yourself so that the information is available to the Secretariat.
Copyright © Joint Committee on Specialist Training
General layout of the Log Book
SECTION 1
This section requires details similar to those of a curriculum vitae.
SECTION 2
a) This section is to record cases seen. This may be a helpful guide to trainee’s reading to
consolidate clinical experience.
b) A record of endoscopic procedures must be kept.
c) This section also contains summary sheets for the trainee to transfer information from the case records and in conjunction with the supervisor, assess whether the goals for
the attachment are fulfilled. Effort can be made to correct any shortfall.
SECTION 3
A record of leave taken for every 6 months posting has to be completed and certified.
SECTION 4
This section requires certification by the Head of Department or Mentor every 6 months on the
Trainee’s training as one done to his satisfaction.
OTHER NOTES :
A diskette containing the logbook layout is attached. Trainees are encouraged to enter their data using this. They may print or photocopy any extra pages which they require and insert
into their logbook.
Copyright © Joint Committee on Specialist Training
Record of Operations (Section 2)
For each posting trainees are required to maintain a record of operations in which they have
been personally involved. The type of operation should be specific (eg mastectomy,
cholecystectomy, etc). Trainees must also record their endoscopic procedures for each
posting.
Please use the following code for the extent of your participation and also indicate with an ‘EM
or EL’ if it is an emergency or elective case :
Code Extent of participation
P : Primary Surgeon operating with assistance of Supervisor
A : Assistant Surgeon
Post-operative complications and outcome must be recorded. Examples are:
Outcome
satisfactory delayed discharge
reoperation
death
Complications
haemorrhage
major haematoma
wound infection
anastomotic leakage intestinal obstruction
arterial thrombosis
systemic - cardiac - pulmonary
- cerebral
- renal - liver
Copyright © Joint Committee on Specialist Training
Summary of Operative Experience (Section 2)
Trainees should summarise their operations/procedures under the following main systems/procedures:
Code Systems/Procedures
01 Head and Neck ( +Thyroid/Parotid, Neurosurgery)
02 Breast
03 Cardiothoracic
04 Gastrointestinal (+ abdominal and back)
05 Hepatobiliary
06 Transplantation
07 Lymphatic
08 Vascular
09 Urogenital
10 Plastic/Skin/Cosmetic
11 Appendages
12 Endoscopic procedures - 12 (a) Upper GI
12 (b) Colonoscopy/Sigmoidoscopy
Copyright © Joint Committee on Specialist Training
SECTION 1
PERSONAL DETAILS
Family Name (Surname): _________________ Forenames: ____________________
Sex: Male/Female (circle) Date of Birth: ____________________
Date and Place of Graduation (Specify University): _______________________________
Postgraduate Qualifications (with dates): _________________________________
__________________________________
___________________________________ APPOINTMENTS:
From To Department Hospital(s) Supervisor
Pre-Registration (internship)
Subsequent Appointments (as an MO)
From To Department Hospital(s) Supervisor
Copyright © Joint Committee on Specialist Training
SUMMARY OF WEEKLY TIMETABLE
( To be completed for every 6 months posting )
Period of Training : From : _____________________ To : ___________________
WEEKLY TIMETABLE A.M. P.M.
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Summary of Weekly Activities
Clinical Duties
a) No. of outpatient sessions/week : ___________________________________
b) No. of operating sessions/week : ___________________________________
c) No. of emergency/duty call sessions/week : ___________________________________
d) Half or full day off duty/week : ___________________________________
No. of formal departmental educational activities/week :
a) lectures ___________________________________________________
b) morbidity/mortality rounds ________________________________________
c) journal club meetings _____________________________________________
d) audit meetings __________________________________________
e) research meetings _________________________________________
f) others ___________________________________________
Copyright © Joint Committee on Specialist Training
MEMBERSHIP AND ACTIVITIES IN PROFESSIONAL ORGANISATIONS
Year Post Held Organisation Achievements
Copyright © Joint Committee on Specialist Training
SCHOLARSHIP, AWARDS AND PRIZES
Date/Duration
of Award
Title of Award/
Awarding Body
Purpose/Aim
Copyright © Joint Committee on Specialist Training
OVERSEAS ATTACHMENT (including HMDP)
Duration Department/Institution/Country Purpose
Copyright © Joint Committee on Specialist Training
RESEARCH PROJECTS
Date of Commencement : ___________________________________________________
Title/Aim of Research : ______________________________________________________
________________________________________________________________________
________________________________________________________________________
Co-worker (if any) : ____________________________________________________
Date of Completion : __________________________________________________
Conclusion & Remarks (List any resulting publications or presentations)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
(Attach an abstract of published papers)
Copyright © Joint Committee on Specialist Training
LIST OF COURSES, SEMINARS & CONFERENCES ATTENDED
Date/Venue Details
(State conference title and papers presented by trainee)
Copyright © Joint Committee on Specialist Training
SUMMARY OF TEACHING EXPERIENCE
Undergraduates, interns, residents, nurses, allied health professionals, consumer groups and
organisations.
Year of Training
(Y1, Y2 or Y3(for
non-GS AST applicants))
Summary
(type of audience, topics, duration, etc)
Copyright © Joint Committee on Specialist Training
PAPERS PUBLISHED
Author(s)
Title
Journal (Reference)
Copyright © Joint Committee on Specialist Training
SECTION 2
RECORD OF OPERATIONS
Hospital : _______________________________
Department : _______________________________ (From ________ to _______)
Date
Patient’s
Initial/NRIC
Diagnosis &
Indication for Operation
Operation
Surgeon/
Assistant (P or A)
Emergency
(EM) Elective
(El)
Outcome &
Complications
Certified by : ________________________________________
Supervisor’s Signature : _______________________________ Date : _________
Name & Designation : __________________________________
Copyright © Joint Committee on Specialist Training
ENDOSCOPY RECORD
Department/Hospital :
Dates : From To
Procedure
Each procedure to be recorded by an X in the appropriate box
Total
Upper G.I. Endoscopy
Flexible Sigmoidoscopy
Colonoscopy
Bronchoscopy (rigid)
Bronchoscopy (Flexible)
Cystoscopy
Arthroscopy
Diagnostic Laparoscopy
Thoracoscopy
Certified by : _____________________________________
Supervisor’s Signature : ____________________________ Date : ___________
Name & Designation : _______________________________
Copyright © Joint Committee on Specialist Training
ADDITIONAL EXPERIENCE AND/OR FURTHER CASES OF SPECIAL INTEREST
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Copyright © Joint Committee on Specialist Training
SUMMARY OF OPERATIVE EXPERIENCE
(to be completed every 6 months)
Hospital : __________________________________________________________________
Department : ___________________________ From : __________ To : __________
Endoscopy & operations (arrange in different
systems using code – see pages 6 & 7 )
As Surgeon
As Assistant
Certified by : ___________________________________________________________
Head of Department’s or Mentor’s Signature : ________________ Date:________
Name : _______________________________________________________________
Copyright © Joint Committee on Specialist Training
SUPERVISOR’S COMMENTS ON TRAINEE AND HIS TRAINING EXPERIENCE
( To be completed for every 6 months posting)
Period of Training : From : ____________________ To : ____________________
(Please 4)
Good Satisfactory Inadequate
Other Remarks :
(Communications/Attitude/Responsibility/Teamwork/Organisational skills etc)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Signature : _______________________________________ Date : ______________
Name & Designation of Supervisor : ________________________________________
Overall Operating Experience
No. of Operations
Technical & Management Skills
Copyright © Joint Committee on Specialist Training
SECTION 3
LEAVE RECORDS
Type & No. of Days Leave
Posting Period Medical Leave Study Leave Other Leave
1. From:____/____/____ To:____/____/____ ___________ __________ __________
2. From:____/____/____ To:____/____/____ ___________ __________ __________
3. From:____/____/____ To:____/____/____ ___________ __________ __________
4. From:____/____/____ To:____/____/____ ___________ __________ __________
5. From:____/____/____ To:____/____/____ ___________ __________ __________
6. From:____/____/____ To:____/____/____ ___________ __________ __________
7. From:____/____/____ To:____/____/____ ___________ __________ __________
8. From:____/____/____ To:____/____/____ ___________ __________ __________
Certified by:
Signature: _______________________________ Date: ________________________
Name: __________________________________ Designation: _____________________
Copyright © Joint Committee on Specialist Training
SECTION 4
CERTIFICATION
( to be completed for every 6 months posting )
This is to certify that
Name:___________________________________________________________________
NRIC/PP No.:_____________________________________________________________
has completed the period of posting from __________________ to _______________
in an approved training post.
________________________________________ _________________________
Signature Date
Head of Department or Mentor
________________________________________
Official Stamp
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