HR Status
Name
Manual (M), Automatic (A),
or Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
1st Interview Successful
M Use this status when an applicant successfully passes the first interview
Yes – Interview 1 Evaluation Form
1. 2nd Interview 2. Reference Check3. PeopleSoft Validations Check4. Additional Hire-Copy to Waiver5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled
2nd Interview M Use this status when a second interview is required
No 1. Candidate can withdraw
1. 2nd Interview Successful2. Declined-2nd Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
2nd Interview Successful
M Use this status when an applicant successfully passes the second interview
Yes – Interview 2 Evaluation Form
1. 3rd Interview2. Reference Check3. PeopleSoft Validations Check4. Additional Hire-Copy to Waiver5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled
3rd Interview M Use this status when a third interview is required
No 1. Candidate can withdraw
1. 3rd Interview Successful2. Declined-3rd Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
3rd Interview Successful
M Use this status when an applicant successfully passes the third interview
Yes – Interview 3 Evaluation Form
1. Reference Check2. PeopleSoft Validations Check3. Additional Hire-Copy to Waiver4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled
Additional Hire-Copied to Waiver
M Use this status after Kenexa BrassRing automatically completes the disposition form and applicant is filed to the requisition folder
No 1. PeopleSoft Validations Check2. Declined-Candidate Withdrew via Manager3. Declined-Position Cancelled
Additional Hire-Copy to Waiver
M Use this status when there is a Request Additional Hire in PeopleSoft
No 1. Complete the disposition form
None
HR Statuses
HR Status
Name
Manual (M), Automatic (A),
or Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
Alternate 1st Interview
M Use this status when you are not sure if you will interview the applicant, but are not ready to reject them yet
No 1. Candidate can withdraw
1. Declined-Alternate 1st Interview2. Primary 1st Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
Application Submitted
A Kenexa BrassRing automatically assigns this status when an internal or external applicant’s application is auto-filed to the requisition folder
Yes – Job Application 1. Candidate can withdraw
1. Declined-Min Quals Not Met2. Declined-Resume Review3. Declined-Desired Quals Not Met4. References Requested5. Min/Desired Quals Met6. Declined-Ineligible for Rehire7. Declined-Candidate Withdrew via Manager8. Declined-Position Cancelled
Assessment Successful
M Use this status when an applicant has passed the required assessment (Police Department Use Only)
No 1. Candidate can withdraw
1. Alternate 1st Interview2. Primary 1st Interview3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
BGC Not Required A Kenexa BrassRing automatically assigns this status after the applicant’s Personal Data Form has been completed and a background check is not required
Yes – Personal Data Form
1. Final Offer2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager
BGC Required A Kenexa BrassRing automatically assigns this status after the applicant’s Personal Data Form has been completed and a background check is required
Yes – Personal Data Form
1. Auto-Email sent to the recruiter
1. BGC Initiated2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled5. BGC Not Required
HR Statuses
HR Status
Name
Manual (M), Automatic (A),
or Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
BGC Initiated M The recruiter assigns this status to denote the initiation of the background check
Yes – Personal Data Form
1. Auto-Email sent to the hiring manager2. Candidate can withdraw
1. BGC Meets Policy2. Declined-BGC Does Not Meet Policy3. Declined-Offer Withdrawn4. Declined-Position Cancelled
BGC Meets Policy M The recruiter assigns this status when the Background Check Result Details Form indicates that the applicant meets the policy OR the recruiter assigns this status when the decision is made to hire an applicant after the Background Check Result Details Form indicates that the applicant does not meet the policy
Yes – Background Check Result Details Form
1. Auto-Email sent to the hiring manager
1. Final Offer2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
BGC Does Not Meet Policy
M The recruiter assigns this status when the Background Check Result Details Form indicates that the applicant does not meet the policy
Yes – Background Check Result Details Form
1. Auto-Email sent to the hiring manager
None
Conditional Offer(i.e., Verbal Offer)
M Use this status to denote the conditional offer step for staff/students
Yes – Offer Form Staff/Students
1. Smart Approval process initiates after Offer Form is created
1. Conditional Offer Approved2. Declined-Conditional Offer Student/OHR/Provost3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled
Conditional Offer Accepted
M Use this status when an applicant accepts the conditional offer
No 1. Personal Data Requested2. Fingerprints Required3. BGC Required4. BGC Not Required5. Decline-Offer Withdrawn6. Declined-Candidate Withdrew via Manager7. Declined-Position Cancelled
HR Statuses
HR Status
Name
Manual (M), Automatic (A),
or Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
Conditional Offer Approved
A Kenexa BrassRing automatically assigns this status when a conditional offer has been approved
No 1. Conditional Offer Accepted2. Declined-Conditional Offer3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled
Conditional Offer for Graduates
M Use this status for conditional offers to graduates
Yes – Offer Form Graduates
1. Conditional Offer Accepted2. Declined-Position Cancelled
Declined-3rd Interview
M Use this status when an applicant does not pass the third interview
Yes – Interview 3 Evaluation Form AND Disposition Form
1. Complete the disposition form2. Send manual email to the applicant
None
Declined-1st Interview
M Use this status when an applicant does not pass the first interview
Yes – Interview 1 Evaluation Form AND Disposition Form
1. Complete the disposition form2. Send manual email to the applicant
None
Declined-2nd Interview
M Use this status when an applicant does not pass the second interview
Yes – Interview 2 Evaluation Form AND Disposition Form
1. Complete the disposition form2. Send manual email to the applicant
None
Declined-Alternate 1st Interview
M Use this status if you have decided not to interview the applicant
Yes – Disposition Form
1. Complete the disposition form2. Send manual email to applicant
None
Declined-Assessment
M Use this status when an applicant has not passed the required assessment
Yes – Disposition Form
1. Complete the disposition form2. Send manual Email to the applicant
None
Declined-BGC Does Not Meet Policy
M The recruiter assigns this status when an applicant does not meet the policy
Yes – Background Check Result Details Form
1. Auto-Email sent to hiring manager2. Manual email sent to applicant
None
HR Statuses
HR Status
Name
Manual (M), Automatic (A),
or Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
Declined-Candidate Withdrew via Gateway
A Kenexa BrassRing automatically assigns this status when an applicant withdraws from an applied position via the Gateway
No 1. Auto-Email sent to applicant
None
Declined-Candidate Withdrew via Manager
M Use this status when a candidate is no longer interested in pursuing the position
Yes – Disposition Form
1. Complete the disposition form2. Auto-Email sent to candidate
None
Declined-Conditional Offer
M Use this status when an applicant has rejected the conditional offer and a revision will not be submitted
Yes – Disposition Form
1. Auto-Email to applicant
None
Declined-Conditional Offer Student/OHR/Provost
M Use this status when a conditional offer has been rejected per the Smart Approval process and a revision will not be submitted
Yes – Disposition Form
1. Complete the disposition form
None
Declined-Desired Quals Not Met
M Use this status when an applicant does not meet the desired qualifications based on a review of the resume
Yes – Disposition Form
1. Complete the disposition form2. Auto-Email sent to applicant
None
Declined-Final Offer
A Kenexa BrassRing automatically assigns this status when the applicant does not accept the final offer in the candidate portal
Yes – Disposition Form
1. Auto-Email to the applicant
None
HR Statuses
HR Status
Name
Manual (M), Automatic (A),
or Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
Declined-Ineligible for Rehire
A Kenexa BrassRing automatically assigns this status when a rehire eligibility form exists
Yes – Rehire Eligibility Form
1. Recruiting team completes the disposition form (Waivers only)2. Auto-Email to the recruiter3. Manual Email to the applicant
None
Declined-Min Quals Not Met
B Kenexa BrassRing automatically assigns this status when an applicant does not meet the minimum qualifications based on the scores from the Talent Gateway questions OR use this status when an applicant does not meet the minimum qualifications based on a review of the resume and/or Talent Gateway responses
No 1. Complete the disposition form2. Auto-Email sent to applicant
None
Declined-Offer Withdrawn
M Use this status to withdraw an offer (available after Conditional Offer, but before Final Offer Accepted)
No 1. Send manual email to the candidate
None
Declined-PeopleSoft Validations
M Use this status when an applicant does not pass the PeopleSoft validations, and you have decided not to correct
Yes – PeopleSoft Validations Form AND Disposition Form
1. Complete the disposition form2. Send manual email to the applicant
None
Declined-Position Cancelled
M Use this status when the position has been cancelled
No 1. Complete the disposition form2. Auto-Email sent to the applicant
None
HR Statuses
HR Status
Name
Manual (M), Automatic (A), or
Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
Declined-Reference Check
M Use this status when an applicant does not pass the reference check
Yes – Reference Check Results Form AND Disposition Form
1. Complete the disposition form2. Send manual email to the applicant
None
Declined-Resume Review
M Use this status when an applicant fails to complete the requested Reference Check Form OR use this status when an applicant meets the minimum/desired qualifications, but is an unsuitable applicant based on a review of the resume
Yes – Disposition Form
1. Complete the disposition form2. Auto-Email sent to applicant
None
Final Offer M Use this status when the final offer is extended to the applicant after the final offer packet is sent to the candidate
No 1. Final Offer Accepted2. Declined-Final Offer3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled
Final Offer Accepted
A Kenexa BrassRing automatically assigns this status when the applicant accepts the final offer in the candidate portal
No 1. Auto-Email sent to the hiring manager
1. Declined-Offer Withdrawn2. I9 Required3. I9 Not Required4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled
Fingerprints Initiated
M The recruiter assigns this status to denote the initiation of the fingerprinting process
No 1. Auto-Email to the hiring manager2. Manual email sent to the applicant with fingerprint instructions
1. BGC Initiated2. Final Offer3. Declined-Offer Withdrawn4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled
HR Statuses
HR Status
Name
Manual (M), Automatic (A), or
Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
Fingerprints Required
A Kenexa BrassRing automatically assigns this status after the applicant’s Personal Data Form has been completed, and the Fingerprints requirement checkbox on the requisition is checked
Yes – Personal Data Form
1. Auto-Email sent to the recruiter
1. Fingerprints Initiated2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
Hired A Use this status after the PeopleSoft record setup and EmplID generation, and the New Hire Form has been updated
Yes – New Hire Form 1. Auto-Email sent to the hiring manager
None
I9 Not Required A Kenexa BrassRing automatically assigns this status when the applicant is a student who has been hired into an additional job or a replacement for a current job, or an internal applicant
No 1. Ready to Hire2. Declined-Position Cancelled
I9 Required A Kenexa BrassRing automatically assigns this status when the applicant is a student who is not currently employed with ASU, a past ASU employee, or an external applicant
No 1. Ready to Hire2. Declined-Position Cancelled
HR Statuses
HR Status
Name
Manual (M), Automatic (A), or
Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
Initiate Assessment M Use this status when an assessment is required (Police Department Use Only)
No 1. Candidate can withdraw 1. Declined-Assessment2. Assessment Successful3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
Min/Desired Quals Met
M Use this status when an applicant meets the minimum/desired qualifications for the position
No 1. Candidate can withdraw 1. Declined-Resume Review2. Initiate Assessment-DPS Only3. Alternate 1st Interview4. Primary 1st Interview5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled
PeopleSoft Validations
M Use this status to denote the PeopleSoft validations step. This will trigger a data export to PeopleSoft. A pop-up message should appear with the results.
Yes – Personal Data Form
1. Candidate can withdraw 1. PeopleSoft Validations Passed2. PeopleSoft Validations Failed3. Declined-PeopleSoft Validations4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled
PeopleSoft Validations Check
M Use this status to denote the PeopleSoft Validations Check step
No 1. PeopleSoft Validations Required2. PeopleSoft Validations Not Required
PeopleSoft Validations Not Required
A Kenexa BrassRing automatically assigns this status for external applicants or past employees
No 1. Conditional Offer2. Conditional Offer for Graduates3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
PeopleSoft Validations Failed
A Kenexa BrassRing automatically assigns this status when an applicant has not passed the PeopleSoft validations
Yes-PeopleSoft Validations Form
1. Auto-Email sent to the hiring manager
1. PeopleSoft Validations2. Declined-PeopleSoft Validations3. Declined-Candidate Withdrew via Manager
PeopleSoft Validations Passed
A Kenexa BrassRing automatically assigns this status when an applicant has successfully passed the PeopleSoft validations
No 1. Auto-Email sent to the hiring manager2. Candidate can withdraw
1. Conditional Offer2. Conditional Offer for Graduates3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
HR Statuses
HR Status
Name
Manual (M), Automatic (A), or
Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
PeopleSoft Validations Required
A Kenexa BrassRing automatically assigns this status for internal applicants
No 1. PeopleSoft Validations2. Declined-Candidate Withdrew via Manager3. Declined-Position Cancelled
Personal Data Requested
A Kenexa BrassRing automatically assigns this status after an external applicant or past employee accepts the conditional offer
No 1. Auto-Email sent to applicant with the Personal Data Form2. Auto-Email sent to hiring manager when applicant completes the Personal Data Form
1. Fingerprints Required2. BGC Required3. BGC Not Required4. Declined-Offer Withdrawn5. Declined-Candidate Withdrew via Manager6. Declined-Position Cancelled
Primary 1st Interview
M Use this status when you have decided to interview an applicant
No 1. Candidate can withdraw 1. 1st Interview Successful 2. Declined-1st Interview 3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
Ready to Hire M Use this status to denote that the applicant is ready for hire. A pop-up message should appear with the results.
Yes – New Hire Form
1. Hired2. Declined-Offer Withdrawn3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
Reference Check M Use this status after you have made your final applicant selections to denote the reference check step
No 1. Reference Check Successful2. Declined-Reference Check3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
Reference Check Successful
M Use this status when an applicant successfully passes the reference check
Yes – Reference Check Results Form
1. PeopleSoft Validations Check2. Additional Hire-Copy to Waiver3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
HR Statuses
HR Status
Name
Manual (M), Automatic (A), or
Both (B)
When to UseStatus
Form Must Be Completed Prior to
Status ChangeResults Resulting HR Status Choices
References Requested
M Use this status when an applicant has not provided references
No 1. Auto-Email sent to applicant with Reference Check Form2. Candidate can withdraw
1. Declined-Resume Review2. Declined-Desired Quals Not Met3. Min/Desired Quals Met4. Declined-Candidate Withdrew via Manager5. Declined-Position Cancelled
Waived Application Submitted
M Use this status after an applicant profile is filed to a requisition folder for a waived position
No 1. PeopleSoft Validations Check2. Declined-Ineligible for Rehire3. Declined-Candidate Withdrew via Manager4. Declined-Position Cancelled
HR Statuses
HR Status: BGC Does Not Meet Policy (Hiring Manager)
HR Status: BGC Initiated
HR Status: BGC Meets Policy (Hiring Manager)
HR Status: BGC Not Required
HR Status: BGC Required
HR Status: Candidate Withdrew
HR Status: Declined-Assessment
HR Status: Declined-Interview
HR Status: Declined-PeopleSoft Validations
HR Status: Declined-References
HR Status: Declined-Resume Review
HR Status: Final Offer Accepted (Candidate)
HR Status: Final Offer Declined (Candidate)
HR Status: Fingerprint - Instructions
HR Status: Fingerprint Check Completed-Failed
HR Status: Fingerprint Check Completed-Passed
HR Status: Fingerprint Check Initiated
HR Status: Fingerprints Required
HR Status: Ineligible for Rehire (Candidate)
HR Status: Ineligible for Rehire (Recruiter)
HR Status: Min/Desired Qualifications Not Met
HR Status: Offer Declined
HR Status: Offer Letter
HR Status: Offer Withdrawn
HR Status: PeopleSoft Validations Returned-Failed
HR Status: PeopleSoft Validations Returned-Passed
HR Status: Personal Data Form Completed
HR Status: Personal Data Requested
HR Status: Position Cancelled
HR Status: References Requested
HR Status: References Submitted
HR Status: No Response to Offer
HR Status: EmplID Updated
HR Status: Req Open (Hiring Manager)
HR Status: Offer Accept Reminder
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