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Configure Outlook.com (Hotmail), Gmail, Yahoo or AOL

DoyouhaveamailaccountatOutlook.com(Hotmail),Gmail,Yahoo!orAOL?ThisguidecontainsthesettingsandinstructionshowtoconfigureOutlookwiththoseemailproviders.

Outlook.com(Hotmail)OutlookHotmailConnectorExchangeActiveSync(EAS)IMAPPOP3

GmailIMAPPOP3

Yahoo!IMAPPOP3

AOLIMAPPOP3

Account setting dialogs

Mostoftheinformationcanbesetinthemain“AddNewE-mailAccount”dialogbutforeitheraccountyou’llalsoneedtomodifymoreadvancedsettingsbypressingthe“MoreSettings…”button.

Thesettingsbelowaresortedbythedialogsthatyouneedtoaccess.Ifyouarehavingproblemsfindingoutwheretoputinwhichinformation,lookatthenumbersinfrontofthesettingsandyoucanfindthembackinthescreenshotssectionatthebottomofthisdocument.

Outlook.com (Hotmail)

WhenusingOutlook2003,Outlook2007orOutlook2010,Outlook.com(Hotmail)offersaccessviaspecialOutlookHotmailConnectorsoftware,whichprovidesatwo-waysyncformail,calendarandcontacts.

WhenyouseOutlook2013,youcanconnecttoyourOutlook.com(Hotmail)accountviaExchangeActiveSync(EAS)tosyncyourmail,calendar,contactsandtasks.

Inadditiontotheabove,Outlook.comalsooffersaccessviaIMAPandPOP3forpaidaccountsandfreeaccountsinmostcountries.

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Outlook.com (Hotmail): Outlook ConnectorTheseinstructionsareonlyforOutlook2003,Outlook2007andOutlook2010.IfyouareusingOutlook2013,usethesettingsfromtheExchangeActiveSyncsection.

DownloadandinstalltheOutlookConnectorfromthelocationbelow;Download:OutlookHotmailConnector32-bitDownload:OutlookHotmailConnector64-bitNote:Youwillonlyneedtoinstallthe64-bitversionwhenyouareusingthe64-bitversionofOutlook2010.

StartOutlook.Ifyouarenotautomaticallypromptedtoaddanewaccountchoose;

Outlook2003andOutlook2007Tools->AccountSettings…OutlookConnector->AddaNewAccount…Outlook2010File->Info->AddAccount->Manuallyconfigureserversettingsoradditionalservertypes->Other->MicrosoftOutlookHotmailConnector

Inthedialog(screenshot)thatpops-upyou’llhavetoprovideyour:

1 Name: Thedisplaynameyou’dlikeotherstosee.

2 E-mailaddress: YourmainaddressoftheMicrosoftAccountinfull(yourname@hotmail.com,yourname@live.comoryourname@outlook.com)

3 Password: YourMicrosoftAccountpassword

Advanced(optional)

4 Accountname Thedisplaynameforyouraccount.Thisnameisusedinyourfolderlist,inyouraccountsettingsandwhenselectingyoursendingaccountwhencomposingamessage.

5 ReplyE-mail Youcanspecifyanalternativeaddressheretowhichreplieswillbesentwhenpeoplereplytoyourmessages.

Outlook.com (Hotmail): Exchange ActiveSync (EAS)AddNewE-mailAccountdialog

1 YourName: Thedisplaynameyou’dlikeotherstosee.

2 E-mailAddress: YourmainaddressoftheMicrosoftAccountinfull(yourname@hotmail.com,yourname@live.comoryourname@outlook.com)

3 Mailserver: m.hotmail.comm.outlook.com

4 UserName: YourmainaddressoftheMicrosoftAccountinfull

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(yourname@hotmail.com,yourname@live.comoryourname@outlook.com)

5 Password: YourMicrosoftAccountpassword

Outlook.com (Hotmail): IMAPAddNewE-mailAccountdialog(screenshot)

1 YourName: Thedisplaynameyou’dlikeotherstosee.

2 E-mailAddress: YourmainaddressoftheMicrosoftAccountinfull(yourname@hotmail.com,yourname@live.comoryourname@outlook.com)

3 AccountType: IMAP

4 Incomingmailserver: imap-mail.outlook.com

5 Outgoingmailserver: smtp-mail.outlook.com

6 UserName: YourmainaddressoftheMicrosoftAccountinfull(yourname@hotmail.com,yourname@live.comoryourname@outlook.com)

7 Password: YourMicrosoftAccountpassword

8 Rememberpassword optional

9 RequirelogonusingSecurePasswordAuthentication(SPA)

disabled

MoreSettings:OutgoingServertab(screenshot)

10 Myoutgoingserver(SMTP)requiresauthentication:

enabled

11 Usesamesettingsasmyincomingmailserver:

enabled

MoreSettings:Advancedtab(screenshot)

12 Incomingserver(IMAP): 993

13 Usethefollowingtypeofencryptedconnection:

SSL

14 Outgoingserver(SMTP): 587(ifusingSSL:465)

15 Usethefollowingtypeofencryptedconnection:

TLS(ifnotavailable:SSL)

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Outlook.com (Hotmail): POP3AddNewE-mailAccountdialog(screenshot)

1 YourName: Thedisplaynameyou’dlikeotherstosee.

2 E-mailAddress: YourmainaddressoftheMicrosoftAccountinfull(yourname@hotmail.com,yourname@live.comoryourname@outlook.com)

3 AccountType: POP3

4 Incomingmailserver: pop3.live.com

5 Outgoingmailserver: smtp.live.com

6 UserName: YourmainaddressoftheMicrosoftAccountinfull(yourname@hotmail.com,yourname@live.comoryourname@outlook.com)

7 Password: YourMicrosoftAccountpassword

8 Rememberpassword optional

9 RequirelogonusingSecurePasswordAuthentication(SPA)

disabled

MoreSettings:OutgoingServertab(screenshot)

10 Myoutgoingserver(SMTP)requiresauthentication:

enabled

11 Usesamesettingsasmyincomingmailserver:

enabled

MoreSettings:Advancedtab(screenshot)

12 Incomingserver(POP3): 995

13 Thisserverrequiresanencryptedconnection(SSL):

enabled

14 Outgoingserver(SMTP): 587(forsomeitwillbeport25or995)

15 Usethefollowingtypeofencryptedconnection:

TLS(ifnotavailable:SSL)

16 Leaveacopyofmessagesontheserver optional

Gmail

GMailoffersaccessviaIMAPandPOP3butyoumustfirstenablethis.Todothis,logontoyourGmailaccountandpressSettingsatthetopofyourscreen.Inthenewpagethatloadclick“ForwardingandPOP/IMAP”.

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Gmail: IMAPAddNewE-mailAccountdialog(screenshot)

1 YourName: Thedisplaynameyou’dlikeotherstosee.

2 E-mailAddress: yourGmailaddressinfull(yourname@gmail.comoryourname@yourdomain.comwhenusingGmailApps)

3 AccountType: IMAP

4 Incomingmailserver: imap.gmail.com

5 Outgoingmailserver: smtp.gmail.com

6 UserName: yourGmailaddressinfull(yourname@gmail.comoryourname@yourdomain.comwhenusingGmailApps)

7 Password: YourGmailpassword

8 Rememberpassword optional

9 RequirelogonusingSecurePasswordAuthentication(SPA)

disabled

MoreSettings:OutgoingServertab(screenshot)

10 Myoutgoingserver(SMTP)requiresauthentication:

enabled

11 Usesamesettingsasmyincomingmailserver:

enabled

MoreSettings:Advancedtab(screenshot)

12 Incomingserver(IMAP): 993

13 Usethefollowingtypeofencryptedconnection:

SSL

14 Outgoingserver(SMTP): 465(SSL)or587(TLS)

15 Usethefollowingtypeofencryptedconnection:

SSLorTLS

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Tips!Don’tsetOutlooktosavethesentitemsintheSentItemsfolderoftheIMAPaccountoryou’llendupwithduplicates.WhenyousendviatheSMTPserverofGmail,thenyourSentItemsareautomaticallyplacedthere.IfyouarerestrictedtousinganotherSMTPserver(fromyourISPforexample),thenyouwouldstillneedtoconfigureyouraccounttosavetotheSentItemsfolder.

Additionally,don’tsubscribetotheAllMailfolderasthiswilldoubleyourpst-orost-filefromyourGmailaccountinsize.Formoreinformationandworkaroundssee:Gmailaccountsanddisproportionallylargepst-files.

Gmail: POP3AddNewE-mailAccountdialog(screenshot)

1 YourName: Thedisplaynameyou’dlikeotherstosee.

2 E-mailAddress: yourGmailaddressinfull(yourname@gmail.comoryourname@yourdomain.comwhenusingGoogleApps)

3 AccountType: POP3

4 Incomingmailserver: pop.gmail.com

5 Outgoingmailserver: smtp.gmail.com

6 UserName: yourGmailaddressinfull(yourname@gmail.comoryourname@yourdomain.comwhenusingGoogleApps)

7 Password: YourGmailpassword

8 Rememberpassword optional

9 RequirelogonusingSecurePasswordAuthentication(SPA)

disabled

MoreSettings:OutgoingServertab(screenshot)

10 Myoutgoingserver(SMTP)requiresauthentication:

enabled

11 Usesamesettingsasmyincomingmailserver:

enabled

MoreSettings:Advancedtab(screenshot)

12 Incomingserver(POP3): 995

13 Usethefollowingtypeofencrypted SSL

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connection:

14 Outgoingserver(SMTP): 465(SSL)or587(TLS)

15 Usethefollowingtypeofencryptedconnection:

SSLorTLS

16 Leaveacopyofmessagesontheserver disabled(Gmailholdsacopyalreadybydefault)

Yahoo!

Yahoo!offersPOP3accessbutonlyifyouhaveapaidsubscriptiontoYahoo!MailPlus.

Yahoo!: IMAPAddNewE-mailAccountdialog(screenshot)

1 YourName: Thedisplaynameyou’dlikeotherstosee.

2 E-mailAddress: yourYahoo!addressinfull(yourname@yahoo.com)

3 AccountType: IMAP

4 Incomingmailserver: imap.mail.yahoo.com

5 Outgoingmailserver: smtp.mail.yahoo.com

6 UserName: yourYahoo!addressinfull(yourname@yahoo.com)

7 Password: YourYahoo!password

8 Rememberpassword optional

9 RequirelogonusingSecurePasswordAuthentication(SPA)

disabled

MoreSettings:OutgoingServertab(screenshot)

10 Myoutgoingserver(SMTP)requiresauthentication:

enabled

11 Usesamesettingsasmyincomingmailserver:

enabled

MoreSettings:Advancedtab(screenshot)

12 Incomingserver(IMAP): 993

13 Usethefollowingtypeofencryptedconnection:

SSL

14 Outgoingserver(SMTP): 587or25(ifusingSSL:465)

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15 Usethefollowingtypeofencryptedconnection:

TLS(ifnotavailable:SSL)

Yahoo!: POP3AddNewE-mailAccountdialog(screenshot)

1 YourName: Thedisplaynameyou’dlikeotherstosee.

2 E-mailAddress: yourYahoo!addressinfull(yourname@yahoo.com)

3 AccountType: POP3

4 Incomingmailserver: pop.mail.yahoo.com

5 Outgoingmailserver: smtp.mail.yahoo.com

6 UserName: yourYahoo!addressinfull(yourname@yahoo.com)

7 Password: YourYahoo!password

8 Rememberpassword optional

9 RequirelogonusingSecurePasswordAuthentication(SPA)

disabled

MoreSettings:OutgoingServertab(screenshot)

10 Myoutgoingserver(SMTP)requiresauthentication:

enabled

11 Usesamesettingsasmyincomingmailserver:

enabled

MoreSettings:Advancedtab(screenshot)

12 Incomingserver(POP3): 995

13 Usethefollowingtypeofencryptedconnection:

SSL

14 Outgoingserver(SMTP): 587or25(ifusingSSL:465)

15 Usethefollowingtypeofencryptedconnection:

TLS(ifnotavailable:SSL)

16 Leaveacopyofmessagesontheserver optional

AOL

AOLoffersbothPOP3andIMAPaccess.ItmakesadifferencewhetheryouhaveanAOLaddressoranAIMaddress.

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AOL: IMAPAddNewE-mailAccountdialog(screenshot)

1 YourName: Thedisplaynameyou’dlikeotherstosee.

2 E-mailAddress: yourAOLorAIMaddressinfull(yourname@aol.comoryourname@aim.com)

3 AccountType: IMAP

4 Incomingmailserver: imap.aol.comorimap.aim.com

5 Outgoingmailserver: smtp.aol.comorsmtp.aim.com

6 UserName: yourAOLorAIMscreenname(sowithout@aol.comor@aim.combehindit)

7 Password: YourAOLorAIMpassword

8 Rememberpassword optional

9 RequirelogonusingSecurePasswordAuthentication(SPA)

disabled

MoreSettings:OutgoingServertab(screenshot)

10 Myoutgoingserver(SMTP)requiresauthentication:

enabled

11 Usesamesettingsasmyincomingmailserver:

enabled

MoreSettings:Advancedtab(screenshot)

12 Incomingserver(IMAP): 143

13 Usethefollowingtypeofencryptedconnection:

none

14 Outgoingserver(SMTP): 587

15 Usethefollowingtypeofencryptedconnection:

none

AOL: POP3AddNewE-mailAccountdialog(screenshot)

1 YourName: Thedisplaynameyou’dlikeotherstosee.

2 E-mailAddress: yourAOLorAIMaddressinfull(yourname@aol.comoryourname@aim.com)

3 AccountType: POP3

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4 Incomingmailserver: pop.aol.comorpop.aim.com

5 Outgoingmailserver: smtp.aol.comorsmtp.aim.com

6 UserName: yourAOLorAIMscreenname(sowithout@aol.comor@aim.combehindit)

7 Password: YourAOLorAIMpassword

8 Rememberpassword optional

9 RequirelogonusingSecurePasswordAuthentication(SPA)

disabled

MoreSettings:OutgoingServertab(screenshot)

10 Myoutgoingserver(SMTP)requiresauthentication:

enabled

11 Usesamesettingsasmyincomingmailserver:

enabled

MoreSettings:Advancedtab(screenshot)

12 Incomingserver(POP3): 110

13 Usethefollowingtypeofencryptedconnection:

none

14 Outgoingserver(SMTP): 587

15 Usethefollowingtypeofencryptedconnection:

none

16 Leaveacopyofmessagesontheserver optional

Screenshots

Belowyou’llfindscreenshotsoftheaccountconfigurationscreens.Thenumbersinthescreenshotscorrespondwiththenumbersinthetableswiththesettingsabove.

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Aftersettingthemainaccountsettings,presstheMoreSettings…button

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ConfigureAuthentication

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AdvancedIMAPsettings

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AdvancedPOP3settings

SinglescreenconfigurationfortheOutlookConnector

Lastmodified:September19,2013

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