ApresentationbyEducationPlannerBC TranscriptServicesReferenceGroup–WorkingGroupfortheXMLHighSchoolTranscript
AndrewArmour .GarnetKlatt .KyleVuorinenAndrewMacauley.BertvanderGeest.CathyvanSoest
GetBCHighSchoolTranscriptsFaster:ACollaborativeApproach
BCNET2017April27,2017
Panel
AndrewMacauley,MinistryofEducation
BertvanderGeest,MinistryofEducation
CathyvanSoest,EducationPlannerBC TranscriptServices
AndrewArmour,VancouverIslandUniversity
GarnetKlatt,Langara College
KyleVuorinen,DouglasCollege
Today’sPresentation
1. Welcome&Introductions2. OverviewoftheXMLHighSchoolProject3. TSRGWorkingGroup– XMLHighSchoolTranscript4. ProcessFlows5. Roundtablediscussion– Douglas,Langara,andVancouver
IslandUniversity6. PreparingYourInstitution
WhyXMLHighSchoolTranscripts?
Studentswillbeableto:
þ Requestelectronictranscriptsatanytime
þ Trackstatusandprocessing
þ Authorizeupdatesforinterimandfinalmarks
þ RespondtoPSItranscriptrequestsformissingtranscripts
WhyXMLHighSchoolTranscripts?
PSIswillbeableto:
þ Receiveofficialelectronichighschooltranscriptswhenrequired
þ Eliminateorreducerelianceonselfreportedgrades
þ Eliminatemanualprocessestoreceiveupdates
þ Processapplicationsandadmissiondecisionsmoreeffectively
þ Requestautomatedupdates
WhyXMLHighSchoolTranscripts?EducationPlannerBC TranscriptServiceswillbeableto:
þ ReceiveofficialelectronichighschooltranscriptsfromtheMinistryofEducationandprovidetheseviaTranscriptServicestechnicaldeliverysystemtothedesignatedpost-secondaryinstitutions
þ SupporttheprovisionofXMLHighSchooltranscriptsusingthesameTranscriptServicestechnicaldeliverysystemasforXMLpost-secondarytranscripts
þ EnabletheflowofXMLtranscriptrequestdocumentsforXMLhighschooltranscriptupdatesusingTranscriptServicestechnicalinfrastructure
EducationPlannerBC TranscriptServices
Post-secondarytranscriptexchangeinBC
• ExchangingPESCXMLpost-secondarytranscriptssince2012
• Sevenpartnerinstitutionsinproductionandtwointesting
• DevelopmentunderwayonanXMLtranscriptcapabilitywiththeColleagueinstitutions
WorkingwiththeMinistryofEducationontheXMLHighSchooltranscriptwiththeEducationPlannerBC TranscriptServicesReferenceGroup– WorkingGroupfortheXMLHighSchoolTranscript
BuildingtheSolutionMinistryofEducation(EDUC)ismodernizingitswholestudentdatainfrastructure,includingaweb-basedStudentTranscriptsserviceportal.
Featuresinclude:
Studenton-lineaccess
totheirtranscript
Enhancedstudentcontrolandprivacy
ContinuedsupportforPSIselections&existing
batchelectronictranscriptdistribution
SecurePDFofficialtranscriptdistribution
Automatedprint
requests
XMLhighschooltranscriptoption
forPSIs
StudentTranscripts Service
TRAX*Transcriptdistribution
hub
TranscriptServicesenabledPost-
SecondaryInstitutions
StudentEmployer/ThirdParty
OtherBCPost-SecondaryInstitutions
PDFOfficial
Transcript
PDFOfficial/UnofficialTranscript
BCMail
HardcopyOfficial
Transcript
EducationPlannerBCTranscriptServices
XMLTranscriptService
OtherPost-SecondaryInstitutions
PESCStandardOfficialandInterimMarkTranscripts
BatchOfficialandInterimMarkElectronic
TranscriptFiles
SchoolSIS
*TemporarilyinterfacedwithTRAXuntilreplacedwiththeStudentDataExchangeandTRAX2.0
WhataretheExpectedOutcomes?
Targetedrequests
Accesstoelectronictranscriptsanytime
EliminateITInvolvementindownload
Eliminatemanualcontactwithschools
Changestobusinessprocesses
Time/effortsavings
ConvenedTSRGWGJuly2016
Members:CNC,Douglas,Langara,Okanagan,SFU,VIU,
EDUC,AVED/EPBC&EducationPlannerBCTranscriptServices
Meetregularly
Goals:DevelopSending/ReceivingRequirements
ConductPilotProjectShareResultsandRecommendations
TimelinesAnticipated:Phase1– InboundreceivinglateFall2016Phase2– RequestUpdatesSpring2017PilotCompletion- LateSpring2017
MemberSISs:XML-enabled
andNon-enabled
KeyProcesses:FlowbetweenEDUC,PSIs&
EducationPlannerBC TranscriptServices;Studenttranscriptrequestprocess;&PSIrequesttranscript
updates
TSRGWorkingGroupXMLHighSchoolTranscript
ProcessFlows
EPBCTranscriptServices
PESCStandardroutingof:
q Transcripts
q TranscriptRequests
q TranscriptResponses
TranscriptRequestTranscriptRequest
TranscriptResponseReason
RequestAuthorized
?
SendCurrentUpdatedTranscript
TranscriptResponseReason
TranscriptData
CurrentStudent
Transcript&Authorization
Date
PostSecondaryInstitutionYes No
SendTranscript
TRAX
Transcript&Authorization
Date
OptionsforCurrentandFormerStudents
FormerStudent
CurrentStudent
• Sendnow(one-time)*
• Sendnowwithupdates(daterange)*
• Sendnow
XML
RequestUpdateXMLAuth
valid?
Yes
No
XML
MinofEducationPost-Secondary
InstitutionStudentoptionsselected
IndividualstudentOr
GroupofstudentsfortheAdmission
cycle
*Includescourseswithinterimandfinalmarks
ProcessTranscript
XML
SendTranscript
ReceiveTranscript
ReceiveRequest
SendTranscript
ProcessTranscript
ReceiveTranscript
ReceiveResponse
EPBCTranscriptServices
SendResponse
RoundTableDiscussion:PSIView
DouglasCollege
Langara College
VancouverIslandUniversity
PreparingYourInstitutionþ FollowupdatesfromTSRGWorkingGroup
þ Getpost-secondaryXMLtranscriptssending/receivinginplace(BannerSISsolutionunderway;ColleagueSISsolutionwillbeunderwayfollowingpost-secondaryXMLtranscriptimplementation)
þ OtherSISInstitutions:ReviewtheTechnicalSpecificationsGuideforXMLHighSchoolTranscriptdocumentandassociatedappendices
þ InvolveyourITteamstobetterunderstandexistingprocessesformatchingtranscriptstostudentapplications
þ WorkwiththeEducationPlannerBC TranscriptServicesteamandpilotPSIstoidentifychangesrequiredforyourprocessesandsystems
þ Startplanningnowforimplementation
TSRGWorkingGroupMembersStevenPerison CollegeofNewCaledoniaKyleVuorinen Douglas CollegeGarnetKlatt Langara CollegeAllanHickey OkanaganCollegeJulianaHui SimonFraserUniversityArmity Namiranian SimonFraserUniversityAndrewArmour VancouverIslandUniversityMalcolmDunnett VancouverIslandUniversityChristieFoster MinistryofEducationBertvanderGeest MinistryofEducationDominicSeiterle MinistryofAdvancedEducation/
EducationPlannerBCCathyvanSoest EducationPlannerBC TranscriptServices
Contact
BertvanderGeest,ProjectDirector,IntegratedStudentDataPortfolioMinistryofEducationEmail:[email protected]
CathyvanSoest,Manager,EducationPlannerBC TranscriptServicesEmail:[email protected]
AndrewArmour,AssociateRegistrar,VancouverIslandUniversityEmail:[email protected]
GarnetKlatt,AssociateRegistrar&Director,Langara CollegeEmail:[email protected]
KyleVuorinen AssociateRegistrar,DouglasCollegeEmail:[email protected]