GRANT GRANT MANAGEMENTMANAGEMENT
Presented by:Presented by:Suzanne Alstadt - Office of Research and Suzanne Alstadt - Office of Research and
Sponsored ProgramsSponsored ProgramsMo Valentine - Grants AccountingMo Valentine - Grants Accounting
Caroline Miller Robinson – INBRE AdministratorCaroline Miller Robinson – INBRE Administrator
Training ObjectivesTraining Objectives
• Present an overview of the INBRE Present an overview of the INBRE ProgramProgram
• Present a broad overview of the grant Present a broad overview of the grant administration processadministration process
• Outline general responsibilities for all Outline general responsibilities for all parties involved with grant administrationparties involved with grant administration
• Provide contact and training information Provide contact and training information to further your professional developmentto further your professional development
NIH NCRR - IDeA ProgramNIH NCRR - IDeA Program
PurposePurpose: to expand biomedical : to expand biomedical research infrastructure in research infrastructure in
ArkansasArkansas
Arkansas INBRE IDeA Network of Biomedical
Research Excellence
1/2 of the NIH Budget Concentrated 1/2 of the NIH Budget Concentrated in 6 Statesin 6 States
NIH Total 2003 Budget - $21,600,973NIH Total 2003 Budget - $21,600,973NIH Fiscal Year 2003 Dollars
CaliforniaCalifornia 3,385,642,0003,385,642,000
MassachusettsMassachusetts 2,207,984,0002,207,984,000
New YorkNew York 1,886,172,0001,886,172,000
PennsylvaniaPennsylvania 1,347,527,0001,347,527,000
MarylandMaryland 1,297,551,0001,297,551,000
TexasTexas 1,215,017,0001,215,017,000
11,339,893,0011,339,893,0000
52.50 %52.50 %
IDeA StatesIDeA States 1,457,775,0001,457,775,000 0.70 %0.70 %
ArkansasArkansas 51,303,00051,303,000 0.24 %0.24 %
Institutional Development Award Institutional Development Award ProgramProgram
• supported by the supported by the NCRR Division of Research NCRR Division of Research InfrastructureInfrastructure – to develop the nation’s capacity – to develop the nation’s capacity for biomedical research by providing support for for biomedical research by providing support for the development of research infrastructurethe development of research infrastructure
• 23 states and Puerto Rico
• Authorized in NIH Revitalization Act of 1993
• Congressional intent to enhance geographical distribution of research funds and increase research capacity
Admin. Core
Mentoring
Core
Bioinf. Core
Biotech Core
PI PC
ASU
Hendrix
OBU
UCA
JBU
Lead InstitutionsUAF
UALRUAMS
$1.25 M$1.25 M
Outreach Core
$0.25 M
$2.5 M Total Annual Direct Cost
$1.00 M
Lyon
UAPB
Arkansas INBREArkansas INBRE5-Year5-Year ProgramProgram - $16.3 million$16.3 million
In response to RFA RR-04-006, awarded May 19, 2005
Figure 3 - Organizational Structure
External Advisory CommitteeBarbara Beltz, Wellesley College James Hardin, St Louis University
I. Saira Mian, Lawrence Berkeley LaboratoryDaniel Satterlee, Louisiana State University
Steering CommitteeLawrence Cornett, UAMS, Chair
Helen Beneš, UAMS Donald Bobbitt, UAF
Roger Buchanan, ASU Mary Good, UALR
Thomas Kieber-Emmons, UAMSRoger Koeppe, UAF
Steve Jennings, UALRBrian Greuel, JBUJoe Jeffers, OBUClifton Orr, UAPB
John Peek, Lyon CollegeRichard Rolleigh, Hendrix College
Ronald Toll, UCA
Lead InstitutionsUniversity of Arkansas for Medical Sciences
University of Arkansas, FayettevilleUniversity of Arkansas at Little Rock
Lyon CollegeBarry Gehm
Robert Gregerson
OBUTimothy HayesLori Hensley
UCABarbara ClancySteven Foley
ASURoger BuchananMalathi Srivatsan
Hendrix CollegeP. Bandyopadhyay
Richard Murray
UAPBPatricia MarksAntonie Rice
JBUBrian Greuel
Robert Sadoski
Lawrence CornettPrincipal Investigator
Helen BenešProgram Coordinator
Administrative CoreLawrence Cornett, Director
Helen Beneš, Program CoordinatorCaroline Miller-Robinson, Program Manager
Science Research Core
Genomics, Proteomics & Digital MicroscopyRoger Koeppe, Director
Outreach CoreDonald Bobbitt, Director
Bioinformatics CoreMary L. Good, Director
Thomas Kieber-Emmons, Co-Director ResearchSteven Jennings, Co-Director Education
Mentoring CoreHelen Beneš, Director
Mentoring Advisory CommitteeHelen Beneš, UAMS, Chair
Tom Goodwin, HendrixRobert Shmookler-Reis, UAMS
Rose McConnell, UAMontGwen Childs, UAMS
Dennis Baeyens, UALR Science Foci LeadersRobert Skinner, UAMS
Robert McGehee, UAMS Paul Drew, UAMS
Life Cycle of a GrantLife Cycle of a Grant
• Three Stages of Grants Management:Three Stages of Grants Management:Proposal DevelopmentProposal Development
Pre-AwardPre-Award
Post-AwardPost-Award
• Three Areas of Responsibility:Three Areas of Responsibility:Office of Research and Sponsored Office of Research and Sponsored
Programs (ORSP)Programs (ORSP)
Grants Accounting (GA)Grants Accounting (GA)
DepartmentDepartment
Restricted FundsRestricted Funds
• GrantsGrants• ContractsContracts• Consortium AgreementsConsortium Agreements• Funding for a specific purposeFunding for a specific purpose• Funding with required financial reportingFunding with required financial reporting• NotNot gifts, donations, or purchased gifts, donations, or purchased
servicesservices
Pre-Award ProcessPre-Award Process
The Office of Research and Sponsored The Office of Research and Sponsored Programs (ORSP) is the University unit Programs (ORSP) is the University unit responsible for the review of all grant and responsible for the review of all grant and contract proposals.contract proposals.
Any award resulting from a proposal is Any award resulting from a proposal is made to the made to the institutioninstitution, which is the , which is the grantee or the contractor.grantee or the contractor.
Pre-Award CompliancePre-Award Compliance
• Compliance letters. Humans, Compliance letters. Humans, Animals, rDNA, Biosafety, Radiation Animals, rDNA, Biosafety, Radiation Safety, etc. to ensure the safety and Safety, etc. to ensure the safety and well being of subjects and personnel well being of subjects and personnel involved in the researchinvolved in the research
• Training and CertificationTraining and Certification• Other SupportOther Support• Time and EffortTime and Effort• Cost ShareCost Share
Post Award NIH ApprovalPost Award NIH Approval
• Change in Scope of workChange in Scope of work• Pre-award costs (more than 90 days prior Pre-award costs (more than 90 days prior
to the effective date of a new or to the effective date of a new or competing continuation award)competing continuation award)
• Change in key personnelChange in key personnel• Change in grantee organizationChange in grantee organization• Change in grantee organizational statusChange in grantee organizational status• Closely related workClosely related work• Need for additional fundingNeed for additional funding
Post Award NIH ApprovalPost Award NIH Approval
• Addition of a foreign component under a grant Addition of a foreign component under a grant to a domestic organizationto a domestic organization
• Changes to award terms and conditions or Changes to award terms and conditions or undertaking any activities disapproved or undertaking any activities disapproved or restricted as a term of awardrestricted as a term of award
• Extension of final budget period of a project Extension of final budget period of a project periodperiod
• Transferring performance of substantive Transferring performance of substantive programmatic work to a third party (by programmatic work to a third party (by consortium agreement, contract, or other consortium agreement, contract, or other means)means)
Glossary of TermsGlossary of Terms
• There is a presumed level of There is a presumed level of knowledge when an employee is knowledge when an employee is assigned to manage a grant.assigned to manage a grant.
• As with most professional As with most professional organizations, Grants Administrators organizations, Grants Administrators use their own language with use their own language with specialized terms.specialized terms.
H.O.1
Light ReadingLight Reading• OMB Circular A-21OMB Circular A-21, “Cost Principles for , “Cost Principles for
Educational Institutions”Educational Institutions”• OMB Circular A-110OMB Circular A-110, “Uniform Administrative , “Uniform Administrative
Requirements for Grants and Agreements Requirements for Grants and Agreements With Institutions of Higher Education, With Institutions of Higher Education, Hospitals, and Other Non-Profit OrganizationsHospitals, and Other Non-Profit Organizations
• OMB Circular A-133OMB Circular A-133, “Audits of States, Local , “Audits of States, Local Governments, and Non-Profit OrganizationsGovernments, and Non-Profit Organizations
• NIH Grants Policy Statement (Rev 12/03)NIH Grants Policy Statement (Rev 12/03)• A Guide to Managing Federal Grants for A Guide to Managing Federal Grants for
Colleges and UniversitiesColleges and Universities, NACUBO/NCURA, NACUBO/NCURA
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