I’m Ready!Finding Funding Opportunities & Submitting Proposals
Brown Bag Series, Fall 2006Alexia Lewis,
Assistant DirectorPre-Award Services
620-2455
Office of Research & Sponsored Programs
Pre-Award Services Post-Award & Accounting Services Research Compliance Intellectual Property Management &
Marketing
The Pre-Award Team Alexia Lewis
Assistant Director for Pre-Award Services Initial point of contact for proposal development services
Chantel Cummings Coordinator of Grants Information Management
Funding opportunities Proposal & budget development
Sonja Avery & Renee Rossi Coordinators of Proposal and Contract Development
Proposal & budget development Award / contract review, negotiation, & acceptance
Useful Acronyms ORSP – Office of Research and Sponsored Programs PI / PD – Principal Investigator / Project Director FOA – Funding Opportunity Announcement RFP – Request for Proposal RFA – Request for Application PA – Program Announcement BAA – Broad Agency Announcement ITB – Invitation to Bid SOW – Statement of Work CAS – Cost Accounting Standards F&A – Facilities & Administration Costs
Overhead Indirect Costs
The Life Cycle of A Grant Funding opportunity Project development / networking Proposal development & submission Award negotiation & acceptance Account set-up / Accounting Project performance / Project modifications Final reports/deliverables, project/ account
close-out Record Retention
Finding Funding OpportunitiesWhat ORSP Can Do
Perform personalized searches Set up in distribution lists Email opportunities to PIs based on
research interests on file with ORSP Distribute relevant incoming paper FOAs Facilitate collaboration with faculty
members who have similar interests
Finding Funding OpportunitiesDistribution lists
InfoEd’s SPIN using GENIUS and SMARTS Keyword Thesaurus ORSP registers faculty members
Foundations, Associations, Societies Grants.gov
One portal for finding and applying for federal projects Over 900 FOA’s from 26 federal agencies Email / Search – No PI registration
Finding Funding OpportunitiesWhat PIs Can Do
Read emails from distribution lists and ORSP Network with colleagues Work in collaboration with colleagues to play to
strengths and interests Talk to program officers in relevant Directorates
(NSF), Institutes & Centers (NIH), or agencies Shift research focus to fit available FOAs See ORSP as soon as you know you want to
submit!
Finding Funding OpportunitiesHelpful URLs
ORSP’s Funding Search Toolshttp://www.unf.edu/dept/research/search.html
Register for SPINhttp://www.unf.edu/dept/research/facprofile.html
Grants.gov http://www.grants.gov/
Submitting ProposalsWhat Does ORSP Review?
Proposals for sponsored programs Research Service Instruction
Types of Proposals New (competitive) and renewal (non-competitive) Modifications when not solely technical Supplements White / Concept Papers
Submitting Proposals Overview of Standard ORSP Services ORSP review of RFP
Eligibility Appropriateness Determination of required proposal components
Meeting scheduled: proposal development plan Set timeline Delegate tasks Facilitate collaborations Agency and subcontractor liaison
Submitting Proposals Overview of Standard ORSP Services Work in on-going partnership with PI
Feedback and revisionsMeet deadlineSubmit fundable proposal Ensure UNF can endorse proposal
ORSP submits on behalf of PICompletes formsMakes copies and mails / uploads to agency
Submitting ProposalsWhat Is The Same?
University approval of proposals for sponsored projects is required
University rates Base salary versus effort Fringe Benefits F&A costs
University policy Mechanism
Reassignment Supplemental Compensation Summer Contract
CAS – allowability of costs
Submitting ProposalsWhat Is Different?
Proposal submission process Grants.gov / NIH / NSF State of Florida Non-profits: Foundations / Agencies / Societies Private Industry UNF as subcontractor
Forms and certifications needed By agency By ORSP
Submitting ProposalsWhat If There Is No RFP?
“Bare Bones” ProposalSignature sheet Itemized budget
Internal versus externalStatement of work
Signature Routing Sheet
Provided by ORSP
Routed for approval by PI
Internal Budget Form
Prepared by ORSP based on information
provided by PI
Proposal SubmissionBudgets - “What if…?”
I don’t know how much effort is appropriate? I don’t know how to compensate students? I don’t know how much to request for travel? I know I can only get a set amount?
Submitting ProposalsStatement of Work
PIs let ORSP know the level of support desired Minimum: review of responsiveness and
appropriateness Maximum: review of grammar, structure, clarity as
time allows If resulting in fixed price contract, must have
specific deliverables If subcontractors involved, must have separate
SOW for subcontractors
Helpful Guides The Art of Granstmanship by Jacob Kraicer
http://www.utoronto.ca/cip/sa_ArtGt.pdf Guide for Writing a Funding Proposal by S.
Joseph Levine, Ph.D., Michigan State University http://www.learnerassociates.net/proposal/
NIH/NIAID’s All About Grants Tutorial http://www.niaid.nih.gov/ncn/grants/default.htm
NSF’s A Guide for Proposal Writing http://www.nsf.gov/pubs/2004/nsf04016/nsf04016.pdf
Submitting ProposalsPossible Additional External Forms Cover Letter Bio-sketches Other Support Resources Letters of support from collaborators 501(c)3 letter University financial reports Letter of Delegation from President to ORSP Representations & Certifications
Submitting Proposals Possible Additional Internal Forms CAS Expenditures F&A Waiver Third party commitments
SubcontractorsCollaborators/ConsultantsCost-sharing parties
Proposal SubmissionBudgets - About Timing
If directly charging CAS items or requesting F&A waiver/reduction ORSP will determine need for forms during budget
discussions Assistant Vice President for Research will review and
approve/disapprove prior to forms being provided for routing
AVP approval is contingent on Chair and Dean approval If not approved, ORSP will need to rework budget and
re-route for signatures Result is need for additional processing time!
Submitting ProposalsTiming – “What If…?”
What if signatures cannot be obtained?What approval signatures are required? What is their availability?
What if I just found out the day before a deadline?
What if I don’t go through ORSP? What if I just want to work as a consultant?
Take Home Tip Of The Day
See ORSP as soon as you are ready to pursue sponsored funding for your research!
Submitting ProposalsORSP Value Added
With more time for review… Results in more feedback… Results in…
More well thought-out research design More responsive proposal More accurate budget More firm commitments…
Results in a better chance of…
Funding! at an adequate level
(with less stress!)
Discussion
Questions?Comments?Funding searches?
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