INTEGRATED & STRATEGIC COMPLIANCE MANAGEMENT
Live webinar, 22 September 2016
© Arcadis 2016
Sitting is the new smoking
H&S share
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CHALLENGE Managing risks, seizing opportunities and optimizing control all together
SOLUTION Full integration of compliance management at strategic, tactical and operational levels
RESULT Optimal business strategy, organization and performances with secured compliance with legal, corporate, sectoral and societal requirements
In a nutshell
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Our speakers
“compliancy is not a tick in the box, it’s a way of living”
Amos de Jong
Project Manager
Environment, Social, Safety
Sofie Willems
Lead auditor & consultant in
Compliance & Sustainability
Sam Temara
Lead Environmental Mgt Information
Systems Europe
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Today
1.Compliancy playing field
2.Challenges, risks and opportunities
3.Securing control in practice
4.Recommendations for follow-up
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1.Compliancy playing field
2.Challenges, risks and opportunities
3.Securing control in practice
4.Recommendations for follow-up
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Different playing fields, multiple driving forces
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Driving forces
LAWS, RULES, REGULATIONS NORMS, STANDARDS,
BEST PRACTICES
STAKEHOLDER CAPACITIES
& SOCIAL MEDIA
EFFICIENCY & EFFICACY SUPPLY CHAIN & END USERS FINANCIAL PARTNERS
1 2 3
4 5 6
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Driving forces
MANAGE CHALLENGES & RISKS
SEIZE OPPORTUNITIESLegal Company Stakeholders
Strategic: future business developments
Integrated: all departments
Compliance manager is a multi-tasker
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1.Compliancy playing field
2.Challenges, risks and opportunities
3.Securing control in practice
4.Recommendations for follow-up
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Key challenges
UPDATING AND
IMPROVING
RISK MANAGEMENT SCOPE EFFICIENCY
AUDITS AND
INSPECTIONSSTAKEHOLDER
COOPERATION
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Key risks
delays, revised budgets,
penalties, showstoppers
obstruction, mobilized action,
claims, court appeals
Non-compliancy
Reputation &
relation
damage
No public and stakeholder acceptability
Competitive disadvantages
Internal disconnection
adverse press, no political support, disengagement of
stakeholders
value chain, sector & supply chain
relations
inefficiency, shifting power relations,
forced resignations
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Examples of materialized risks
• Shale gas NL
• Gas production Terschelling
• CO2 storage NL
• Odour control petrochemical
terminal
• Cogeneration plants India
• Vitol & Trafigura (diesel to Africa)
• Nam Groningen
• Dupont Dordrecht
• Odfjel Rotterdam
No public and stakeholder acceptability
Competitive disadvantages
Reputation
and relation
damage
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Unlocking potentials
Opportunities
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Being a frontrunner pays out
Key opportunities
RISK CONTROL
PREEMPTIVE STRATEGIC
ADVANTAGESREPUTATION & RELATIONS
EFFICIENCY
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Examples of key opportunities
Sustainable energy project
investor Asia
Chemical plant in residential area,
the NetherlandsSilica extraction in agri power plant
• Integral compliance register and
centralized administration
• Corporate management system
• Proactive information campaigns
• Transparency
• Management representation
• Further processing of a waste product
• No regulatory obligation
• Setting a new sector standard
• Dominant market position
Risk control Reputation Preemptive strategic advantages
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ARCADIS Atrium tool
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1.Compliancy playing field
2.Challenges, risks and opportunities
3.Securing control in practice
4.Recommendations for follow-up
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Some practical examples
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Innovative solutions
Zero emissions energy & water
Biodiversity scoring and value creation
Improved image, cost control
Strategic building for the future
Challenge
Solution To design a new logistic center as a best in class example of sustainability
Legal CompanyStakeholders
Result
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Risk management tool
5 risks regarding natural capital
All relevant issues
Opportunities reducing risks of unavailability of resources
Reduced risks for business disruptions, reputation and credibility
Integrating Natural Capital in decision making
Challenge
Solution Application of the natural capital protocol
Legal CompanyContext
Result
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Choosing for non-conventional solutions
Increasing biodiversity
Lower maintenance
Better relations with surrounding land owners
Subsidized by EU
Life Elia - Creating green corridors under overhead lines
Challenge
Solution Integration of stakeholder requirements in strategic decisions
LegalCompany
Stakeholders
Result
http://www.life-elia.eu/
Cost reduction, nature creation, stakeholder acceptance, quicker permitting
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Integrated compliance assuranceChallenge
Solution Practical tool for integrated compliance assurance & reporting
More clarity, integrated, saving time, better risk management, confident
Company StakeholdersLegal
Result
Online database always up to date
Fitting their structure & activities
With checklists
Showing overall compliance status and actions
© Arcadis 2016
Integrated compliance assuranceChallenge
Solution Practical tool for integrated compliance assurance & reporting
More clarity, integrated, saving time, better risk management, confident
Company StakeholdersLegal
Result
Online database
Fitting their structure & activities
With up to date checklists
Showing overall compliance status and actions
© Arcadis 2016
Integrated compliance assurance
More clarity, integrated, saving time, better risk management, confident
Company Stakeholders
Result
Online database
Fitting their structure & activities
With up to date checklists
Showing overall compliance status and actions
© Arcadis 2016
Integrated compliance assurance
More clarity, integrated, saving time, better risk management, confident
Company Stakeholders
Result
Online database
Fitting their structure & activities
With up to date checklists
Showing overall compliance status and actions
© Arcadis 2016
Integrated compliance assurance
Challenge
Solution Practical tool for integrated compliance assurance & reporting
More clarity, integrated, saving time, better risk management, confident
Company StakeholdersLegal
Result
Online database
Fitting their structure & activities
With up to date checklists
Showing overall compliance status and actions
© Arcadis 2016
Unlocking potential of IT systems
Securing control in practice
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Why EMIS? Originally : EHS Compliance
* CEFIC
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Challenges to EHS Excellence
25 October 2016 30
Excessive Transcription
Duplicative Information
Loss of
Institutional KnowledgeManagement
by Inbox
Policy Confusion
Unsecure
Many Data Sources
Random Media
Random Excel
Missed Deadlines
Excessive
Costs
Leads to….
Non Compliance
Fees
Public Relations
Challenges
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Next Generation Environmental Management Information Systems (EMIS)
31
Str
ate
gic
Im
pact
and C
om
ple
xity
• Early 1990’s Local-level Environment, Health, and
Safety “Point” Solutions for regulatory compliance…
Investments in
Competitive
Advantage
Integrated EMISEHS
Social
Economic
“Next Generation”
EMIS 2.0• Early 2000’s: EHS point solutions merge into Best-
of-Breed EHS Suites for eco-efficiency…
• 2010+: EHS management grows to Environmental,
Social, and Economic variables affecting bottom line;
Sustainable Growth drives competitive advantage...
Timeline
Investments
for Regulatory Compliance
Air
Waste
MSDS Chem
“Point” Solutions
Health
GHG
Eco-Efficiency
Investments
Integrated Silos
Environ or H&S
EHS Specialties
ISO/
DocAudit
Incident
Tracking
Crisis
Mgt
Risk Ass.
*Enablon
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EMIS as a support to the EHS Manager FunctionExample Product Stewardship
32
News items
Regulation subscription service
Market intelligence
Market perception
• Identify change
• Determine ApplicabilityProduction
Link with Company product
Product Use
Production
Sales
Suppliers
Purchasing
Clients DB
Product DB
PLAN
Regulatory
Change
Management
Regulatory
Change
Management
Evidence
Management
AUDIT
Training
Compliance
Management
Expert
Connect
Corrective and
preventive action
RISK ASSESSMENT
CHECK
Document performance
*360 Factors
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Operational Excellence:Single, Integrated EHS Platform
Corporate Integrated EHS Platform
*SAP*Verdantix, 15th May 2016
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Operational Excellence
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Strategies for a successful EHSS Software selection
35*NAEM
• Identifying your business goals and objectives
• Establishing the requirements to achieve your goals
• Evaluating your options
• Selecting the software and the service provider that suits you
• Implementing the system
• Training, change management
• Support
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1.Compliancy playing field
2.Challenges, risks and opportunities
3.Securing control in practice
4.Recommendations for follow-up
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Summary
• Multiple driving forces
• Compliancy = Legal + Company + Stakeholders
• Challenges, risks and opportunities
• Key to business / project success
• Enhancing control via systemic and integrated approaches
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Integrated & Strategic compliance management
Business
organizationAnticipate
Articulate
Accomplish
Stimulate interaction
Broaden your paradigm
Inform business cases
A
A
A
AAA =
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Six steps forward
SYSTEMIC RISK MANAGEMENT
based on the compliance system
COMPLIANCE ROAD MAP
supporting an integral business
strategy
INTEGRATED SYSTEM
interfaces with compliancy
IMPACT ASSESSMENTS
future management actions
COMPETITIVE (dis)ADVANTAGES EFFICACY AND EFFICIENCY
ANALYSES
1 2 3
4 5 6
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5. Discussion
Let’s discuss the benefits of
Integrated and Strategic
Compliance Management
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Arcadis.Improving quality of life.
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