FY2011Data Collections Conference Special Education Discipline
Athens, GeorgiaSeptember 1, 2010
Georgia Department of EducationDivisions for Special Education Services and Supports
1870 Twin Towers EastAtlanta, Georgia 30334
State Performance PlanAnnual Performance Report
Federal Reporting State Reporting
Special Education Annual Report
FTE
CPI
SR
Class Size
Performance Indicators (20)
Environments Timelines Transitions Accuracy Disproportionality Parents
Child CountPlacementPersonnelDisciplineAssessmentExiting
Disproportionality for Discipline: The Big Picture
Significant Disproportionality 1. Reserve 15% of the federal funds to provide
Coordinated Early Intervening Services (CEIS) for at-risk students
2. Review and revise policies, procedures and practices3. Publicly report any revisions on policies, procedures and practices
State Level Relative Risk for SWD Subgroups
FY10 District SWD Relative Suspension Risk by Race**American
Indian/AlaskanAsian Black Hispanic Pacific
IslanderTwo or More Races
White
1.21 0.16 2.58 0.56 * 1.11 0.45
*Less than 10 students** Subject to final verification
OSEP/WESTAT Reporting Directions for Federal Data Report (FDR) – Discipline
Data elements related to a discipline event for a student that must be reported according to law.
Out-of-school Suspension
“Incidences in which a child is temporarily removed from his/her regular school for disciplinary purposes to another setting (e.g. home). This includes removals in which no IEP services are provided because the removal is 10 days or less as well as removals in which the child continues to receive services according to his/her IEP.” FDR- Table 5
While Free Appropriate Public Education (FAPE) requirements are unique to students with disabilities excluded from school for more than 10 days, reporting requirements are consistent with those for students without disabilities unless otherwise indicated in local board policy.
Two issues:• Compliance with FAPE (Continuation of Service)• Reporting Requirements
OSEP/WESTAT Reporting Directions for Federal Data Report (FDR) – Discipline
• “If, following a discipline offense, the IEP team meets and determines that the child’s current placement is not the least restrictive environment for that child, and therefore makes a permanent change in the child’s IEP placement, DO NOT report the child on the FDR for discipline. If the child is suspended pending an IEP team meeting in which a his/her IEP placement is changed, the suspension must be reported.”
Comparison Among States
Brad Bryant, State Superintendent of Schools“We will lead the nation in improving student achievement.” 11
FY08
State
Students with Disabilities
Students Out-of-School Suspended/Expelled greater or equal to 10 Days in School Year
Total Disciplinary Removal (In-school suspensions, out-of-school suspensions and expulsions)
Students with Disciplinary Removal Totaling greater than 10 Days
Florida 384,975 5,542 275,362 16,381Texas 452,311 274 184,513 15,182Georgia 179,707 4,755 159,592 10,668New York 444,339 1,599 120,882 8,555
Time Cost of a Discipline Referral(45 minutes per incident)
1000 Referrals per year
Administrative Time (30 minutes) 500 hours (63 days)
Teacher Time (15 minutes) 250 hours (32 days)
Student Time (45 minutes) 750 hours (94 days)
Totals 1500 hours lost! (188 instructional days)
Discipline Data Trends
Brad Bryant, State Superintendent of Schools“We will lead the nation in improving student achievement.” 13
Three Year Trend FY10 FY09 FY08
Students Out-of-School Suspended/Expelled greater or equal to 10 Days in School Year 1,466 1,708 4,755
Students with Disciplinary Removal Totaling greater than 10 Days 4,755 5,387 10,668
Total Disciplinary Removal 124,266 137,425 159,592
Review of Discipline Record
Discipline Record Layout:• Fiscal Year• Period• System Code• School Code• Student ID• Discipline Incident Number• Data Type Indicator• Discipline Incident Date• Discipline Type• Discipline Incident – Context and Location• Teacher ID• Discipline Action Code• Discipline Action Auxiliary Code• Administrator ID• Event Identifier• Continuation of Services
Continuation of Services Mj
Compliance MjRequirement Mj
Presumption for In-school MjRequired when Out-of- Mj
school for 11days without a Mjchange in placement Mj
Continuation of services flag must be “Y” for Event Code 30 (Out-of- school suspension) beyond cumulative suspensions of 11+ days
Letter to MjSuperintendent Mj
Out-of-school suspension 1-10 days (cumulative) – No services required
Out-of-school suspension 11+ days (cumulative) – Services required
(Continuation of Services)
Continuation of Service
Significant Disproportionality/Significant Discrepancy data are not influenced by Continuation of Services.
DIS090 Continuation of Services:
“For students that receive out-of-school suspension or expulsion, indicate whether or not the student continued to receive education services during the disciplinary action. Enter ‘Y’ if student received education services and ‘N’ if student did not receive education services.”
DISCIPLINE ACTION CODE
DISCIPLINE ACTION CODE indicates the action taken by a school administrator or administrator’s designee (pursuant to O.C.G.A 20-2-731 and 20-2-740).
Discipline Action Code & Type Description
• 00 Continuation of IncidentAn entry of “00” for a DISCIPLINE ACTION CODE is acceptable only
when the DATA TYPE INDICATOR is “2” indicating that an event with multiple incidents for a single action has occurred.• 10 Corporal Punishment
Corporal Punishment - corporal punishment was administered pursuant to O.C.G.A 20-2-731.• 20 In-School Suspension
In-School Suspension - placed in a state in-school suspension program.• 30 Out-of-School Suspension
Out-of-School Suspension - suspended out of school.• 40 Expulsion
Expulsion - expelled.
New Discipline Warnings• 1.1.1 W861 – Warning change - When Discipline Action Code equals “20” (ISS – in school suspension) or
“30” (OSS – out-of-school suspension), issue warning that the Discipline Action Auxiliary code should not be greater than twenty (20) days. Exception: skip warning if the Discipline Action Code equals “20” and the Discipline Action Auxiliary code equals ‘99’ (that is, the in-school suspension lasted less than one day
• 1.1.2 W862 – New warning - When System Code, School Code, Student ID, Discipline Incident Date, Discipline Incident Type, Discipline Action Code and Auxiliary Code are the same for more than one discipline record, issue warning. This is a possible duplication in an extract generated by the local software. Since we do not have a time stamp for an event, we cannot issue an error. Although it is possible that the same incident/action could occur on the same day, it is highly unlikely.
• ( User message: Possible duplicate - The SYSTEM CODE, SCHOOL CODE, STUDENT ID, INCIDENT DATE, INCIDENT TYPE, ACTION and AUXILIARY CODE are the same for more than one discipline record. To see most current data, see Report DIS092.)
• 1.1.3 W863 – New warning – For Discipline Action Code = ’20’ or ‘30’ only. When System Code, School Code, Student ID, Discipline Incident Date and Auxiliary Code (number of days suspended) are the same for more than one discipline record, issue warning. This is a possible duplication of the number of days a student was suspended.
• (User message: Multiple suspensions reported for same student and date. To see most current data, see Report DIS091.)
• Note: Both warnings W862 and W863 reference new reports created to assist districts with resolving possible duplicate records generated by SIS extract software.
Review of Discipline Record
Multiple Incidents - (Data Type Indicator 2)
Example: Student caught fighting(08) and other discipline incidence (24), causing out-of-school suspension for 5 days.
STUDENT RECORD INCIDENT NUMBER
DATA TYPE INDICATOR
INCIDENT DATE
INCIDENT TYPE
DISCIPLINE ACTION
DISCIPLINE AUXILIARY
CODE
EVENT ID
John Doe First E001 2 01/24/10 08 00 S122
John Doe Second E001 1 01/24/10 24 30 5 (days) S122
Number of Incident for this student
Incident continued in
another record
W863 and Report DIS091
W863 - Multiple suspensions reported for same student and date. For most current data, see Report DIS091.
What we are looking at:SYSTEM , SCHOOL, STUDENT ID, INCIDENT DATE, TYPE, ACTIONS ISS & OSS, AUXILIARY CODE
W862 and Report DIS092
W862 - Possible duplicate - The SYSTEM CODE, SCHOOL CODE, STUDENT ID, INCIDENT DATE, INCIDENT TYPE, ACTION and AUXILIARY CODE are the same for more than one discipline record. For most current data, see Report DIS092.
What we are looking at:SYSTEM , SCHOOL, STUDENT ID, INCIDENT DATE, TYPE, ACTION, AUXILIARY CODE
Is this one incident or a double entry?
Remember: After your superintendent
certifies the accuracy of the your Student Record,
the opportunity for correction is not available.
Continuation of Services Code = “N” Total DaysFY08 21,995
FY 09 13,283
FY10* 11,687
* Number of days in FY10 without required FAPE documentation = 4,938
Discipline and IDEA Compliance Continuation of Services
Coming Soon…
A new discipline report of students with suspension days greater than 10 days for the school year.
focus is on students with disabilities (SWD) will include suspension counts for Non-SWD and SWD unduplicated student counts at district and school level for
• ISS less than or equal to 10 days• ISS greater than ten days• OSS less than or equal to 10 days• OSS greater than 10 days• total suspensions (ISS and OSS) greater than 10 days
school level counts broken out by ethnicity/race links available down to student detail
Special Ed Suspensions Report
System LevelRow: one row per school within districtColumns: unduplicated student count per column Click on School Name to drill down to school level report.School Code
School Name
Non – SWD Students With Disabilities (SWD)ISS <= 10 DAYS
ISS > 10 DAYS
OSS <= 10 DAYS
OSS > 10 DAYS
Number of Students with Total Suspension Days (ISS and OSS) > 10
ISS <= 10 DAYS
ISS > 10 DAYS
OSS <= 10 DAYS
OSS > 10 DAYS
Number of Students with Total Suspension Days (ISS and OSS) > 10
Mutually exclusive – student counted in one or other col
Mutually exclusive – student counted in one or other col
Number of students with > 10 days suspensions
Mutually exclusive – student counted in one or other col
Mutually exclusive – student counted in one or other col
Number of students with > 10 days suspensions
Special Ed Suspensions Report
School LevelRow: one row per Hispanic/race categories within schoolColumns: unduplicated student count per column Click on suspension counts to drill down to student level report.
Hispanic/ Race
Non – SWD Students With Disabilities (SWD)ISS <= 10 DAYS
ISS > 10 DAYS
OSS <= 10 DAYS
OSS > 10 DAYS
Number of Students with Total Suspension Days (ISS and OSS) > 10
ISS <= 10 DAYS
ISS > 10 DAYS
OSS <= 10 DAYS
OSS > 10 DAYS
INumber of Students with Total Suspension Days (ISS and OSS) > 10
Mutually exclusive – student counted in one or other col
Mutually exclusive – student counted in one or other col
Mutually exclusive – student counted in one or other col
Mutually exclusive – student counted in one or other col
Special Ed Suspensions Report
Student LevelRow: one row per student within count groupColumns: count of days per suspension category.
Student ID
Student Name
Hispanic Ethnicity
Race Gender Prior Suspension Days This Year
Current School Suspension Days
Total Suspension Days
ISS Days OSS Days ISS Days OSS Days ISS Days OSS Days ISS + OSS Days
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