Human Resources/FinanceInformation Systems
Human ResourcesInformation Systems
Training
Position Description and Applicant Tracking
Welcome Employment Opportunities
On-line System
Position Description & Applicant Tracking
System-wide Implementation
• System Decision
• Impact to all employees that are classified as Non-faculty Exempt and Career Service
• Benefits of On-line Employment System
Training Objectives
• Learning Objectives– Understand the application of the system
• Performance Objectives– Ability to input Position Description Questionnaire (PDQ)– Ability to Post a Position
• Behavior Objectives– Change to Paperless Environment– On-line Workflow
Review of General Navigation
• Employee Login• View Position• Search Positions• Search Actions• Historical Actions• Multiple Roles• Change Password• Error Message
Action Item 1.0
• Practice Logging into the Training site• http://training202.peopleadmin.com/
– User ID: CSAEmployee• Password
– User ID: NFEEmployee• Password
– User ID: HiringManager• Password
– User ID: Budget• Password
Processes and Workflow
• Review the Business Process Analysis
• Review Workflow
• Review User Types
Discussion of Actions• Employees
– Employee Review of Position– Appeal (CSA)
• Hiring Managers– Create New Position– Employee Review of Position– Institutional Review of Position– Job Posting– Applicant Review/Tracking
• Dean/Department Head, Administrator, Human Resources
Action Item 1.1
• CSA Employees – select ‘Begin New Action’– Search all positions– Select Start Action on Position
• NFE Employees – select ‘Pending Actions’– Select Start Action on Position
Navigation Discussion
• Hyperlinks• General movement in the form• Form and Field instructions• Procedures Manual• Training Manual (Quick Steps)
Action Item 1.2
• PDQ – Login with your real User ID/Password to the following site: http://yourfuture.sdbor.edu/hr
• Using your PDQ, select ‘Begin New Action’• Select Data (CSA for CSA position and NFE for
NFE position).• Begin entering your PDQ.
Applicant Review
• Review the applicant site• General overview of applicant
Action Item 1.3
• Log into Training Site as Hiring Manager http://training202.peopleadmin.com/
• Post a Position• View Applications of a position• View Applicants
Benefits of the On-line Employment System
• The system is designed to benefit you by facilitating:– Faster processing of employment information,– Up-to-date access to information regarding all of
your requisitions, and – More detailed screening of applicants’ qualifications
– before they reach the interview stage
Summary of Training
• Objectives Covered– Learning, Performance, Behavioral
• General Navigation• General BPA Process and Workflow• PDQ and Applicant Tracking Actions
Questions for Employeeson Training
• What does BPA mean?• How does workflow generally work in the system?• What are a few of the ways this system will benefit the
employees?• How do you view your current position?• Can a person have multiple roles?• When might you receive an error message?• Are there instructions in the forms? If so, where?• What does a hyperlink do for you in this system?• What are some of the different fields you use to search for a
position?
Special Thank You
• Website– http://yourfuture.sdbor.edu/hr
• Administrator On-site– All institutions have an HR staff member or members that
can assist you.• Communication
– We have created a URL for FAQ. http://www.sdbor.edu/administration/human_resources/HR-FAQ.htm
• Questions– You can post questions to this site at [email protected].
TaskPlease go and complete your PDQ for our
system to be complete. You can go to Pending Actions to complete the process.
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