CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
Clearinghouse for Specialized Media and Translations
(CSMT)
California Department of Education
Curriculum, Learning, & Accountability Branch
Curriculum Frameworks & Instructional Resources Division
(CFIRD)
INSTRUCTIONAL MATERIALS ORDERINGAND DISTRIBUTION SYSTEM (IMODS)
TOM TORLAKSON State Superintendent
of Public Instruction
California Education Code Section
60313(a):
The Superintendent of Public Instruction
shall maintain a central clearinghouse-
depository and duplication center for the
design, production, modification, and
distribution of Braille, large print, special
recordings, and other accessible versions of
instructional materials for use by pupils with
visual impairments or other disabilities who
are enrolled in the public schools of
California. 2
TOM TORLAKSON State Superintendent
of Public Instruction
Online Resources For School
Districts
Tom Torlakson, State
Superin tendent of Public Instruction,
es
to
rc
noted:
“…the Department was working
expand its free and online- resou
for school districts…”
January 6, 2011, CDE News Release: #11-04
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TOM TORLAKSON State Superintendent
of Public Instruction
Online Ordering
IMODS allows members to order
specialized media and alternate
format materials for students with
disabilities statewide.
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TOM TORLAKSON State Superintendent
of Public Instruction
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Ordering And Returning
Materials ordered through the IMODS are
provided at no cost to the district.
When no longer needed, return braille and
large print books to:
California Department of Education
CSMT Media Warehouse
3740 Seaport Blvd., #20
West Sacramento, CA 95691
TOM TORLAKSONState Superintendent
of Public Instruction
IMODS Authorized User
An authorized user is a local educational agency
(LEA) designated employee.
LEA designees may be a:
• Director of Special Education, the account
lead
• Resource Specialist
• Principal of the school
• Teacher or paraprofessional
• Other designated by the account lead
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TOM TORLAKSON State Superintendent
of Public Instruction
Print Disabilities
The definition is as follows:
•Print disabled, noun; print-disabled, adjective.
•A person who cannot effectively read print
because of a visual, physical, perceptual,
developmental, cognitive, or learning disability.
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TOM TORLAKSON State Superintendent
of Public Instruction
IMODS Home Page
http://csmt.cde.ca.gov
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TOM TORLAKSON State Superintendent
of Public Instruction
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IMODS Membership Registration
The registration form for the IMODS is
available at http://csmt.cde.ca.gov
• Open the New Account link located in
the left side bar
• Fill out the membership registration form
• Forward the membership form to your
LEA lead for approval. The LEA lead
must approve the form and send it by
e-mail to CSMT staff at
TOM TORLAKSON State Superintendent
of Public Instruction
Restrictions
Membership is limited to the authorized person
and the logon information must NOT be shared
with anyone.
Membership is revoked if a person retires or
moves from one district to another. Membership
privileges will be revoked if copyright holders’
rights are violated.
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TOM TORLAKSON State Superintendent
of Public Instruction
IMODS Logon
Click on Logon to begin an order
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TOM TORLAKSON State Superintendent
of Public Instruction
Your Account
Options
Click on one of the options under CSMT
Activities to manage your account.
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TOM TORLAKSON State Superintendent
of Public Instruction
IMODS Search Options
IMODS has three ways to search for
materials in specialized media and
alternate formats.
• Search engine
• Advance search
• Search by format Pull-down menu
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TOM TORLAKSON State Superintendent
of Public Instruction
IMODS Search Engine
Enter the book International Standard Book
Number (ISBN), full or partial (without dashes),
or full or partial title and click on the Go button
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TOM TORLAKSON State Superintendent
of Public Instruction
Advance Search
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Search textbooks by publisher and grade level
with the Advance Search option.
TOM TORLAKSON State Superintendent
of Public Instruction
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Search by Format Pull-down
Menu
Search materials by American Sign Language (ASL)
Video, Audio, braille, DAISY, eText, large print, and the
APH products.
TOM TORLAKSON State Superintendent
of Public Instruction
Ordering Process
• Enter the textbook ISBN (no dashes) in the search box
• Click on GO to show search results
• Click on the ISBN under CSMT Product Search
• The book description will pop up
• Verify the book title, ISBN, grade level, and adoption year
• Under available formats, select format desired and click Add to Cart
• Your shopping cart will be displayed
• Select a different quantity if more than one is needed, and click Update Cart
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TOM TORLAKSON State Superintendent
of Public Instruction
Ordering Process (Continued)
• If other titles are needed, select Continue Shopping
• Search for another ISBN and repeat the above steps
• Continue to add items (up to 20) until all necessary titles are ordered
• Click on Check Out
• Select the shipping address
• Click on Confirm Order to submit on the IMODS
• Print the order number for your records
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TOM TORLAKSON State Superintendent
of Public Instruction
Enter ISBN
Enter the textbook ISBN (no dashes) in
the search box and click on Go
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TOM TORLAKSON State Superintendent
of Public Instruction
Select Format
The book and information about your
request will pop up on the Search
Results; select the format needed.
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TOM TORLAKSON State Superintendent
of Public Instruction
Update Quantity and Continue
Shopping
Update Quantity, Click on Update Cart
and Click on Continue Shopping
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TOM TORLAKSON State Superintendent
of Public Instruction
Check Out
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When you have completed the ordering
(no more than 20 items), click Check
Out.
TOM TORLAKSON State Superintendent
of Public Instruction
Confirm Order
Select the Shipping address from the
list or create Custom Address by
Clicking Add, Delete, Edit or Select
from the List button; Click on Confirm
Order to place an order.
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TOM TORLAKSON State Superintendent
of Public Instruction
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Order Number
Print a copy of your order number for
your records.
TOM TORLAKSON State Superintendent
of Public Instruction
Your Account
Click on CSMT Order Status to see
prior orders.
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TOM TORLAKSON State Superintendent
of Public Instruction
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Electronic Files
Many students use assistive technology
devices including the computer, to
receive instructional materials. We
provide accessible formats in electronic
formats.
TOM TORLAKSON State Superintendent
of Public Instruction
CSMT Electronic Files Repository
The CSMT Electronic File Repository has
approximately
• 2,800 titles in braille
• 1,100 titles in audio
• 4,900 titles in publisher text files
• 1,500 titles in DAISY
• 900 titles in large print
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TOM TORLAKSON State Superintendent
of Public Instruction
CSMT Orders and Downloads
• CSMT processed and shipped
• 2,494 Files Downloaded in 2011 and
3,461 Files downloaded in 2012.
Format 2011 2012
Large Print book 9,072 9,166
Braille books 1,582 1,590
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TOM TORLAKSON State Superintendent
of Public Instruction
Order Or Download
• Order product by clicking Add to Cart
• Download Electronic files, click on Yes.
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TOM TORLAKSON State Superintendent
of Public Instruction
Electronic Files Types
Files are available in various extensions
for download. Below we list common file
extensions:
• Braille file: abt; brl; brf
• Tactile file: pdf; CorelDRAW files; doc
• Large Print: Large Print Ready pdf
Publisher pdf
• Audio file: mp3
• Publishers file (e-TEXT): rtf; doc; txt; pdf
• DAISY: DAISY 2.02 or DAISY 3.0 text with
Graphics files
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TOM TORLAKSON State Superintendent
of Public Instruction
How to Download and Open Files
• Search for the book record in the
IMODS
• Click on Download Available Yes
• Right click on File Name or Description
and select Save Target As…
• Save it to your favorite location in your
PC
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TOM TORLAKSON State Superintendent
of Public Instruction
How to Download and Open Files
(Continued)
• Save Target As…
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TOM TORLAKSON State Superintendent
of Public Instruction
American Printing House For The
Blind (APH) Orders
• The APH Federal Quota Program allocates federal funds to public and private educational programs that register students who are legally blind.
• Congress allocates funds annually.
• Agency funding is based on the number of students registered with the APH.
• An authorized person may use IMODS to place orders for APH products using Federal Quota funds.
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TOM TORLAKSON State Superintendent
of Public Instruction
APH Orders (Continued)
• To receive a username and password for the APH Federal Quota Program your name needs to be on the list of persons authorized to submit Federal Quota orders.
• The educational agency returns the authorization list in their annual registration packet of qualified legally blind students.
• The APH catalog can be found at www.aph.org.
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TOM TORLAKSON State Superintendent
of Public Instruction
APH Products
The complete catalog of products available
through APH is online at http://www.aph.org/.
Find the products using the APH catalog number,
order APH products through the IMODS using
your federal quota funds.
If you choose to order directly from the APH Web
site, your agency will charged for the purchases.
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TOM TORLAKSON State Superintendent
of Public Instruction
Product Samples
Typical products from the APH
include:
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TOM TORLAKSON State Superintendent
of Public Instruction
APH Ordering Process
• Enter the catalog number (with dashes) listed in the APH catalog in the search box.
• Click on GO to show search results.
• Click on the catalog number under APH Product Search.
• The APH Product or the APH book description will pop up.
• Verify that this is the product or book needed.
• Under available formats, click Add to Cart for that catalog number.
• The Shopping Cart will display the list of items ordered.
• Type the number needed under quantity, and click on Update Cart. 40
TOM TORLAKSON State Superintendent
of Public Instruction
APH Ordering (Continued)
• If an asterisk * appears next to the catalog number, the item will be ordered and come from the APH Warehouse in Kentucky. If there is not an asterisk *, the item will come from the APH stock at the CSMT Warehouse in Sacramento.
• Select Continue Shopping to order more products.
• Search for another catalog number and repeat the prior steps.
• If an APH catalog number is not found using search criteria, send the CSMT an e-mail at [email protected] to add that catalog number to the IMODS.
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TOM TORLAKSON State Superintendent
of Public Instruction
APH Ordering (Continued)
• Continue to add items (up to 20) until all necessary products are ordered and placed in the Shopping Cart.
• Consolidate orders being shipped to the same person at the same address (this is easier for you and for us at the CSMT).
• Click on Check Out.
• Select the address and verify the information where the order will be shipped.
• Click on Confirm Order to submit order on the IMODS.
• Print the order number for your record.
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TOM TORLAKSON State Superintendent
of Public Instruction
APH Orders
Begin your order by entering the APH
number in the search box.
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TOM TORLAKSON State Superintendent
of Public Instruction
Verify Item
The item number you searched will
appear on the APH product Search
Results.
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TOM TORLAKSON State Superintendent
of Public Instruction
Select Item
All items that are available under that code
number will appear. Select the item you want
to order by clicking Add to cart.
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TOM TORLAKSON State Superintendent
of Public Instruction
Quantity
Enter the quantity needed (One is the default
order quantity), and click on Update Cart.
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TOM TORLAKSON State Superintendent
of Public Instruction
Check Out
Continue Shopping, adding to your cart, or click
Check Out when you have completed your order. From
this point, the process is the same as placing CSMT
textbooks order.
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TOM TORLAKSON State Superintendent
of Public Instruction
APH Quota Summary and Order
Status
• Click on Federal Quota Account Summary for the
Account balance.
• Click on Order status for an update on specific APH
orders
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TOM TORLAKSON State Superintendent
of Public Instruction
Back Orders
• If any items are on back order, you will
receive an e-mail to notify you when
your order may be filled.
• Information about your back order
material may be found under the Your
Account option.
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TOM TORLAKSON State Superintendent
of Public Instruction
Item Not Found
Can’t find an item you need to order? IMODS
will display this notice:
We did not find an item using your
search criteria.
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TOM TORLAKSON State Superintendent
of Public Instruction
Contact Information
• Clearinghouse for Specialized Media and Translations
– 916-445-5103 [email protected]
• Jonn Paris-Salb: Education Administrator I
– 916-323-2202 [email protected]
• Kelli Cornejo: Production Manager
– 916-323-4737 [email protected]
• Peter Jarvis: Warehouse Manager
– 916-373-3193 [email protected]
CFIR Division Support Unit
• Laurie Garcia, Manager, Braille Order Questions
– 916-319-0964 [email protected]
• Ravi Thakkar: AISA, Technical Assistance
– 916-323-4735 [email protected]
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