How to Budget a TripUsing Google Spreadsheets
Cinader2013
Home
Student Goals
Student Goals :
As the student, you will use the PowerPoint to help you learn to budget your trip
You will need to make a Google Spreadsheet where you will keep your information. This needs to be shared with Madame ([email protected]) and with your partner.
Within the spreadsheet, you will learn to use tabs, to use equations
Home
Home Page
Basic HOW TO for Google
Spreadsheets
Access Drive
Name Spreadsheet
Share a Document
Create/Rename Sheet
Functions Intro
SUM function video
TRANSPOSE video
Format #/currency
Budget Option 2
Budget Option 1
Option 1 Summary
Itinerary Outline
Food Transportation
Lodging Tourist Costs
Total Budget
Don’t need the basics? Click here to decide how you want
to organize your spreadsheet: Option 1 or 2?
HomeStudent Goals
Option 2 Summary Day 1
Day 2 Day 3
Day 4 Total Budget
BasicsAccess Google Drive
Log in to your Google account
Click on Google Drive or just“Drive” at the top, black bar
Open a Google Spreadsheetby selecting the “CREATE”button on the top left of your screen; then select “Spreadsheet”
Home
Want help directly from Google to start a Spreadsheet? Click here.
BasicsGoogle Spreadsheet Introduction
Click here to rename your spread to the name of your region, plus your last name (and your partner’s)
Example title:“Bretagne.Cinader.Bildson”
Home
Want help directly from Google to start a Spreadsheet? Click here.
BasicsHow to Share a Google Document
On the top RIGHT corner, click the blue “Share” button
A screen will pop up labeled “Sharing settings”
Go to the bottom and “add people” by typing in their email addresses. Please ensure that you give them the proper ability to either EDIT or VIEW using the dropdown menu on the right
You may notify people via email and include a message. To notify me, ensure the box next to notify is selected, and please include the name of your region & your name(s) in the message area
Don’t forget to select “Share & save” and then the blue button “done” to finalize the process
HomeWant Google’s explanation instead? Click here.
BasicsCreating & Renaming Sheets
To create a sheet, simply move your mouse down to the very bottom LEFT of your window and click on the + button. An additional sheet will instantly show up next to the default “Sheet1” as seen here.
To rename a sheet, click on the down arrow next to the tab, and select “Rename…” from the dropdown box.
Home
BasicsUsing Spreadsheet Functions
Using Functions is easy! You select the spread you want to use a function in, and you start with the equal sign, plus whatever code word you need to do the trick you want done! Sounds confusing, but it isn’t. Example: =SUM(21+24)
By typing this in, the spreadsheet does the work for you and calculates the total of the two numbers in your cell.
How should you use functions? To total each Sheet on your document
To find a total number on your Final Budget Sheet
HomeGoogle Spreadsheets complete Function List
SUM
TRANSPOSE
BasicsFormatting Number/Currency
Home
On the main tab section of your spreadsheet document,select the Format tab
Then click on Number
And Choose “More Currencies”
You will have the option of EUROS, please use this for all cells that include monetary numbers, since your assignment is to use euros and not the dollar.
Decision Time!
You will need to decide how you are going to organize your budget. This is where your Google Spreadsheet comes into play.
Below there are two options. I highly suggest exploring and attempting both of the options.. You may end up using both of them, if you and your partner work differently; this is OK! You can then use the two as a system of “checks” to keep your budget balanced.
Note! Your overall budget is very important for this assignment. Don’t forget to be responsible with your money! You are not un-limited! 1 2
Home
Budget Option #1 You want to ensure that you know exactly how you are spending
your budget by separating out the categories. Your brain doesn’t like to mix up the budget with the itinerary.
If this is you, click the arrow button to go through each slide which separates out the budget into four categories. You will make six “pages” on your Google Spreadsheet.
1. Overall Itinerary2. Food3. Transportation4. Lodging5. Tourist Expenses6. Total Cost
1If this does not sound like you, you should explore Budget Option #2. Click the box below.
2
Home
BUDGET 1 - Itinerary
Day Time ActivitySun -- Arrive in Region
Mon 7-8am Eat breakfast, get ready
Mon 8-12pm Travel to site #1, visit site #1
Mon 12-2pm Eat lunch at _________ restaurant
• On your Google Spreadsheet, this replaces “Sheet1”. You should rename it “Itinerary”
• Label the columns as I have done so.• This is the place where you will keep your itinerary
organized, which will also keep your budget organized.• The events should be organized in chronological order.
HomeTrans Lodg TourFood Total
BUDGET 1 - Food
Day, Meal, Location AmountD1 (Sat), breakfast, hotel 0€ (included in hotel cost)
TOTAL : ____€
Home
How do I use a spreadsheet
function to make this box keep a running total?
How do I format this cell for EUROS?
Trans Lodg TourItiner Total
BUDGET 1 - Transportation
D#, From HERE to THERE, how AmountD1, Bus/metro to train station 5€ (2 tickets)
D1, Paris – Rennes, train 90€ (2 tickets, under 28)
TOTAL : ____€
Home
SUM function?
format for
EUROS?
Food Lodg TourItiner Total
BUDGET 1 - Lodging
Location, # of nights, Date(s) AmountParis Marriott Hotel, 1, Fri-Sat 0€ (boss will pay for 1 extra night)
TOTAL : ____€
Home
SUM function?
format for
EUROS?
Food Trans TourItiner Total
BUDGET 1 - Tourist
Souvenirs, Entrance Fees, etc. Amount?€
TOTAL : ____€
Note! You may not have anything in this spreadsheet.
Home
SUM function?
format for
EUROS?
Food Trans LodgItiner Total
BUDGET 1 – Total Budget
Each Category AmountFood ?€
Transportation ?€
Lodging ?€
Tourist Costs ?€
TOTAL : ____€
Food Trans LodgItiner Home
SUM function?
format for
EUROS?
How do I use the TRANSPOSE
function to copy the totals from these sheets?
Tour
Budget Option #2
Do you need to keep all of the events in order? Do you want to organize this trip day-by-day? Do you not care how you spend your money, so long as you stay within budget and get to do everything you want?
Then option #2 is right for you! It is separated out by day (4 pages, one for each day). Each day is then totaled on the final page so you can determine how much you are spending each day, not by category.
D1 If this does not sound like you, you should go back to Budget Option #1. Click the arrow. #1D2 D3
D4 $$
Home
BUDGET 2 – Day 1
Itinerary AmountBreakfast at hotel 0€ (included in hotel cost)
Metro to train station 5€ (2 tickets)
Train, Paris – Rennes 90€ (2 tickets, under 28)
Metro/Bus pack of 10 carnet 10€ (gives us 10 tickets)
Lunch, sandwiches from vendor ?? €
Site?? ?? €
Dinner?? ?? €
Lodging?? ?? €
TOTAL : ____€
2 3 4 $ Home
How do I use a spreadsheet
function to make this box keep a running total?
How do I format this cell for EUROS?
BUDGET 2 – Day 2
Itinerary AmountBreakfast ?? €
Transportation ?? €
Site ?? €
Lunch ?? €
Transportation ?? €
Site ?? €
Dinner ?? €
Lodging ?? €
TOTAL : ____€
1 3 4 $ Home
SUM function?
format for
EUROS?
BUDGET 2 – Day 3
Itinerary AmountBreakfast ?? €
Transportation ?? €
Site ?? €
Lunch ?? €
Transportation ?? €
Site ?? €
Dinner ?? €
Lodging ?? €
TOTAL : ____€
1 2 4 $ Home
SUM function?
format for
EUROS?
BUDGET 2 – Day 4
Itinerary AmountBreakfast ?? €
Transportation to airport ?? €
Flight Home 0€ (boss will pay for flight)
TOTAL : ____€
1 2 3 $ Home
SUM function?
format for
EUROS?
BUDGET 2 – Total Budget1 2 3 4
Each Day Overall AmountDay 1 - Sunday ??? €
Day 2 - Monday ??? €
Day 3 - Tuesday ??? €
Day 4 - Wednesday ??? €
TOTAL : ____€
Home
SUM function?
format for
EUROS?
How do I use the TRANSPOSE
function to copy the totals from these sheets?
Top Related