Exploring Microsoft Office XP - Microsoft Word Chapter 1 1

Exploring Microsoft Word

Chapter 1What Will Word

Processing Do For Me?

ByRobert T. GrauerMaryann Barber

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Objectives (1 of 2) Define word wrap, hard return and soft

return Distinguish between insert and

overtype Describe Word screen elements Create, save, retrieve, edit, and print a

document Check a document for spelling;

describe the function of the custom dictionary

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Objectives (2 of 2) Describe AutoCorrect and AutoText;

explain how they can help to create a personal shorthand

Use the thesaurus to find synonyms and antonyms

Explain the objectives and limitations of the grammar check, and customize it for business or casual writing

Differentiate between the Save and Save As commands; describe various backup options

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Overview Word processing software is used to

create documents Create a document Save a document Display a document on monitor and

edit as necessary Print document any time in draft or

final form

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Basics of Word Processing Word Wrap Hard Return vs. Soft Return Insertion Point Toggle Switches Insert Mode vs. Overtype Mode Deleting Text

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Word 2000 ScreenTitle bar

Ruler

Menu bar

Toolbar

Office Assistant

Scroll bar

Status bar

MinimizeRestoreClose

Task Pane

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Standard and Formatting Toolbars

Formatting Toolbar

Standard Toolbar

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The File Menu Commands New Open Close Save Save As Save as Web

Page Page Setup Print Preview Print

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Save As Dialog Box

File Name

File Type

Folder WhereStored

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Open Dialog Box

File to be opened

File Type to Display

Folder WhereStored

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Troubleshooting: Normal ViewNo Margins Displayed

Normal Button

Horizontal Ruler

Displayed

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Troubleshooting: Print Layout View

Margins Displayed

Print LayoutButton

Horizontal Ruler

Displayed

Vertical Ruler Displayed

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Troubleshooting: Show/Hide CodesNonprinting Space Code

Nonprinting Hard

Returns

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Spell Check

Suggestions Ignore Ignore All Add to

Dictionary Change Change All

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AutoCorrect and AutoText

Tools Menu AutoCorrect

Options Command

AutoCorrect AutoText Add button Other Options

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Thesaurus

Tools Menu Language

Command Thesaurus

Look Up Meanings Replace Cancel

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Grammar Check Tools Menu

Spelling and Grammar Command

Grammar Suggestions Ignore Once Ignore Rule Change Cancel

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Save Command

Save As Command Backup Options Backup Procedures Quit Without

Saving File Options

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Chapter 1 Summary (1 of 2) Introduction to word processing Insert and overtype modes Toggle switches Selecting/Deleting text Enter key for hard returns Text automatically wraps and creates

soft returns Troubleshooting

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Chapter 1 Summary (2 of 2) Open command retrieves file Save command saves file to disk Spell check Using AutoCorrect/AutoText features Thesaurus for synonyms and

antonyms Grammar check Backup options