HESES and the HEFCE web facility
SROC
08 April 2009
Presented by Christine Daniel, Analytical Services Group, HEFCE
Outline of presentation
Part 1 – WP and TESS
• Widening participation (WP)/teaching enhancement and student success (TESS) allocations for 2009-10
Part 2 – HESA derived statistics
• The web facility• The derived statistics
exercise
Part 1
WP and Tess
What is WP funding for?
• Recognises the additional costs of recruiting and retaining students from disadvantaged or non-traditional backgrounds
• Institutional funding, not student support
How much funding is allocated?
• Total 2009-10 allocations: £143m, of which £2m set aside for July allocation
• Two streams of the WP allocation:
– Funding for widening access (£61m FT; £66m PT)
– Funding for disabled students (£13m)
Widening Access Allocation
• New UG entrants are assigned to census wards using postcode
• Wards assigned to quintiles according to:– FT UG under 21: young HE participation– PT and mature FT: average educational
achievement
• Students weighted according to quintile of their ward
• Institution average weight calculated for FT and PT students and used to calculate allocation
WA population
• FT or PT HEFCE-funded UK-domiciled undergraduate (including FD) entrants
• This information taken from HESES07 re-creation and only counts students eligible to be counted in Column 4 of the re-creation
• ELQs are not counted in population
Key HESA fields used in WA allocation
• POSTCODE
• QUALENT2
• COURSEAIM
WP for disabled students allocation
• Calculate proportion of students in receipt of Disabled Students’ Allowance (DSA)
• Proportions across sector ranked and split into quartiles
• Institution assigned to a quartile and then weighted according to this quartile
• Weight is used in calculating allocation
• Allocation is subject to a minimum value
Disabled students allocation population
• HEFCE-funded, independently funded or non-fundable UK-domiciled students who would be eligible to receive the DSA (if they were disabled)
• This information taken from HESES07 re-creation and only counts students eligible to be counted in Column 4 of the re-creation
Key HESA fields used in disabled students allocation
• DISALL = 4 indicates a student is in receipt of the DSA
What is TESS funding for?
• To support the enhancement of learning and teaching
• Improving retention of students who are at risk of not continuing their studies
• To contribute to the success of students
• Institutional funding, not student support
How much funding is allocated?
• Total 2009-10 allocations: £269m, of which £3m set aside for July allocation
• Three streams of the TESS allocation:– Improving retention (£171m FT; £54m PT)– Institutional learning and teaching strategies (£31m)– Research informed teaching (£10m)
FT Improving Retention allocation
• FT UG new entrants assigned to risk categories based on age and entry qualifications
• Students weighted according to their risk category
• Institution average weight calculated for FT students and used to calculate allocation
FT IR population
• FT and SWOUT HEFCE-fundable UK-domiciled undergraduate (including FD) entrants
• This information taken from HESES07 re-creation and only counts students eligible to be counted in Column 4 of the re-creation
• ELQs are not counted in population
Key HESA fields used in FT improving retention allocation
• QUALENT2
• The ‘qualifications on entry’ entity (we use QUALTYPE, QUALSBJ and QUALGRADE)
• UCASPERID and UCASAPPID
Timetable for 2009-10 WP/TESS allocations
• September 2008: 2007-08 HESA web facility released
• March 2009: initial 2009-10 WP/TESS allocation
• March 2009: 2007-08 HESA derived statistics exercise launched
• May 2009: deadline for receipt of amendments to 2007-08 HESA data for inclusion in July allocation
Timetable for 2009-10 WP/TESS allocations
• July 2009: revised 2009-10 WP/TESS allocations
• Summer 2009: 2008-09 HESA web facility released
• Winter 2009-10: 2008-09 HESA derived statistics exercise launched
Useful reading
How we fund WP
http://www.hefce.ac.uk/widen/fund/
How we fund TESS
http://www.hefce.ac.uk/learning/funding/support/
‘2007-08 statistics derived from HESA data: Guide to HEFCE web facility ’ (HEFCE 2008/30) - Annex E and Appendix 7
http://www.hefce.ac.uk/pubs/hefce/2008/08_30/
‘Funding higher education in England’ (HEFCE 2008/33)
http://www.hefce.ac.uk/pubs/hefce/2008/08_33/
Part 2
HESA derived statisticsHESA derived statistics
HESA derived statistics
• What are the derived statistics?• How will we use HESA data to monitor funding?• Timetable• What is the web facility?• What is the derived statistics exercise?
• How do I find out more?
What are the derived statistics?
• Monitor funding allocations
• Inform Widening Participation (WP) allocations
• Inform flexible study measure
• Research Degree Qualification Rates (RDQRs)
• Transparent Approach to Costing TRAC(T) student FTEs
• Data for audit purposes
• LLN student summaries
• Non-completion toolkit
How do we monitor teaching funding with HESA data?
• Generate HESES re-creation using HESA data
• Generate HESES re-creation based on cost centre sector norms for subjects
• Select institutions to explain differences between HESES and HESES re-creation
• HESES re-creation supersedes HESES for funding purposes
HESES re-creation output (1)
• Each HEI provided with:
– HESES re-creation tables 1a, 1b, 2, 3, 4 and 6
– HESES re-creation grant adjustment report, standard resource and assumed fees
– WP allocation report based on HESES re-creation assumed FTEs
HESES re-creation output (2)
• HESA-HESES comparison summary tables
• Equivalent HESES tables
• Individualised data for each HESA record
• Includes all derived fields used to re-create HESES
Teaching funding monitoring timetable
• December 2007 - HESES07 deadline
• October 2008 – Final deadline for 2007-08 HESA data
• November 2008 - HEFCE receive 2007-08 HESA data
• December 2008 - HESES08 deadline
• March 2009 – Selection notification (HESES07 and 2007-08 HESA)
• May 2009 - Deadline for initial response
• June 2009 – Deadline for amending 2007-08 HESA data (as part of this exercise)
• September 2009 – Interim grant adjustments (if exercise not complete)*
• October 2009 - Final deadline for 2008-09 HESA data
• November 2009 - HEFCE receive 2008-09 HESA data
* different for HESES re-creation based on cost centre sector norms
HESA derived statistics web facility (1)
• Available in summer each year
• Unlimited use/useable for entire year
• Submit HESA data to HEFCE extranet (secure)
• Obtain outputs listed earlier as aggregated Excel output and associated individualised file
HESA derived statistics web facility (2)
• Comprehensive guide on using web facility
• Full description of algorithms
• Trouble-shooting guidance
• Detail of ‘problems of fit’
• ‘Pseudo code’
• Support through ‘helpline’ and e-mail
Flexible study measure - background
• Often referred to as ‘partial completion’
• ‘Review of the teaching funding method: Second consultation on changes to the method’ HEFCE 2007/02
• HEIs confidence to allow students to change their pace of study
What are ‘partial completions’?
• Completed activity is less than student’s initial study intentions for the year
• Completed modules only
• HESES definitions for ‘completed module’
Overview of methodology
• 2007-08 and 2006-07 HESA data
• Calculate flexible study measure weighting
• Based on standard resource and assumed fees for partially completing students
• Applied to contract range
• Migration funding (initially)
Further detail of methodology (1)
• HESES07 re-creation
• Plus students in HESES population that did not generate a countable year in HESES07
• Identify partial completions and assign funding characteristics (price group, fee level etc.)
• Calculate standard resource for partial completions (modules completed)
Further detail of methodology (2)
• Calculate assumed resource for partial completions (modules attempted)
• Calculate weighting to reflect where HEIs would move relative to the tolerance band if ‘partial completions’ had been included in the teaching funding model for 2007-08
What are ‘partial completions’?
• HESES population (HESEXCL=0, 512 etc.)
• Non-completions (HESCOMP=3)• Completed modules (MODOUT = 1, 2)• Module ‘countable’ in HESES07
(MODSTAT = 1, 2, 4)• Student’s completed ‘module FTE’ >
0.167 (normally 20 credits)
And attempted modules?
• Non-completed modules (MODOUT = 1, 2, 4, 6, 7)
• Attempted modules ‘countable’ in HESES07 (MODSTAT = 1, 2, 4, 5)
Further information about the flexible study measure
• Forthcoming 2007-08 HESA derived statistics publication
• 2009-10 Grant letter: technical guidance, paragraphs 174-188
Web facility demo
HESA-HESES exercise
• HESA-HESES07 comparison – twelfth year HESA used to monitor funding
• HESES re-created for all HEIs
• All HEIs are tested against the ‘selection criteria’
• Similar exercise is conducted for FE Colleges using ILR data
HESA-HESES – response criteria
• HESA-HESES06
– £500,000 difference in contract range holdback
– £500,000 net difference in funding conditional upon delivery of growth
– £100,000 medical and dental contract FTE
– WP criterion (based on HESES06 re-creation FTEs)
– Model 2 LLN criterion
• HESA-HESES07
– ?
– Table 7 criterion
HESA-HESES – no response required
No response required
– does not mean that HESA and HESES data are consistent
– discrepancies may impact WP funding allocations
– does not exempt HEI from subsequent data
audit/ retrospective funding adjustments
HESA-HESES – response required (1)
• Submit Action and Implementation Plan
• Action Plan to remove discrepancies between HESA-HESES
• Implementation Plan to ensure that similar errors do not recur in the future
HESA-HESES – response required (2)
• Action Plan should address all of the following (where relevant):
– Errors in HESES
– Errors in HESA
– Problems of fit with the HEFCE algorithms
Errors in HESES
• HESES re-creation will only be ‘signed-off’ once we are
satisfied that it ‘reasonably represents the outturn
position for the year’
• HESES re-creation will supersede HESES
• Retrospective adjustment to funding will be made
Errors in HESA
• Corrections to HESA data
• Administrative fee will be charged by HESA (20% of annual subscription)
• Revised HESA compared to HESES to ensure
discrepancies are fully explained
Problems of fit with HEFCE algorithms (1)
Known algorithmic approximations:
– INSTAPP
– Part-time FTE (some non-standard years)
– Assignments to price groups (as above)
Problems of fit with HEFCE algorithms (2)
• Unlikely to be sole cause for discrepancies
• Evidence may be requested (e.g. HE prospectus)
• Provide necessary data to correct assumptions and reconcile the two data sources
Who to contact and useful reading
Contact: Ewa Wawrzynska at [email protected] or
[email protected] 931 7353
Further reading:
HEFCE 2008/07 on 2006-07 reconciliation
HEFCE 2008/30 on 2007-08 web facility
HEFCE 2009/?? on 2007-08 reconciliation
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