Balance Sheet
***** Preliminary *****
04/30/2009
DEMO
Assets
Short Term Assets
Owner Receivables 4,143.56
Bank Account - Checking 46,350.75
Bank Account for Credit Cards
Bank Account for Visa credit cards 196.00
TOTAL Bank Account for Credit Cards 196.00
TOTAL Short Term Assets 50,690.31
RESERVE ASSETS
Bank Account - Saving - RESERVE 3,000.00
Certificate of Deposit - RESERVE 1,000.00
TOTAL RESERVE ASSETS 4,000.00
54,690.31 Total Assets
Liabilities
Short Term Liabilities
Owners Receivable Over Collected 30,408.85
Other Receivable Over Collected 125.00
Accounts Payable 7,695.12
TOTAL Short Term Liabilities 38,228.97
Security Deposits
Security Deposit for Electronic Device for Fitness Room 600.00
Security Deposits - equipment rental 200.00
TOTAL Security Deposits 800.00
39,028.97 Total Liabilities
Page 1 of 2Printed on Friday , November 12 2010
Balance Sheet
***** Preliminary *****
04/30/2009
DEMO
Net Worth
Net Worth (Capital)
Operation Fund
Equity : Current Operation Fund (13,612.49)
Net Income 29,273.83
TOTAL Operation Fund 15,661.34
TOTAL Net Worth (Capital) 15,661.34
15,661.34 Total Net Worth
54,690.31 Total Net Worth and Liabilities
Page 2 of 2Printed on Friday , November 12 2010
Account # Name of account
04/30/2009
Trial Balance
DEMO
TypeDebit CreditUnit #
Debit Receivable 4,143.56
Credit Receivable 30,533.85
100000.00 Payments Collected and not Yet Deposited - TAssets
100001.00 Petty cash (incidental expenses) Assets
100100.00 Bank Account - Checking Assets 46,350.75
100200.00 Bank Account - Saving - RESERVE Assets 3,000.00
100300.00 Certificate of Deposit - RESERVE Assets 1,000.00
100500.00 Bank account for MasterCard Credit Card Assets
100800.00 Direct payments transit account Assets
100900.00 Prepaid expenses Assets
100901.00 Management Bank account for collecting creAssets
100902.00 Bank Account for Visa credit cards Assets 196.00
200100.00 Bank operating loan Liabilities
200202.00 Social Security (Due to) Liabilities
200205.00 Medicare (Due to) Liabilities
200211.00 FICA (Due to) Liabilities
200900.00 Accrued expenses payable Liabilities
201000.00 Security Deposit for Electronic Device for FitLiabilities 600.00
201100.00 Security Deposits - equipment rental Liabilities 200.00
600000.00 Equity : Current Operation Fund Capital/Reserve 13,612.49
600200.00 Elevator Reserves Capital/Reserve
600300.00 Roofing Reserves Capital/Reserve
600400.00 Paving Reserves Capital/Reserve
600500.00 Pool Reserves Capital/Reserve
Total Payable 7,695.12
Total Revenus 53,727.03
Total Expenses 24,453.20
Total:
Number of accounts 27
92,756.00 92,756.00
This list established based upon your
criteria may not contain all the accounts.
Printed on Friday , November 12 2010Page 1 of 1
DEMO
Revenues and Expenses Statement
Current Year
From 03/01/2009 to 04/30/2009
Revenues
35,479.02 Assessment Income
45.00 Other Income - Interest
200.00 Sport Club Members Fees
480.00 Storage - Bins
80.00 Parking Lots
36,284.02 Total Revenue
Expenses
9,700.00 Insurance : Hazard
800.00 Insurance : Others
6,895.12 Professional Fees : Legal Fees
856.96 Security
18,252.08 Total Expense
18,031.94 Net Income
Page 1 of 1Printed on Friday , November 12 2010
Income and Expense Comparative Statement
DEMO
From 03/01/2009 to 04/30/2009
Actual
Year-to-Date
Actual Current
Yearly Budgets
Last Year
April 2009
Budget Budget Var. $
Revenues
18,416 52,542 36,542 48,000 48,000 Assessment Income 4,000 16,000
45 (155) 600 500 Other Income - Interest 50 200
(300) 900 600 Interest received on Investments 75 300
(400) 1,200 1,000 Legal Reimbursement 100 400
500 Miscellaneous Income
(28,336) 85,000 10,000 Special Assessment Income 7,083 28,336
(200) 600 500 Late Fees 50 200
(236) 700 300 NSF Revenues 58 236
(364) 1,100 500 Moving Fee Income 92 364
100 300 300 1,500 Sport Club Members Fees
300 Payment Plan Fee
(200) 600 1,800 Reserve Interest Income 50 200
(136) 400 100 Sales : Photocopies 33 136
(136) 400 450 Room Renting 33 136
(464) 1,400 1,000 Revenues from Vending Machines 117 464
240 720 720 Storage - Bins
40 120 120 Parking Lots
Total Revenues 67,050 140,900 6,755 46,972 53,727 11,741 18,796
Expenses
254 750 800 Bank Charges 62 254
2,836 8,500 8,000 Elevator Maintenance & Repairs 708 2,836
164 500 500 Pest Control 42 164
1,000 3,000 2,000 Plumbing Repairs & Supplies 250 1,000
6,664 20,000 Janotorial Contract 1,667 6,664
500 1,500 3,000 Roof Repairs 125 500
4,850 14,550 (9,550) 15,000 8,000 Insurance : Hazard 1,250 5,000
951 1,549 7,500 5,000 Building Maintenance & Repairs 625 2,500
400 1,200 10,464 35,000 9,000 Insurance : Others 2,917 11,664
664 2,000 1,000 Termite Bond Insurance 167 664
200 600 500 Late Notice Fees 50 200
664 2,000 3,000 Landscape - Beautification Project 167 664
2,000 6,000 5,000 Landscaping: Contract 500 2,000
164 500 300 Landscape - Tree Preservation 42 164
254 750 800 Landscape - Irrigation system 62 254
Printed on Friday , November 12 2010 Page 1 of 3
E_EtatsRevenusDepensesComparatifPortrait.
Actual
Year-to-Date
Actual Current
Yearly Budgets
Last Year
April 2009
Budget Budget Var. $
500 1,500 1,000 Landscaping : Other 125 500
5,000 15,000 8,000 Management : Contract 1,250 5,000
136 400 300 Meeting Expenses 33 136
164 500 500 Miscellaneous 42 164
164 500 500 Office Supplies 42 164
300 900 750 Phone, Fax, Internet 75 300
600 1,800 1,500 Pool : Repairs & Maintenance 150 600
164 500 600 Postage & Delivery 42 164
836 2,500 2,000 Professional Fees : Accounting 208 836
6,895 6,895 (6,059) 2,500 1,500 Professional Fees : Legal Fees 208 836
164 500 300 Social 42 164
2,000 6,000 5,000 Trash Pickup 500 2,000
5,000 15,000 10,000 Utilities : Electric 1,250 5,000
700 2,100 2,000 Utilities : Water/Sewer 175 700
364 1,100 1,000 Utilities : Others 92 364
1,264 3,800 2,000 Professional Fees - Architect & En 317 1,264
500 1,500 1,200 Cleaning Special Services 125 500
236 700 500 Bad Debts 58 236
164 500 600 Web Site 42 164
15,000 45,000 Supervisor - Salary 3,750 15,000
164 500 500 Suit Administrative Costs 42 164
264 800 200 Taxes 67 264
164 500 600 Pressure Washing 42 164
136 400 300 Keys & electronic devices 33 136
136 400 300 Pool - Suppliers, Furniture & Acces 33 136
100 300 900 Club House Repairs 25 100
400 1,200 600 Cable TV 100 400
300 900 1,500 Club House Janitorial 75 300
300 900 800 Club House Phone & Cable 75 300
536 1,600 1,500 Club House Equipment Repairs 133 536
136 400 300 Club House Supplies 33 136
1,164 3,500 1,200 Payroll Processing 292 1,164
200 600 500 Permits, Filing fees & Inspections 50 200
8,336 25,000 15,000 Salaries 2,083 8,336
836 2,500 800 Employer's contribution for Fica 208 836
1,000 3,000 500 Employer's contribution for Medic 250 1,000
164 500 400 Employee Training 42 164
664 2,000 1,500 Boiler Repairs/Maintenance 167 664
664 2,000 1,000 Contribution to Reserve Paving 167 664
1,000 3,000 2,000 Contribution to Reserve Roof 250 1,000
1,664 5,000 4,000 Maintenance & Repair Contingenc 417 1,664
Printed on Friday , November 12 2010 Page 2 of 3
E_EtatsRevenusDepensesComparatifPortrait.
Actual
Year-to-Date
Actual Current
Yearly Budgets
Last Year
April 2009
Budget Budget Var. $
1,664 5,000 4,000 Contribution to Reserve - Elevator 417 1,664
664 2,000 1,000 Painting Supplies 167 664
664 2,000 1,000 Air Conditioning 167 664
1,000 3,000 1,500 Water Treatment 250 1,000
500 1,500 1,000 Exercise Room 125 500
857 307 3,500 Security 292 1,164
1,664 5,000 Employer's contribution to Social S 417 1,664
Total Expenses 129,050 282,900 69,815 94,268 24,453 23,579 12,145
Net Income 6,651 29,274 76,570 (142,000) (62,000)(11,838) (47,296)
Printed on Friday , November 12 2010 Page 3 of 3
E_EtatsRevenusDepensesComparatifPortrait.
DEMO
As of : 04/30/2009
Receivable Accounts
Account # Account NameBalanceUnit #
CONFIDENTIAL
101.10 819.69 Jane Doe 101
150000.00 (125.00) Association Caprice
110.02 (2,180.59) Owner 110.02 110
102.00 (2,343.45) Brown, John 102
104.00 (2,502.99) Nguyen Van, Lee 104
105.00 (2,585.81) Doe, John 105
103.00 (2,788.97) Deere, John2 103
106.00 (2,821.79) Homeowner 106
108.00 (3,505.99) Ellis, Elain 108
110.00 (3,895.86) Owner Name Here 110
109.00 (4,873.77) Owner Name Here 109
= Net total of selected accounts
= Total of Receivables (debit )
= Total paid in advance (credit ) or zero
Number Amount Details
(26,804.53)
10
1
(27,624.22)
819.69
11
This report is based on the criteria you have
chosen. It may not contain all the accounts of the
category
Printed on Friday , November 12 2010 Page 1 of 1
DEMO
Aged Accounts Receivable
As of : 04/30/2009
Current 31 - 60 days 61 -90 days over 90 days TotalAccount NameCondo
CONFIDENTIAL
123.00 3,200.87 101.00Mr Jack Black
3,323.87 101
1,197.77 1,197.77 1,197.77 (2,773.62) 101.10Jane Doe
819.69 101
Totals 1,320.77 1,197.77 1,197.77 427.25
This list has been established based upon your criteria. It may not contain all receivables.
2 4,143.56
Printed on Friday , November 12 2010 Page 1 of 1
DEMO
As of :
Payable accounts
04/30/2009
Account # Name of the accountBalance
250230.00 Power & Light Company inc. 6,895.12
260101.00 Robert Kwaak 800.00
7,695.12 = Total of all selected accounts 2
This report is based on the criteria you have chosen. It
may not contain all the accounts of the category
Printed on Friday , November 12 2010 Page 1 of 1
DEMO
CumulativeDec 09Nov 09Oct 09Sep 09Aug 09Jul 09Jun 09May 09Apr 09Mar 09Feb 09
Jan 09
Monthly Revenue and Expense Statement
Revenues
Revenues
Assessment Income 17,063 17,063 17,063 18,416 17,063 17,063 18,416 17,063 17,063 156,273
Other Income - Interest 45 45
Interest received on Investments
Legal Reimbursement
Miscellaneous Income
Special Assessment Income 8,750 10,000 18,750
Special Assessment Balcony Concrete R
Late Fees 25 3,399 3,424
NSF Revenues
Moving Fee Income 50 50
Sport Club Members Fees 100 100 100 100 100 100 100 100 100 900
Payment Plan Fee
Reserve Interest Income
Sales : Photocopies 18 18
Room Renting
Revenues from Vending Machines
Storage - Bins 240 240 240 240 240 240 240 240 240 2,160
Parking Lots 40 40 40 40 40 40 40 40 40 360
Convenience Fees charged to owners f
On-Call Maintenance charged to Unit
Lock out request
Dehumidifier Adjustmenmt
Misc. Items ( screws, nails, wood, metal,
Fan Coil Motor
S/S Washing Machine hoses
Work charged back to owners
Bike Rack
Violation Fees
8,843 17,443 30,842 17,443 18,796 17,443 17,443 18,796 17,488 17,443 Total Revenues 181,980
Expenses
Bank Charges
Commissions paid by the Association for
Elevator Maintenance & Repairs
Pest Control 50 50
Plumbing Repairs & Supplies
Janotorial Contract 42,000 42,000
Printed on Friday , November 12 2010 Page 1 of 3
CumulativeDec 09Nov 09Oct 09Sep 09Aug 09Jul 09Jun 09May 09Apr 09Mar 09Feb 09
Jan 09
Monthly Revenue and Expense Statement
Roof Repairs
Insurance : Hazard 4,850 4,850 4,850 4,850 4,850 4,850 4,850 33,950
Building Maintenance & Repairs 985 951 1,936
Insurance : Others (400) 400 400 400 800
Termite Bond Insurance
Late Notice Fees
Landscape - Beautification Project
Landscaping: Contract
Landscape - Tree Preservation
Landscape - Irrigation system
Landscaping : Other
Management : Contract
Meeting Expenses
Miscellaneous
Office Supplies
Phone, Fax, Internet
Pool : Repairs & Maintenance 15,000 15,000
Postage & Delivery
Professional Fees : Accounting
Professional Fees : Legal Fees 4,567 6,895 11,462
Social
Trash Pickup
Utilities : Electric (75)(75)
Utilities : Water/Sewer
Utilities : Others
Professional Fees - Architect & Engineer
Special Assessment Balcony Concrete R
Cleaning Special Services
Bad Debts
Web Site 499 499
Supervisor - Salary
Suit Administrative Costs
Taxes 4,321 4,321
Pressure Washing
Keys & electronic devices 66 66
Pool - Suppliers, Furniture & Accessorie
Club House Repairs 8,750 8,750
Cable TV
Club House Janitorial
Club House Phone & Cable
Club House Equipment Repairs
Club House Supplies
Printed on Friday , November 12 2010 Page 2 of 3
CumulativeDec 09Nov 09Oct 09Sep 09Aug 09Jul 09Jun 09May 09Apr 09Mar 09Feb 09
Jan 09
Monthly Revenue and Expense Statement
Payroll Processing
Permits, Filing fees & Inspections
Salaries
Employer's contribution for Fica
Employer's contribution for Medicare
Employee Training 499 499
Boiler Repairs/Maintenance
Contribution to Reserve Paving
Contribution to Reserve Roof
Maintenance & Repair Contingency
Contribution to Reserve - Elevators
Painting Supplies
Air Conditioning
Water Treatment
Exercise Room
Security 857 857
Employer's contribution to Social Securi
Reconciliation Expenses
65,675 10,901 (400) 4,371 4,850 5,415 4,850 12,145 6,107 6,201 Total Expenses 120,115
Net Income61,865 0 11,242 11,381 6,651 12,593 12,028 13,946 13,072 31,242 (56,832)6,542 0
Printed on Friday , November 12 2010 Page 3 of 3
DEMO
Architectural Review Committee Requests History
Approved
Request for adding a satellite dish
Board has reviewed the request by owner and approved the satellite dish.
ID1 Unit 107 - 123 Condo Manager Street # 107 Requested on 04-08-2009
Account: 107.10 -Homeowner 107.10
DEMO
CC & R Complete Violation History
CONFIDENTIAL
Account #:101.10 Name: Jane DoeUnit: 101
Creation Date: 04-01-2009 123 Condo Manager Street # 101
CC&R #: 2 Violation: Prohibited Lights on the balcony
Description: Some prohibited lights were installed on the balcony (apt 101)
Detailed Description: Some prohibited lights were installed by the owner of the unit 101 on this balcony. Advise
given to the faulty owner. Allow 15 days to remove them. After, verify if the light has been removed from the
balcony
Status: Opened
Action Taken on : Advise the owner
Account #:105.00 Name: Doe, JohnUnit: 105
Creation Date: 04-14-2009 123 Condo Manager Street # 105
CC&R #: 3 Violation: Noise
Description: Noise coming from neighbor above his unit - walking too hard on the floor
Detailed Description: It happens most of the time, saturday night till over midnight. Hard music and sound. Not
able to sleep,
Owner above the apt already advised by the owner below without success. Police came once to advise them
as well.
Status: Opened
Action Taken on :
Printed on Friday , November 12 2010 Page 1 of 1
DEMO
Type AmountNumbers
to : 04/30/2009From : 03/01/2009
InvoiceImputedTrx # Dates Names : Beneficiary of the cheque, counterpart account and Description
History of Cheques With Invoices Paid and Counterparts - for the bank account : 100100.00 - Bank Account - Checking
Void
37 256 04/15/2009 Robert Kwaak 400.00 400.00 400.00 Cheque
MAY HEALTH 184 04/01/2009
400.00 InvoiceRobert Kwaak
400070.00 Insurance : Others 400.00 Robert KwaakPosted to
36 255 04/15/2009 XYZ INSURANCE GROUP 14,550.00 0.00 14,550.00 Cheque
March 2009 233 03/01/2009
4,850.00 InvoiceInsurance Montly charge
INT-3 232 02/01/2009
4,850.00 InvoiceInsurance Montly charge
April 2009 234 04/01/2009
4,850.00 InvoiceInsurance Montly charge
35 252 03/31/2009 South Landscaping inc. 4,456.00 0.00 4,456.00 Cheque
234556 133 05/01/2008
4,456.00 Invoice
34 251 03/31/2009 Home Depot 951.12 951.12 951.12 Cheque
456852 231 02/09/2009
951.12 InvoiceSupplies for inv. HALL
400066.00 Building Maintenance & Repairs 951.12 Supplies for inv. HALLPosted to
33 250 03/31/2009 ADT 811.96 856.96 811.96 Cheque
JAN, FEB,
MARCH 2009
230 03/10/2009 811.96 Invoice
Monthly contract Security inv. JAN, FEB, MARCH 2009
411501.00 Security 856.96 Monthly contract Security inv. JAN, FEB, MARCH 2009Posted to
Number of cheque Totals 2,208.08 21,169.08 5
This list has been established based on your criteria. It may not contain all cheques and all invoices.
Also, it could incude some cheques without invoices (imputed directly to the expense). When opening
the books it is possible to have an amount to pay without having related invoices (since invoices have
been recorded in the former system only).
21,169.08
Printed on Friday , November 12 2010 Page 1 of 1
Balance on the bank statement as of : 46,350.75
46,350.75
Difference: 0.00
0.00
0.00
46,350.75
04/30/2009
PLUS: Deposits not yet cleared at the bank as of this date
MINUS: Cheques not yet cleared at the bank as of this date
Adjusted bank account balance as of the same date
Balance of the account in our books as of the same date
DEMO
Bank of America - 4567 Main Street, Condocity 56678565#
Bank Reconciliation : 04/30/2009
DescriptionDate Ch. # Cheque DepositsTrx #
Deposits and cheques made in current period
04/01/2009 Bank transfer from 100100,00 to 100200,00 253 3,000.00
04/01/2009 Bank transfer from 100100,00 to 100300,00 254 1,000.00
04/15/2009 Check to XYZ INSURANCE GROUP Inv. INT-3, March 2009, April 2009 36 255 14,550.00
04/15/2009 Check to Robert Kwaak Inv. MAY HEALTH 37 256 400.00
Totals Deposits Cheques Number
18 950.00 0.00 4
Printed on Friday , November 12 2010 Page 1 of 2
DEMO
Work Order Summary
From 03/01/2009 to 04/30/2009
No
Request on
StatusUnit VendorWork Address
Request by
Schedule
Completed on
Work Costs
= Number of Items
Printed on Friday , November 12 2010 Page 1 of 1
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