PittsburghCares.org and OrgSpring.org present
Google Drive for Nonprofits
Agenda• The main Google Drive features
• How nonprofits can use them to reduce cost and increase data security
• How to upload and share files with co-workers and outside partners
• How to collaborate on files in real-time
• How to edit files offline and sync instantly to your online drive
• How to use Google Drive documents in your website and on mobile devices
• Question and Answer Session
Google Drive for Nonprofits
Main Features• Free Storage (5gb)• Lightning Fast Search• Integrates with other Applications (gmail
attachments to drive)• Doesn’t require an internal network - just
internet access• Accessible via computer and mobile devices• More than 30 types of documents can be
viewed in 1 browser• Real-time document collaboration• File Revisions
www.OrgSpring.org - Free Websites for Nonprofits
Main FeaturesReduce Cost
Increase Security
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
Google Drive for Nonprofits
Reducing Storage Costs
Storage Type Cloud Based Hardware Cost Monthly Cost
Small Business Network
Do-it-yourself Setup
Google Drive
No $1,000 - $10,000 No
No $250 No
Yes $0 $5
www.OrgSpring.org - Free Websites for Nonprofits
Main Features
Reduce Cost
Increase Security
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
Google Drive for Nonprofits
SecurityAdmins can restrict doc creation on user accounts to one of 5 levels:
1. Private
2. People at Organization with link
3. Anyone at the Organization
4. Anyone with the link
5. Public on the web
Find it: Manage Domain >> Settings >> Drive and Docs >> Sharing Options
www.OrgSpring.org - Free Websites for Nonprofits
Main Features
Reduce Cost
Increase Security
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
Google Drive for Nonprofits
Uploading Files
1. Upload local files on Drive site
2. Download local version of Google Drive
3. Download Gmail attachments to Drive
application
4. Files are shared with you from other
Google Drive users
www.OrgSpring.org - Free Websites for Nonprofits
Main Features
Reduce Cost
Increase Security
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
Google Drive for Nonprofits
Sharing Files
1. From within Drive Application
• Direct Google Doc Shares
• Email & Social Media
• Publish on the Web
2. With links inside of email
3. Anywhere HTML can be posted
www.OrgSpring.org - Free Websites for Nonprofits
Main Features
Reduce Cost
Increase Security
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
Google Drive for Nonprofits
Collaborate
1. Edit in real-time with collaborators
2. Save multiple file versions
3. Restore previous versions instantly
4. Sync Edited Docs to Your Local Drive as New Documents or Revisions
www.OrgSpring.org - Free Websites for Nonprofits
Main Features
Reduce Cost
Increase Security
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
Google Drive for Nonprofits
Offline
1. Install Google Drive on Local Machine• Download to Mac or Google Cloud Connect PC
2. Enable and Allow in Drive Settings
3. Install from Chrome Web Store
4. Point browser to: https://docs.google.com/offline/
Google Docs & Spreadsheets editable in browser
All non-Google Docs (synced) editable in program
www.OrgSpring.org - Free Websites for Nonprofits
Main Features
Reduce Cost
Increase Security
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
Offline Viewing Mode
Google Drive for Nonprofits
Docs on the Web1. Can publish any Google Doc as a web page
1. On the web is public even if doc set to private
2. On the web is its own URL separate from the private doc
3. Viewers have access to URL version not private doc
2. Images on Drive can be shared on Google +
3. Download HTML and publish on your own server
www.OrgSpring.org - Free Websites for Nonprofits
Main Features
Reduce Cost
Increase Security
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
Google Drive for Nonprofits
Questions ?
www.OrgSpring.org - Free Websites for Nonprofits
Main Features
Reduce Cost
Increase Security
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
Google Drive for Nonprofits
www.OrgSpring.org - Free Websites for Nonprofits
PittsburghCares.orgAn organization dedicated to increasing community engagement through volunteerism and enhancing the impact of our regional service partners.
OrgSpring.orgProviding free custom websites to nonprofits, essent ia l technology services, tutorials, and support. Plans include ability to take donations online, manage events, and create online stores.
Google Drive for Nonprofits
www.OrgSpring.org - Free Websites for Nonprofits
OrgSpring.org - Nonprofit Network of Sites
Beta testing our new network at www.OrgSpring.org.
• More than 100 custom themes
• Dozens of plugins
• Publish and maintain a blog
• Social media integration
• Search engine optimization
• Accept donations online
• Crowdfund ala “kickstarter”
• Create, manage, and sell tickets to events
• Sell products and services inside e-commerce online stores
• and much more...
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