COMM 3050GOTOWEBINAR
TUTORIAL
GoToMeeting / GoToWebinar Webinar and collaboration tool Create a trial account at
https://www1.gotomeeting.com/s/isr/2dc/g2w/try
Only one account is needed per team GoToWebinar is the product that will be
used for ICE presentations
GoToWebinar Roles Organizer
Account holderCreates the webinarReceives webinar invitationsStarts the webinarCan present / share screenCan record webinarHas audio controlsControls Q&AControls polls
PanelistShould be made the PresenterHas audio controls
GoToWebinar Roles
PresenterUser who is actively presenting
AttendeeListen-only modeCan ask questions via Questions panelCan answer polls
Create a Webinar
Login at http://www.gotomeeting.com Expand My Webinars from the menu on
the left Click Schedule a Webinar
Title & Description
Webinar Name must include “McIntire Student Webinar:” and a few words to describe the project
Description – includes a few sentences to describe the presentation
Date & Time
Enter the Date and Time of your webinar
Audio
Accept the default options for audio
Panelists Panelists are people that will share their
screen(s) Click Edit to add Panelist Enter your team name in the Name field Enter the email address of one team member
Click Save and Continue
Branding and Theme
Theme settings determine look of the webinar invitation and registration page
The Waiting Room is what attendees will see when they arrive online and until a presenter shares his/her screen
Theme
Add a logo Maximum 400 x 200
pixels100kb maximum
Choose a Theme Add an image
Maximum 200 x 200 pixels
100kb maximum
Theme Select Preview Theme at the bottom of
the page
Waiting Room
Waiting Room
Add names for each person in team Insert images for each (optional)
Waiting Room
Preview the Waiting Room
Registration
Registration
Select Clear All to remove all questions except First Name, Last Name, and Email Address
Registration
As an option, questions specific to your project can be added to the registration page
Registration
Click Preview to view the registration page
Webinar Creation
Click to complete basic setup
Panelist invitation sent to Panelist(s) Attendee invitation sent to Organizer
Invitations
The invitation must be sent to Attendees Forward the message that is sent to the
Organizer Attendee must follow link in message to
pre-register for webinar
Invitations
Attendee Registration
Creating Polls
Create polls by logging into the GoToWebinar website
Select Polls from the Change Session Settings list
Creating Polls
Determine the Question Type
Enter the Question
Enter Answer options
Click Create
Setting Email Notifications Notifications are sent to
registered attendees based on the intervals you choose
Edit notifications by logging into the GoToWebinar website
Navigate to My Webinars Select Email Notifications
from the Change Session Settings menu
Setting Email Notifications Confirmation Email – Message
that is sent to attendees after registration
Reminder EmailSelect 3 Hours beforeSelect 1 Day before
Follow-Up EmailDe-select this option
Obtaining the Webinar ID Click the View link to the right of the
Settings menu
Prior To Final Webinar Delivery
Email Suzy Peng at [email protected] with the following information: Block Number Group / Team Number Name of Webinar Name and Email of group contact if
necessary during webinar Webinar ID
Starting the Webinar When delivering the Webinar, all group
members should be in the same room There should be two computers online
The Organizer will be logged into GoToWebinar on one computer○ Ideally the Organizer’s laptop should be hard-wired
using the Ethernet connection in the roomThe Panelist will be logged into the other
The Organizer must use a Windows-based computer
The Organizer should remain muted
Organizer - Start the Webinar Start the webinar by logging in and
clicking the Start button
Panelists join the session using links in the email messages previously sent
Organizer - Webinar Start Attendees On Hold Attendees see the Waiting
Room information Organizer and Panelists can
talk or use Chat
Organizer Control Panel
Dashboard Audience View Attendee List Audio Polls Questions Chat
Organizer Settings
Click the Options Menu De-select the Attendees Can Raise
Hands option
Organizer Settings
Click the View menu Select Recording De-select Auto-Hide the
Control Panel
Attendee List
Shows Staff (Organizers and Panelists) and Attendee details
Right-click on any Attendee to send a message or change status
Audience View
A live snapshot of what the Attendees currently see
When another person is presenting, the Audience View will switch to the GoToWebinar Viewer
Dashboard
Displays statistics such as attendance, attentiveness, and number of questions for current webinar
Audio
Select to change Audio Mode Click Edit to turn off “On-
Hold Beeps”
Attendee View
Audio Mode Questions Panel
Attendee View
Viewer Panel Click Arrow to
expand Full-screen
button Attendees see
Waiting Room until presentation begins
Organizer - Make Panelist the Presenter
Click the Change Presenter button
Select the Panelist
Presenter
Have slideshow ready and running Exit all other running applications such
as web browsers and anything that would cause notifications or sounds
This is the only computer that should be unmuted in your room!
Presenter – Show Options The Presenter may
select from the options in the Show My menu
The default is to show the entire screen
Choose the Screen- CLEAN option
Presenter – Screen Shared
Organizer - Recording
Click the Start Recording button to begin recording
Recording is not automatic
Select from the View menu
Recording is saved locally Recording is not available
for Organizers using Mac OS X.
Organizer - Recording Access the
Recording Defaults by clicking Settings in the Recording panel or in File | Preferences
Organizer - Start Broadcast For Attendees to hear the
webinar presentation, the Organizer must first start the meeting
Presenter / Panelist should ensure that screen is shared
Click the Start Broadcast button which starts the audio portion of the Webinar
Organizer – During Webinar
Ask a Question - Attendee Attendees may ask
questions during the webinar by typing in the Question panel
Questions are sent to the Organizer
Question - Organizer
The Organizer receives the question in the Questions panel
Question - Organizer
When answering the question, the Organizer can send the response to the asker or to the entire audience
Question - Asker
The answer is displayed in the Questions panel
Polls – Organizer View
When one or more polls are created, the polls are available in the panel
Select a poll and click Launch to immediately display the poll to attendees
While displaying a poll, screen sharing is disabled
Polls – Attendee View
When the poll is launched, the attendee’s Viewer will display the poll
Polls – Organizer View
While the poll is open, the current results are displayed to the Organizer
Click Close to close the poll
Polls – Organizer View
To share the results of the poll, click Share
Polls – Attendee View
Recording Reminders Remember, only the organizer can record You must start it manually The organizer machine must be Windows! Keep the default GoToMeeting recording
setting Copy the recording to the student shared drive
for your BlockS:\Webinars\BlockX
Student VPN automatically Maps the S drivehttp://
www.comm.virginia.edu/aboutus/technology/downloads/Pages/index.aspx
Best Practices PRACTICE – Create another webinar to test Use at lest two computers
OrganizerPresenter – Have a clean desktopPossible third computer as Attendee
Enable microphone for only the presenter computer
Be sure to start Recording Consider bringing a set of headphones to allow
you to hear what the audience is hearing
Best Practices
Consider using an Intro Slide Start sharing your screen before
broadcasting audio Allows you to:
Provide a more customized experience for attendees
Instructions for Q and AMore graphic and photo options
Click the arrow to minimize the control panel
Type questions in this box.
Sample Instructions for Attendees
Select auto-hide options from the View menu
Click the arrow to minimize the control panel
Type questions in this box.
Select auto-hide options from the View menu
Block 1, Group 5Thomas JeffersonJames MadisonGeorge WashingtonJames Monroe
Exploring Industrial Waste Management in Peru
During the presentation, attendees will be in listen-only mode.
Please feel free to ask questions at any time using the Questions box. We will answer as many questions as possible at the end of the presentation
GoToWebinar Resources
45 Day Trial: https://www1.gotomeeting.com/s/isr/2dc/g2w/try
Quick Start: http://support.citrixonline.com/en_US/GoToWebinar/video/GTWV00003
User Guide: http://support.citrixonline.com/en_US/GoToWebinar/downloaddocument/GTWD00007 Support & Training: http://support.citrixonline.com/en_US/GoToWebinar
QUESTIONS
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