04/12/23

How To Run An Effective Meeting

Tom Fuszard

Communications consultant

Supreme Communications, LLC

04/12/23

“We’re holding a meeting at 3:00”

UGH!

04/12/23

Why are meetings so detested?

– Don’t have the time– They last too long– Mostly irrelevant for me– We have too many– Too much side talk

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Time Management Critical

Study of time management important.

Staff time = labor cost

Effect on bottom line

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Arithmetic of Time Management

– How to calculate the value– How improperly planned and

conducted meetings rob us of valuable time

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Day to day, throughout the year

8 hours, or 480 minutes a day 5 days, or 40 hours a week 50 work weeks, or 250 days Gives us 2000 working hours, max.

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Some examples of wasted time

Chat about TV program for 4 minutes/day =

960 minutes or 2 days lost

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Common gripes about meetings

There are too many They last too long Nobody listens to me;

no participation I’ve heard all that before Too much side talk Incomprehensible visuals Others

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Another example

Company staff meeting –

1 hour each week =

50 hours each year

PER PERSON

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We’re talking about….

Time Money Effectiveness, Efficiency Choices

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Purpose of your meeting

To find agreement To explain something To report on an activity, trip,

plan, project To demonstrate a product

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Who should be invited?

Only those who need to know, can contribute, or can act upon material

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Preparations

Time conflicts Site Equipment and materials

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Conducting your meeting

Stick to agenda Watch the clock Maintain order, decorum Rule the Q & A session Arrange for any follow up End it fearlessly

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For more information andto stay in touch

Tom Fuszard

Supreme Communications, LLC

New Berlin, Wis.

http://TomFuszard.com

Tom@TomFuszard.com