Information BookletEB 2011-12 elections
LC Engec-Guap
Summary
General facts about EB 2011-12 General profile for EB members 2011-12 Elections Procedure Job Description & Responsibilities
EB 11/12 term officially starts on May 1st, 2011 and lasts till February 2012
Transition process starts just after elections (it consists of individual meetings VP current to VP elect and
team to team meetings). Transition seminar for EB team 11/12 requires presence of each VP elected in March
Conference cycle:
Executive members are obliged to participate in the national and local conference cycle. Please make sure
you have no restrictions to participate in the conference cycle.
General facts
National conferences:
fees are covered for each EB member
International conferences:
1st must be covered for LCP, 2d conference and VP participation coverage according to budget
Note! Conference expenses are covered only if there is money in
LC budget
General facts
main international conferences
date month country
EURO XPRO 16-22 march Estonia
IC 20-30 august Kenya
EUROCO 10-20 october Czech Republic
Payment and Costs Coverage
AIESEC Way and History AIESEC Product AIESEC Brand XP Model AIESEC global directions and national focuses Managerial skills (planning, tracking, to motivate, delegation, team management etc.) Public speaking Presentation skills Selling skills Time management PC user skills English External reality LC focus areas 10-11 term LC current state LC compendium MyAIESEC.net upper-intermediate usage
General profile of EB member
Knowledge & Skills
Experience & results
Exchange results Team leading experience (preferred) National/regional conferences attendance NEC 2010 delegate (required) International experience (preferred) Project management
The LC President is the only position elected by full members.
LCP Elections will happen at local conference PFI
In 27-30 January 2011
All applicants are required to be present at the conference
LC Vice Presidents get selected by LCP elect after they get
confidence vote from full members.
EB Elections will happen after NEC 2011
Elections procedure
Deadline for sending application package:
LCP: 23th of January (21-00 by Moscow time)
VP: 13th of February (21-00 by Moscow time)
send it to: [email protected]
[1] Application form with answers to all Questions, if you apply for several positions, please, fill each of their specific questions part
[2] CV: Give us all the important and relevant information we need to know about you, your AIESEC career, other jobs you have had, your contact details etc. You can use a maximum of one (1) page to create your CV
[3] SHL test result* (if you don’t have it, attach Competency Assessment Tool
Self assessment and 360 assessment, extracted from your CAT Online)
[4] 3 Endorsement Letters (not from current EB), 1 from externals (company, alumni) – required for all positions
[5] 3 pictures of you, which can describe you well
You can use any design to prepare your application package.
All the documents in Application Package must be in PDF format
*for LCP candidates SHL results will be released later than DDL for application, you don’t need to attach them
Elections procedure
Application package should contain
for LCP candidates:
25 January 10:00 – SHL assessment.
25-26 January – interview with LCP and alumni
For VP candidates:
7 February 10:00 – SHL assessment
14 -17 February – interview with LCP, alumni, LCP elect
Election process:
29 January – LCP candidates speeches, rotation, voting and
announcement
19 February – VP candidates speeches, vote of trust procedure,
Interviews, EB Team announcement and Celebration
Election procedures
Assessment Center
Role
The main role of the President is to drive strategic growth and development of local committee and ensure relevance of the organization in the short and long term. He/She takes care of execution of local strategies and leads Executive Board team. The President needs to ensure implementation of national and global strategies; build the leadership and high performance culture within LC
Responsibilities
JDs and requirements
LCP
EB team management
Planning and tracking
Overall LC management
LC culture and
environment
Governance and
accountabilityTransition LC
representationPresidents
team leading
EB team management
EB team management
EB team selection: allocation of functional portfolios to people that
got confidence vote from LC
Establish common team vision, clear expectations, rules
Build and maintain dynamic team environment
Allocation of responsibilities of EB members
If needed, educate and help EB members in executing their tasks
Run regular team evaluations and feedback sessions
Motivate, support and encourage team members
Coach, coordinate and control EB members
Prepare and organize EB meetings
LC culture and environment
Develop and carry out reward and recognition system
Organize LC team-buildings and major social events/celebrations, etc.
Ensure AIESEC Way knowledge by LC members, LC following it
Support legal infrastructure (sign all the documents)
Control office infrastructure is in place
LCP JDs and requirements
Areas description
Planning and tracking
Lead strategic and operational LC planning based on numerical
goals achievement
Participate in budgeting process
Ensure LC planning process reflects external reality trends
Regularly track LC plan realization
Analyze global and national functional area trends and BCPs and introduce them to EB and LC
Plan, track, budget and report on the functional work; ensure alignment with LC and other Planning and Tracking functional areas goals and activities
Support EB members in individual planning process
Ensure synergy between functional areas
Track EB members’ individual plans
Regularly report to LC on EB work Report to MC, fill in SONA and
other surveys
Take part in the development and realization of national functional
area initiatives; participate in national task forces, etc.
LCP JDs and requirements
Areas description
Overall LC management
Coordinate overall LC activitiesPrepare and chair LC meetingsPrepare LC to MC visitsPrepare and facilitate at local conferencesEnsure proper internal communication through relevant channelsEnsure transparency in EB to LC, LC to MC communicationCoach TL/OCPs if necessaryCoordinate LC2LC partnerships establishing and realization
LC culture and environment
Develop and carry out reward and recognition system
Organize LC team-buildings and major social events/celebrations, etc.
Ensure AIESEC Way knowledge by LC members, LC following it
Support legal infrastructure (sign all the documents)
Control office infrastructure is in place
LCP JDs and requirements
Areas description
Governance and Accountability
Carry out legislation meetings, control that all the decisions are
Implemented
Control that LC activities are done based on LC Compendium
Update LC Compendium based on the decisions taken
Develop membership system according to chosen strategy
Organize BoA meetings, prepare reports for these meetings
Organize elections/selections and dischargements for different Positions
Coordinate accountability-based coaching, regular performance assessment meetings
Transition
Prepare and carry out transition to next LCP
Prepare and execute overall transition plan
Support, coordinate and control functional areas transition done by
EB members
LCP JDs and requirements
Areas description
LC Representation
Represent LC in local authorities, universities and at external events
Carry out communication and manage relations with alumni
Represent LC on national level by participating in national legislation process, be part of AIESEC Russia LCP team
Represent LC on international level through international conferences, participating in international team
Presidents team leading
To organize OCP team elections/selections
Establish clear expectations, rules, vision
Build and maintain dynamic team environment
If needed, educate and help OCPs in executing their tasks
Motivate, support and encourage OCPs
Coach, coordinate and control OCPs
Prepare and organize OCP meetings
LCP JDs and requirements
Areas description
Numerical goals achieved for the term
% of LC and EB VPs plans realization
% of realized priorities
Meeting LC full membership criteria
Number and growth in leadership opportunities taken
Number of teams that have required infrastructure to be able to operate
Number of teams that have operating plan and budget
Number of EB members/OCPs applying for leadership positions or going on X
Amount of LC financial reserves
Recognition given to LC from national/international level
LCP JDs and requirementsLCP measurement of
success
Role
VPOGX is responsible for all processes in outgoing exchange in local
committee: planning of all pocket recruitments basing on supply and
Demand management and global exchange cycle, tracking of all the OGX projects
And coaching of their OCPs. Also VPOGX is responsible for LC members LC to
go for internship and providing them with all the needed tools. VPOGX
Should ensure that all the EPs are provided with qualify servicing: before, during
And after the internship. VPOGX is part of X team and should drive X culture in LC
Responsibilities
EB workAttending all EB and LC meetings and events
Preparing and facilitating at local conferences
Analyzing global and national FA* trends and GCPs
and introducing them to EB and LC
Planning, tracking and reporting on the FA work;
ensuring alignment with LC and other FA goals
and activities
* FA – functional area
VP OGX JD and requirements
VP OGX
Taking part in the development and realization of national FA initiatives, participating in national Task Forces, etc.Attending national meetings according to profilePreparing and carrying out FA transitionKnowledge Management (filing and storing all the necessary materials)Reporting to MC, filling in SONA and other surveys
OCP coaching
Be a coach of 2 or more projects in LC
Physical coaching meetings
Assist in planning
Track the progress
Report to LCP
Propose advice and consultancy
Ensure the projects alignment with local direction
Work with Returnee
Involving returnee into LC
Organize meetings and events with returnees
Exchange education
Providing trainings around exchange knowledge
Providing education for EPs: myaiesec.net
trainings, OPS
VP OGX JD and requirements
VP OGX
Exchange Growth
Local Exchange pipeline management (OGX part):
developing,
Updating and CONSTANT tracking
Supply and Demand management, LC2LC
cooperation establishment and management
Work with international CEEDers: involving them
into LC2LC cooperation
Coaching OGX Department
Matching Coordination
Forming OGX Department, packaging and
coordination
Work with OGX Department, providing them with
needed education
Tracking of OGX Department
Driving Matching Mania’s in LC
Tracking of EPs
Providing exchange culture in LC
Information transparency in X: LC knows about X goals, current state and has motivation to achieve it
Work with LC members as potential EPs
Motivating LC members to go for internship
Providing LC members all needed knowledge and tools for searching internship
Providing quality in X
Quality control of filled CVs and X-forms
Quality control of filled evaluations
Measurements of Success% of X pipeline goals realization
Absolute and relative growth in X opportunities
Retention rate of enablers
Quality of EP preparation and servicing
% of individual plan realization
VP OGX JDs and requirements
VP OGX
Role
VPOGM is responsible for recruitment processes in outgoing exchange in local committee: planning of all pocket recruitments basing on supply and demand management and global exchange cycle, tracking of all the OGX projects and coaching of their OCPs. Also VPOGM is responsible for external and internal promotion of AIESEC internships. VP OGM should ensure that all the EPs and external environment are perceiving AIESEC brand correctly. VPOGM is part of X team and should drive X culture in LC
Responsibilities
EB workAttending all EB and LC meetings and events
Preparing and facilitating at local conferences
Analyzing global and national FA* trends and GCPs
and introducing them to EB and LC
Planning, tracking and reporting on the FA work;
ensuring alignment with LC and other FA goals
and activities
* FA – functional area
VP OGM JD and requirements
VP OGM
Taking part in the development and realization of national FA initiatives, participating in national Task Forces, etc.Attending national meetings according to profilePreparing and carrying out FA transitionKnowledge Management (filing and storing all the necessary materials)Reporting to MC, filling in SONA and other surveys
OCP coaching
Be a coach of 2 or more projects in LC
Physical coaching meetings
Assist in planning
Track the progress
Report to LCP
Propose advice and consultancy
Ensure the projects alignment with local direction
External communication
Mass-media management (promotion of AIESEC
opportunities and events)
Info partnership establishment and servicing
External events participation and exchange promo
EP recruitment campaign creation and running
VP OGM JD and requirements
VP OGM
Exchange Growth
Local Exchange pipeline management (OGX part):
developing,
Updating and CONSTANT tracking
Supply and Demand management
Work with international CEEDers: involving them
into LC2LC cooperation
Coaching OGX Department
Selection Coordination
Forming selection principles, coordination
Work with OGX Department, providing them with
needed education
Tracking of OGX Department
Tracking of EPs (including contract signing)
Pocket Recruitment coaching
Providing all the activities in PoRs
Providing trainings around recruitment
Providing exchange culture in LC
Information transparency in X: LC knows about X goals, current state and has motivation to achieve it
Providing quality in X
Quality control of filled CVs and X-forms
Quality control of filled evaluations
Measurements of Success% of X pipeline goals realization
Absolute and relative growth in raised EP forms
Number of external events where AIESEC participated
Quality of EP preparation and servicing
% of individual plan realization
VP OGM JDs and requirements
VP OGM
Role
VPER ensures that: LC is financially sustainable
LC has proper positioning of AIESEC in business sector
Partners are engaged AIESEC (they feel commitment to our goals and involved in LC)
He/She is also responsible for developing selling system in the LC
Responsibilities
EB workAttending all EB and LC meetings and events
Preparing and facilitating at local conferences
Analyzing global and national FA* trends and GCPs
and introducing them to EB and LC
Planning, tracking and reporting on the FA work;
ensuring alignment with LC and other FA goals
and activities
* FA – functional area
VP ER JD and requirements
VP ER
Taking part in the development and realization of national FA initiatives, participating in national Task Forces, etc.Attending national meetings according to profilePreparing and carrying out FA transitionKnowledge Management (filing and storing all the necessary materials)Reporting to MC, filling in SONA and other surveys
OCP coaching
Be a coach of ER projects in LC
Physical coaching meetings
Assist in planning
Track the progress
Report to LCP
Propose advice and consultancy
Ensure the projects alignment with
local direction
Coordination of all external events in LC
Maintaining ER Processes
Make market research for ER target creation
ER principles creation
Create ER principles in LC (sharing companies,
rules of work with partners, etc.)
Tracking ER principles implementation
Product development
Review existing product portfolio
VP ER JD and requirements
VP ERCore work
Audit current products and activities, and ensure
their alignment with the brand
Review and develop pricing policy and partnership
structure
Marketing materials creation (proposals, product
sheets etc.)
Partnerships establishing
Creation & traking raising plan for the whole year
based on budget
Build new partnerships (Raising)
Extend the business, non-corporate and other
networks of LC E&G
Partnerships delivering
Sustain/expand current partnerships
Ensure of responsibilities execution of local and
national partners (partnership development plan
implementation)
ER Team Work
Coaching CRM
Assist in CRM in planning and tracking for the term
OC VP ER functional meetings
Coaching Alumni management
ER Knowledge Management
Providing necessary education in ER (trainings on selling,
networking, event management etc.)
Providing information about significant external events in
St.Petersburg and external trainings
Update CRM, NCM, OCs VP ER and other LC members with all
Up-to-date Global, Regional, National strategies, considerable changes,
innovative ideas, new possible products and all relevant information
in ER area
Creation and update storage for appropriate and needed knowledge
around ER, sales, product development etc.
Education for LC members in Sales
Driving of raising in LC
LC representation
Communicating regularly with MC, reporting to MC within FA
Attending functional meetings, other national and international meetings; participating in decision making process on the national level
VP ER JD and requirements
VP ER
Measurements of success# of re-signed partnerships
# of new partners (money & in-kind)
Sum of money raised
# of external events organized (business
& students)
% of budget covering
% of individual plan realization
Role
VP ICX-C is responsible for all processes in incoming exchange functional area in LC: planning of C-ICX projects basing on supply and demand management and global exchange cycle, tracking. VPICX-C should provide information transparency around goals and current state in X and regularly track ICX pipeline. VPICX-C should ensure that all the TN-takers are provided with qualify servicing and satisfied by work with AIESEC. VPICX-C should drive X culture in LC.
Responsibilities
EB workAttending all EB and LC meetings and events
Preparing and facilitating at local conferences
Analyzing global and national FA* trends and GCPs
and introducing them to EB and LC
Planning, tracking and reporting on the FA work;
ensuring alignment with LC and other FA goals
and activities
* FA – functional area
VP ICX-C JD and requirements
VP ICX corporate
Taking part in the development and realization of national FA initiatives, participating in national Task Forces, etc.Attending national meetings according to profilePreparing and carrying out FA transitionKnowledge Management (filing and storing all the necessary materials)Reporting to MC, filling in SONA and other surveys
OCP of MT/TT/ET projects coaching
Be a coach of 1 or more projects in LC
Physical coaching meetings
Assist in planning, track the progress
Report to LCP
Propose advice and consultancy
Ensure the projects alignment with local direction
C-ICX projects creation, packaging and coordination
Tracking all exchange processes in ICX projects of LC
Servicing of MT/TT/ET TNtakers
Developing of TN-takers servicing standards
Managing the accounts of all constant LC exchange
partners and providing all the services needed to be
delivered
Keep the history of contacts and relationships with
partners in on-line CRM system
VP ICX-C JD and requirements
VP ICX-CExchange Growth
Local exchange pipeline management: developing,
updating and constant tracking
Driving of LC raising booms
Supply and Demand management
Work with international CEEDers
Raising Team driving
Preparing and holding meetings of Raising Team
Recruiting new members to Raising Team
Exchange education
Creation and update storage for appropriate and
needed knowledge around Exchange area
Providing trainings around exchange knowledge
External Representative
External LC representation in X-affiliated events
Responsibility for creating and updating of
documentation for external environment
Providing exchange culture in LC
Information transparency in X: LC knows about X goal, current state
and has motivation to achieve it
Providing quality in X
Quality control of filled X-JDs and X-forms
Quality control of filled evaluations
Matching Coordinator
Tracking of TN-managers in LC
Driving of Matching Mania’s in LC
VP ICX-C JD and requirements
VP ICX-C
Measurements of success% of X pipeline goals realization
Absolute and relative growth in X opportunities
Retention rate of enablers
Quality of interns servicing
% of individual plan realization
Role
VP ICX-NC is responsible for all processes in incoming exchange functional area in LC: planning of DT ICX projects basing on supply and demand management and global exchange cycle, tracking. VPICX-NC should provide information transparency around goals and current state in X and regularly track ICX pipeline. VPICX-NC should ensure that all the TN-takers are provided with qualify servicing and satisfied by work with AIESEC. VPICX-NC should drive X culture in LC.
Responsibilities
EB workAttending all EB and LC meetings and events
Preparing and facilitating at local conferences
Analyzing global and national FA* trends and GCPs
and introducing them to EB and LC
Planning, tracking and reporting on the FA work;
ensuring alignment with LC and other FA goals
and activities
* FA – functional area
VP ICX-NC JD and requirements
VP ICX non-corporate
Taking part in the development and realization of national FA initiatives, participating in national Task Forces, etc.Attending national meetings according to profilePreparing and carrying out FA transitionKnowledge Management (filing and storing all the necessary materials)Reporting to MC, filling in SONA and other surveys
OCP of DT projects coaching
Be a coach of all DT projects in LC
Physical coaching meetings
Assist in planning and track the progress
Propose advice and consultancy
Ensure the projects alignment with local direction
ICX projects creation, packaging and coordination
Tracking of all exchange processes in ICX projects of LC
Exchange education
Creation and update storage for appropriate and
needed knowledge around Exchange area
Providing trainings around exchange knowledge
Servicing of TN takers
Developing of DT TN-takers servicing standards
Managing the accounts of all LC exchange partners
Keep the history of contacts and relationships with
partners in on-line CRM system
VP ICX-NC JD and requirements
VP ICX-NCExchange Growth
Local exchange pipeline management: developing,
updating and constant tracking
Driving of LC raising&matching booms
Supply and Demand management
Work with international CEEDers
Providing exchange culture in LC
Information transparency in X: LC knows about X
goal, current state and has motivation to achieve it
Providing quality in X
Quality control of filled X-JDs and X-forms
Quality control of filled evaluations
External representative
External LC representation in X-affiliated events
Responsibility for creating and updating of documentation for
external environment
Matching Coordinator
Tracking of TN-managers in LC
Driving of Matching Mania’s in LC
VP ICX-NC JD and requirements
VP ICX-NC
Measurements of success% of X pipeline goals realization
Absolute and relative growth in X opportunities
Retention rate of enablers
Quality of interns servicing
% of individual plan realization
Role
The main role of VP Com is to ensure proper external communication by educating members on AIESEC Brand, managing media relations on local level, supporting promotion of AIESEC events and maintaining working communication channels, promoting AIESEC brand in Local Network. Also, VP Com is responsible for proper Myaiesec.net education, internal communication and information transparency in LC, LC positioning among AIESEC countries (exchange promotion), providing technical support in office and developing LC website.
Responsibilities
EB workAttending all EB and LC meetings and events
Preparing and facilitating at local conferences
Analyzing global and national FA* trends and GCPs
and introducing them to EB and LC
Planning, tracking and reporting on the FA work;
ensuring alignment with LC and other FA goals
and activities
* FA – functional area
VP Com JD and requirements
VP Communication
Taking part in the development and realization of national FA initiatives, participating in national Task Forces, etc.Attending national meetings according to profilePreparing and carrying out FA transitionKnowledge Management (filing and storing all the necessary materials)Reporting to MC, filling in SONA and other surveys
OCP coaching
Be a coach of Recruitment projects in LC
Physical coaching meetings
Assist in planning and track the progress
Report to LCP
Propose advice and consultancy
Ensure the projects alignment with local direction
External communication
Mass-media management (promotion of AIESEC
opportunities and events)
Informational partnership establishment and servicing
Research of external events and promotion this
opportunities to LC
External events participation as representatives of
Leadership organization
Recruitment campaign creation and running
Exchange business promotion
VP Com JD and requirements
VP ComInformation transparency
Student, Company Newsletter creation
Informing LC members on upcoming events, global
and national trends and decisions, other important issues in
AIESEC and outside of AIESEC
Communication in LC projects
Creation of promo strategies for each project
Information partnership relation in projects
Promo –materials creation
Media relations
Delivering press-releases to media according to media-list
Creating & developing media list
Press-clipping (collecting articles about AIESEC)
Involving mass media in PBOXes & other projects
Establishing and servicing media partnerships
Education in Communication
Training LC members on AIESEC Brand, branding and
positioning for external and internal target audiences.
Training and coaching OC Com
Supporting of other functional areas in com
Managing internal Communication
Internal newsletter creation 1 time per week
Providing news for national newsletter every week
Internal promo campaigns running
Developing different internal channels of communication
LC promotion in AIESEC globally
(through information booklets, myaiesec.net and
other channels)
Knowledge management
Reporting on EB work to the LC
Collecting all general official /educational materials,
useful for LC members, make them accessible and
ensure they are used in everyday life
Web site Management
Technical Development of LC website
Collect all information for the website
Increasing number of visits on the web-page
Technical LC support
Technical support in LC office
Raising of technical support and partnership in IT
VP Com JD and requirements
VP ComMyAIESEC.net effective usage and supportProvide support and education for the Myaiesec.net platformmyAIESEC.net Content creation and support (wiki, classifieds, forums, files, news, surveys)Number of organizations that interact & recognize AIESEC for youth leadership developmentLevel of knowledge in branding in LCWeb-page is up-to-date, constantly updating (at least 1 time a week)LC positioning among AIESEC countries
Measurements of success
Number of applications on join-aiesecNumber of media coverage
Absolute and relative growth in info partners% of people who apply to join AIESEC with the
expectation of having leadership experienceNumber of external events where AIESEC
participated as representative of youth leadership
Role
The main role of VP TM is to ensure high quality of people joining AIESEC
and their ability to perform their job roles by efficient Talent Management,
as well as equal access of all AIESEC members to high quality AIESEC
Experiences by efficient Talent Development.
Responsibilities
EB workAttending all EB and LC meetings and events
Preparing and facilitating at local conferences
Analyzing global and national FA* trends and GCPs
and introducing them to EB and LC
Planning, tracking and reporting on the FA work;
ensuring alignment with LC and other FA goals
and activities
* FA – functional area
VP TM JD and requirements
VP TM
Taking part in the development and realization of national FA initiatives, participating in national Task Forces, etc.Attending national meetings according to profilePreparing and carrying out FA transitionKnowledge Management (filing and storing all the necessary materials)Reporting to MC, filling in SONA and other surveys
OCP coaching
Be a coach of 1 or more projects in LC
Physical coaching meetings
Assist in planning and track the progress
Report to LCP
Propose advice and consultancy
Ensure the projects alignment with local direction
Talent recruitment and allocation
Defining LC needs in people and (number and profile)
and recruitment goals – manpower planning
Coordination of recruitment process with VP Com
Preparing LC members involved in selection (assessors
And interviewers)
Involving externals in the talent selection process and
Preparing them
Developing a program of activities for induction process,
Coordinating its execution
Preparing OCPs for the induction process
Allocating people into teams according to their goals,
interests and suitability
Running LC members assessments before allocation
(including competency based assessment while
selection for LR)
VP TM JD and requirements
VP TM
Talent Education and TrainingCollecting LC members interests and educational needsDeveloping edu cycle - local program of educational and learning activities (including local seminars) that corresponds to LC member needs and interestsRunning regular LC members assessments (developmentassessment centers) to ensure that they have necessary knowledge, skills and competencies for their current and future positionsCoordinating LC members’ education and trainingInvolving externals and alumni in local learning activities
Talent Tracking & Pipeline ManagementTracking members development (in terms of knowledge, skills, competencies and results achieved)Tracking members Personal Development PlansTracking LC members AIESEC career plansRunning Talent Review
Talent DevelopmentDeveloping special leadership development programs and coordinating their executionIdentifying possibilities for partner’s involvementBuilding educational partnerships and servicingIncoming and Outgoing, National and International CEEDManagement
Global Learning Environment Management
Running regular goal-setting, feedback, self-discovery
Assisting teams in developing their learning plans
Selecting, training and coordinating local mentors
Matching mentors and mentees
Tracking mentors
Promoting and coordinating Learning Circles
Preparing delegates before regional/national conferences
Promoting virtual spaces usage
Promoting various AIESEC and non-AIESEC opportunities
(internal and external events, CEEDs, TR, LR and X opportunities)
Education on Talent Management
Training LC members on AIESEC experience, GLE,
GCM, coaching and mentoring, JD development
and performance appraisal
Training and coaching OC Learning responsible
VP TM JD and requirements
VP TMM and LR pipeline management
Re-allocating people when they don’t have a JDAssisting OCPs with developing proper
JDs for team membersCreating JDs and applications
Ensure covering of all needed positions
Measurements of success# of members
Retention rate of members# of members who have a mentor
# X+L% of individual plan realization
Role
The main role of Financial Director is to ensure high level of financial
sustainability of LCs via all possible tools of financial management, to
Develop and support legal side of AIESEC to guarantee it’s proper work.
Responsibilities
EB workAttending LC meetings and events
Facilitating at local conferences
Analyzing global and national FA* trends and GCPs
and introducing them to EB and LC
Planning, tracking and reporting on the FA work;
ensuring alignment with LC and other FA goals
and activities
* FA – functional area
Fin Dir JD and requirements
Financial Director
Taking part in the development and realization of national FA initiatives, participating in national Task Forces, etc.Attending national meetings according to profilePreparing and carrying out FA transitionKnowledge Management (filing and storing all the necessary materials)Reporting to MC, filling in SONA and other surveys
Financial Management
Developing LC’s budget, budget administration
Establishing and tracking pricing policies
Financial Policy provision
Periodical reports on financial situation for EB team,
LC members
Providing financial management of ICX side
(cost management)
Accounting
Attending trainings for accountant of NGOs
Managing documents circulation
Reporting to supervisory bodies and the bank
Consulting LC members on financial issues
Preparation and provision of Internal audit
Fin Dir JD and requirementsFinancial Director
Legal issues
Organizing legal structure (preparing templates for all
necessary documents)
Preparing documents and carrying out re-registration
Controlling all legal procedures (including control of all
contracts)
Consulting LC members on legal issues
Legalization of traineeships
Information and Knowledge management
Filing relevant documents and materials, updating them
when necessary
Providing Informational transparency in Financial
Sphere
Fundraising
Give support to members in applying for grants
(financial part)
Prepare all the necessary documents for a grant application
Prepare financial reports for grant providers
LC representation
Out of AIESEC:
Representing LC in supervisory bodies, the bank
Signing official documents (if relevant)
Within AIESEC:
Communicating regularly with MC, reporting to MC within the FA
Attending functional meetings, other national and international
meetings; participating in decision making process on the national
level
Fin Dir JD and requirements
Financial Director
Measurements of successNo debts
% of the budget secured from different sources
Legal viability (YES/NO)
Re-registration is done
Full transition is made
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