Introducing the School Workforce Census
(SWF)
Presentation to give an overview of
why we are carrying out the SWF
what will be collected
when it will be collected how it will be collected
Why we are carrying out the SWF New Relationship with Schools:
– collect data once and use many times– collection and sharing of data should be automated– data should be collected once and used many times– data collected should be that which a school uses itself of
has been justified with a clear business case
Data Rationalisation– reduce and rationalise the number of surveys and data
collections being sent to schools
It will allow the following surveys to be dropped:618G
School Census staffing elements
Secondary School Curriculum and Staffing Survey
OME survey of teacher pay
NEOST survey of Teacher Resignations and Recruitment
Annual Return for Teachers’ Pensions
Why we are carrying out the SWF
Will give improved information to feed into:
Succession planning
Support staff supply and pay
Maths and science teachers
Race Relations Act monitoring
What will be collectedSchools in and out of scope English maintained schools: Community, Foundation, Voluntary Aided
and Voluntary Controlled schools are in scope
Primary schools, secondary schools, maintained nursery schools, special schools, CTCs and Academies, and British Forces Posted Overseas schools in scope for pilots and 2010 Census
Pupil Referral Units, Alternative Provision and other miscellaneous establishments are in scope in 2010 and will be phased in over the pilot years
Early years settings, independent schools, non-maintained special schools, sixth form colleges and FE establishments are not in scope
What will be collectedInformation on the following teachers
those paid according to teachers’ pay and conditions (employed by the school or the LA)
agency staff working within a school in a post that would be paid according to teachers’ pay and conditions if filled by a teacher employed by the LA or school
centrally employed teaching staff, such as peripatetic and advisory teachers
What will be collectedInformation on the following support staff
“Teaching Assistants”: those support staff based in the classroom for learning and pupil support, eg HLTAs, TAs, special needs support staff, minority ethnic pupils support staff, bilingual assistants; and
“Other Support Staff”: those who are not classroom based, eg matrons/nurses/medical staff, librarians, IT technicians, technicians, admin officers, secretaries, bursars, premises and catering staff
(Equates to counts currently required for the School Census, with the addition of premises and catering staff)
What will be collected from LAs
Centrally employed staff in regular service who either:
are paid under the terms of the School Teachers’ Pay and Conditions, eg Advisory Teacher, or
visit schools regularly and their role is one of those listed in the role code set, eg educational psychologist, ICT Technician
Regular service: continuous employment of one month or more
Regularly: a minimum of at least once a term
What will be collected from schools
Staff in regular service who either:
are employed by the school, or
have a service agreement with, and are regularly in the school. Their contract of employment is elsewhere, eg with a supply agency
What individual level data will be collected
Staff Details
For each member of the school workforce working within a school or centrally employed by an LA
CurriculumContract/ Service
Agreement
1 1
0 …n0 …n
Qualification
0 …n
1
Absence
0 …n
1
What individual level data will be collected
Staff details module Basic identifiers and characteristics (eg Name, Gender) plus details of QT status or HLTA.
Contract / Service Agreement module
Describes the type of contract or service agreement, plus details of pay and hours worked.
Incorporates dates of service and codes for origin and destination.
Absence module For each absence, the type of the absence, the first and last day and the number of working days lost.
Curriculum module Details of curriculum subjects being taught in Secondary Schools.
Qualification module Details of qualifications at NQF level 4 or higher
What school level data will be collected
Vacancies module
One entry for each vacancy at the school on the day of the January Census. Based on the same rules as 618G.
Staff Information module
Head counts of staff on occasional service on the day of the January Census. Split between staff with QTS, those without QTS and those where QTS is not known.
When it will be collected Census Snapshot Data Continuous Data
Spring Staff Details and Contract / Service Agreement modules
Staff Details and non-pay Contract / Agreement modules for contracts with start or end dates in previous term
Absence data for previous year
Summer None Staff Details and non-pay Contract / Agreement modules for contracts with start or end dates in previous term
Autumn Staff Details
Qualifications for all teachers and TAs
Curriculum for teachers and TAs in secondary schools
Staff Details and non-pay Contract / Agreement modules for contracts with start or end dates in previous term
2009 pilot schedule
Census Requirements
Spring Collection of data from at least 10 percent or 10 schools
Summer Collection of data from at least 10 percent or 10 schools (previous term updates only)
Autumn All schools in all LAs to participate, providing data on curriculum, qualifications and previous term updates
How it will be collected
Records for individual staff may be sourced from more than one location
LAs can chose how wish to return records using COLLECT:
LA returns all details for all schools and own workforce
School returns own details and LA returns details for own contracted staff
School returns part details for its workforce members and LA returns remaining details
Initial FeedbackIn a recent test of 7 schools visited last week:
4 schools held all or most of the data on their database (SIMS)
1 school held some of the data on a spreadsheet and some on the personal file
1 school held most of the data on the personal file as their SIMS installation was faulty
1 school has no systems in place to hold staff records electronically and seem to have little or no interest in doing so!
2 planned visits were cancelled by the schools
Initial Feedback
•Schools seem to have unsatisfactory records of qualifications for their employees
•Needs to be consistency in the use of coding across systems to reflect SWFC requirements
•Schools use of SIMS Personnel differs greatly and they have mixed opinions about its capabilities
End
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