Grace Supplier
Registration and
Qualification in Ariba
Prepared for potential future
suppliers.
2 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
Supplier Request Supplier Registration
▪ Collect detailed
information about a
supplier
▪ Allow suppliers to provide
additional updates about
their profile
Supplier Qualification
▪ Collect qualification
information from a
supplier
▪ Conduct qualification
approvals by category or
by region
▪ Collect necessary
internal assessment
information to qualify a
supplier
▪ Collect necessary
supplier onboarding
information
Preferred Supplier
Status
▪ Conduct initial approvals
▪ Set-up preferred status
for the suppliers
▪ This process involves:
➢ Collecting upfront
information about a
supplier
SAP Ariba SLP Key Components
The Supplier Lifecycle Performance process involves the following
key components…
Supplier
Registration Process
4 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
Below is a sample of the email invitation a supplier receives. It is
an invitation to create an account in the Ariba Network (AN) and
register to be a Grace supplier.
The supplier will Click Here to sign up on the AN and answer the
registration questions.
SAP Ariba SLP Supplier Registration
Supplier
Registration
Supplier
Qualification
Preferred
Supplier StatusSupplier
Request
5 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
Once the supplier follows the link in the email the supplier is redirected to
the Ariba website. The supplier can click “Sign up” to create an Ariba
Network ID, or click “Log In” if they already have an existing account.
The supplier must choose either option to access the registration
questionnaire and submit their responses to Grace.
SAP Ariba SLP Supplier Registration
Supplier
Registration
Supplier
Qualification
Preferred
Supplier StatusSupplier
Request
6 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
SAP Ariba SLP Supplier Registration
Supplier
Registration
Supplier
Qualification
Preferred
Supplier StatusSupplier
Request
If the supplier chooses to Sign Up they will be directed to create
an Ariba account. Below is an example of the information required.
7 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
Grace Supplier Registration Questions
After an account has been created, or the supplier has signed
into their existing account, they will be directed to complete the
Registration Questionnaire. Below are the questions included.
8 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
After the supplier signs up and enters the required details on the
registration questionnaire, the supplier submits the registration. The
registration must then be approved by a Grace Approver. Below is the main
supplier dashboard where the status of the registration is shown.
SAP Ariba SLP Supplier Registration
Supplier
Registration
Supplier
Qualification
Preferred
Supplier StatusSupplier
Request
9 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
What does it mean when a supplier is Registered?
• When a supplier is registered on the Ariba Network and with Grace
• Participate in Sourcing Events via Ariba (RFP/RFQ, etc.)
• Interact and exchange contract drafts via Ariba
• Move forward with any qualification questions and surveys via Ariba
• Review Risk Assessments via Ariba
• When a supplier is only registered on the Ariba Network and Grace, we
cannot…
• Issue POs (no vendor ID is created)
• Receive invoices
Not every supplier will move past the registration process.
Supplier
Qualification
Process
11 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
Questionnaires are sent to the suppliers as part of the qualification process
via the Ariba Network. The goal of the qualification questionnaires can vary
depending on the type of supplier (examples below)
SAP Ariba SLP Supplier Qualification
Supplier
Registration
Supplier
Qualification
Preferred
Supplier StatusSupplier
Request
12 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
SAP Ariba SLP Supplier Qualification
The supplier will receive email notifications inviting them to complete
the designated questionnaires. For indirect suppliers this will include the
Supplier qualification questionnaire, and may also include an Indirect
Certification of Insurance, and a Supplier Code of Conduct.
In the above example of a Registered Supplier’s dashboard you will see there are two
questionnaires to be completed.
13 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
SAP Ariba SLP Supplier Qualification
After the supplier completes the requested questionnaire(s) there is an
internal approval workflow within Grace (example below).
14 W. R. Grace & Co. | ConfidentialCompany Overview | Month 00, 2019
SAP Ariba SLP Supplier Qualification
After the approvals are completed the supplier will receive an email
notification confirming they have been successfully qualified.
Once a vendor has been qualified as a Grace supplier they are able to:
• Receive and Confirm Purchase Orders from Grace
• Submit Shipping Notifications and Invoices for Grace purchase orders.
Grace may also designate a Qualified Supplier as a Preferred Supplier in the future. The below graphic
displays the Supplier Lifecycle within Ariba.
0601 02 03 04 05
Step OneSupplier Request
& ApprovalStep Two
Supplier
Registration &
Approval
Step FourInternal
Assessments &
Approval
Step ThreeSupplier
Qualification
Step FiveSet Preferred
Supplier Status Step SixDisqualification
Thank you.
-Grace Procurement Operations Team
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