Download - Expense Management. © 2008 Rearden Commerce. All rights reserved. CONFIDENTIAL & PROPRIETARY TO REARDEN COMMERCE Manual expense reports can be difficult.

Expense Management

© 2008 Rearden Commerce. All rights reserved. CONFIDENTIAL & PROPRIETARY TO REARDEN COMMERCE

Manual expense reports can be difficult to manage…

• Time-consuming for both travelers and non-travelers to fill out

• Inconvenient for approvers to review

• Expenses not reimbursed when receipts lost

• Reimbursement process takes weeks

…and using spreadsheets can get unwieldy

• Time consuming to process

• Prone to errors

• Expensive to audit

• Difficult to track costs

Expenses

Integrated Expense Management simplifies the process

• One site for travel, services and expenses

• Full Integration with the Personal Assistant

• Single Sign On – no need for multiple passwords or logins

• Reports are pre-populated with expense details from the Personal Assistant,corporate cards and personal credit/debit cards

Automatically populate expense reports

• Enforce policy compliance

• Track booked versus expensed amounts

• Achieve rapid and total adoption

• Lower total cost of T&E


Open Expense Network

• Committed to an open approach to travel and expense integration

• Consortium includes Cybershift, Expensewatch, ExpenseWire, Databasics, and SutiSoft

• Other vendors can be added bylinking to our API

Choose the expense provider that is best for you

ExpenseWire Integrated Solution


ExpenseWire

“ExpenseWire, seamlessly integrated with the Rearden

Personal Assistant, delivered the spend control and user experience that we

were looking for.”

“Best in class for the middle markets.”

“A clear winner in terms of total value.”

“Road Warrior’s best tool for expense reporting.”


Benefits for the employee

• Import expenses from corporate cards AND personal credit/debit cards

• Automatic population of booked travel itinerary information

• Get reimbursed faster through direct deposit

• Automatic currency conversion for the date of purchase

• No more spreadsheets / paper forms


Benefits for the approver

• Instant notification via email

• View all reports awaiting approval

• View extended managers workload

• Ability to manage by exception

• View receipts on line

• Line-item denials

• One-click approvals

• No more spreadsheets


Benefits for accounting

• Comprehensive control

• Click-to-pay reimbursement

• Rapid deployment

• Elimination of duplicate data entry

• Dozens of reports and extracts forno extra fees


Expect more…

• Encapsulated best practices

• Easy and rapid deployment

• Great user adoption

• Open ecosystem of services

• Real customer service

Appendix

© 2008 Rearden Commerce, Inc, All rights reserved. PROPRIETARY TO REARDEN COMMERCE

Comparison to ConcurFor employees and approvers

Feature ExpenseWire Concur

Full integration with booking tool

Intuitive user interface / minimal training needed

Link to corporate and personal credit/debit cards

NEAT Receipts scanning

Real time currency conversion to date of transaction

Hover-over view of receipts, violations and user info

Approvals from body of email

View approvals for direct and extended reports on one screen

Buddy list to catch employees submitting the same expense

Build and save custom reports at no additional charge

© 2008 Rearden Commerce, Inc, All rights reserved. PROPRIETARY TO REARDEN COMMERCE

Comparison to ConcurFor companies

Feature ExpenseWire Concur

ACH direct deposit

Integration with any booking tool

Additional fees for real time credit card feeds

Additional fees for reporting

Additional fees to configure rules and customize fields

Additional fees for admins to change or add system functionality