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Exhibitor Services Manual LendIt
20-21 October 2015
Hilton Metropole 225 Edgware Road
London W2 1JU
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Contents Intro & preferred suppliers 3 Important dates, times & deadlines 4 Exhibition stand details 5 Shipping information 6 Hilton exhibitor guidelines 7 AV order form 9 Furniture catalogue 10 Furniture order form 17
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We are delighted that you have chosen to join us as a sponsor and/or exhibitor at LendIt Europe being held October 20-21, 2015 at the London Hilton Metropole.
The following exhibitor manual has been designed to help you prepare for the event. Enclosed you will find detailed information about exhibition set up as well as contact information and order forms for LendIt’s preferred suppliers.Preferred Suppliers
Experience Experience is a design-led production house with a focus on communicating messages in unforgettable ways.
Contact [email protected] to learn more about how Experience can help you with:
• Stand design and installation • AV services
City Furniture City Furniture offers a comprehensive selection of furniture to dress up your booth.
Contact [email protected] to learn more.
Cascade Printing Cascade Printing specializes in printing brochures, catalogues, branded merchandise and banners.
Contact [email protected] to place an order.
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Important Dates & Times Artwork for Experience to design & create 10th Sep, 2015 Print deadline for all artwork 07th Oct, 2015 Advance Shipping to Experience warehouse 14th Oct, 2015 Advance Shipping to venue 15th - 19th Oct, 2015 Furniture order deadline 14th Oct, 2015 AV order deadline 14th Oct, 2015
Event Schedule Exhibitor Installation: Monday 19th Oct, 2015 1100hrs - 1700hrs Conference Agenda: Tuesday 20th Oct, 2015 0800hrs - 1730hrs Wednesday 21st Oct, 2015 0800hrs - 1730hrs Exhibitors Move-Out Wednesday 21st Oct, 2015 1700hrs - 2000hrs Monarch Suite Clear By: Wednesday 21st Oct, 2015 2100hrs
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Exhibition Stand details 6m x 4m stand includes: 1 x 6m x 2.5m rear wall grey material 1 x 4m x 2.5m side wall grey material 3 x twin power sockets 240 volt 6 x spotlights 1 x name card
3m x 2m stand includes: 1 x 3m x 2.5m rear wall grey material 1 x 2m x 2.5m side wall grey material 1 x table top, two chairs & waste bin 1 x twin power sockets 240 volt 3 x spotlights 1 x name card
2m x 1m includes: 1 x table top, two chairs & waste bin 1 x twin power sockets 240 volt 2 x spotlights 1 x name card
Please note. All exhibition booths may not extend 3 metres high
Bespoke Stands At Experience we specialise in communicating messages in a live environment. We offer a full range of design services and can create bespoke and custom builds for your exhibition stands.
For more information, please contact [email protected] or call 00 44 (0) 3370 3440
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Shipping details Advanced Shipping to the Experience Warehouse.
Experience will deliver all shipments to site on the 19th October 2015 AM Advance Shipments can arrive beginning 28th September 2015 Advance Shipment deadline to arrive UK by 14th October 2015
Please mark each package / box with the following:
Exhibitors Company Name: Booth Number
c/o Experience Ltd Unit 35 Bookham Industrial Park Church Road Bookham Surrey KT23 3EU
Direct Shipping to the Hilton London Metropole.
No shipment will be excepted by the Metropole before the 14th Oct, 2015 Shipments can arrive 15th -19th October 2015 onwards.
Please mark each package / box with the following:
Exhibitors Company Name Booth Number c/o LendIt Hilton London Metropole 225 Edgeware Road London W2 1JU
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Hilton London Metropole Exhibitor Guidelines
Document Controlled by Hilton London Metropole 7
General Details
Event Name: LendIt Europe
Conference Date: Monday, 19th October to Wednesday, 21st October 2015
Venue Name: Hilton London Metropole ( Hotel and Conference Centre)
Venue Address: 225 Edgware Road, London, W2 1JU, United Kingdom
Event Contact at the hotel
Michell Palad- Senior Event Manager
Direct line: +44 (0)20 7616 6436 General +44 (0)20 7402 4141 Fax: +44 (0)20 7262 2921 Email: [email protected]
For any questions onsite and during the event, please contact your Guest Relations
Manager or Director of C&B Operations.
Operations Contact at the hotel
Paul Ryan
Director of C&B Operations
Direct line: +44 (0)20 7616 6444 Mobile: +44 (0)079 74229196
Email: [email protected]
Location
The closest underground station is Edgware Road. Please note that there are
two Edgware Road stations (one for Circle, District and Hammersmith & City lines,the other one for Bakerloo line), both directly opposite the hotel.
Setting up
You will be responsible for the delivery, set-up and tear-down of yourstand/equipment.
Sending your items
Material can be stored at the hotel 1 day before the conference (items should notbe delivered to the hotel before Monday19th October 2015).
Boxes must clearly display the hotel delivery label or they will not be acceptedby the Loading Bay.
Access times to the Loading Bay are as below. Access outside these times is notpermitted.Monday Friday 06:00 – 15:00. Saturday 06:00 – 13:00.
If you would like to check that your items have been delivered to the hotel, pleasecheck with the hotel once your courier company has confirmed delivery.
Hilton London Metropole Exhibitor Guidelines
Document Controlled by Hilton London Metropole 8
Set-up
You will have access to the Exhibitor room (Monarch Suite) from 11:00 am
Monday, 19th October 2015.
The stand can be left set-up overnight, but it is highly recommended that valuable
material is locked/stored away. The hotel does not accept any responsibility for lostor damaged items, therefore if you have items that need to be left in the roomovernight we highly recommend that security is ordered, please Michell Palad ofany requests. Please note that for Health and Safety reasons we are unable to lockthe Kings Suite or the Monarch Suites overnight.
We have 170 car park spaces under the hotel with a entrance height of 1.9 metres.The rates for the car park are:
1 Hr 2 Hrs
3 Hrs
4 Hrs
5 Hrs
6 Hrs
7 Hrs
9 Hrs
12 Hrs
24 hrs Weekday 24 hrs Weekend
£5 £8 £11 £14 £17 £20 £23 £26 £29 £35
£25 Applies to vehicles entering after 3PM Friday &
departing before 9am Monday
We have 5 x spaces along Harbet Road to park and drop off items; however these
spaces are available for 30mins only. Please contact Michell Palad to book yourslot now. We will require your registration number, contact and mobile phonenumber.
Please ensure if you are parking on Harbet Road that you park on the hotel side ofthe road. If you park on the other side of the road, you will be clamped and fined.
Breaking-down
You can start to dismantle your stand at 17:30 on Wednesday, 21st October 2015
or after the last session has started. Dismantling must be complete by 21:00 on21st October 2015.
All items must be collected via courier or taken off site by the exhibitors by 10:00on Thursday, 22nd October 2015
Please ensure that if your are leaving items behind that they are clearly labeledwith name, number of boxes, weight of each box and address. The hotel will notaccept responsibility for items that are not labeled correctly.
Business Centre
The hotel has a business centre with access to two computers, printer, fax andtelephone. This is located in the Tower Wing on the 3rd Floor.
There is a charge if you wish to do any printing in any of the four options; £0.60pfor black and white printing, £1.00 for colour printing per page. If you need tophotocopy documents this is charged at a cost of £0.20p per A4 page for black andwhite and £1.00 for colour. Payment is accepted via credit card or cash. Pleasenote that all in-house guests also have access to the Business Centre.
Insurance
Please be advised that you are responsible for ensuring that any equipment ormaterials brought by yourselves are covered by your own insurance.
201C North Building 1 Durham Street London, SE11 5JH
+44 (0)20 3370 3440 [email protected] www.experience-event.com
Experienceco Limited is incorporated and registered in England and Wales. Registered Office: 201C North Building, 1 Durham Street, London, SE11 5JH. Registered Number: 6772332
AV Quotation Form Experience can supply all your video, sound and computer equipment along with technical support to ensure your event is successful.
Please complete this form and return via e-mail or contact us to discuss your requirements:
E-mail: [email protected] Phone: + 44 203 370 3430
On completion of this form we will supply you with a full quotation. If you would like to proceed please let us know and we will issue the relevant invoice for payment.
Company Name : Event Name :Address : Event Date:
Post/Zip Code: Contact :Country: Email:
Equipment Cost per day Quantity Event Days
Laptop with CDR including Office (Other software on request) £100.00Desktop LCD/DLP Projector with Stand £100.0015” TFT Flat Screen Monitor £35.0017” TFT Flat Screen Monitor £55.0022” TFT Flat Screen Monitor £70.0032” HD Screen (Please add stand below) £100.0042” HD Screen (Please add stand below) £130.0047” HD Screen (Please add stand below) £160.0060” HD Screen with Deluxe Stand £300.0080” HD Screen with Deluxe Stand £600.00K Base Stand with Shelf (for 32”, 42”or 47” Screen) £15.00Deluxe Stand with Shelf (for 32”, 42” or 47” Screen) £45.00Blu Ray/DVD Player (multi-region) £22.00All in One Internet Pods (internet line not included) £400.00Literature Stands £15.00Sound equipment on request £POAWe also stock Exhibition Furniture. Please ask about availability.
Please note the prices above include delivery, cabling, installation and collection. Your equipment will be installed on the day prior to the event, but will not be charged as a hire day.
What is your preferred payment method? Please tick : BACSCredit Card
All prices exclude VAT charged at 20%.Quote is subject to the relevant power being available.Credit card payments will be subject to a 4% handling fee. A 12% assurance charge will be added to your hire to insure the equipment against loss, theft or damage.All invoices are issued for immediate payment. All monies must be cleared before installation date.
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2015Exhibition Price List
CityFurnitureHire Limited
TM
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0845 300 5455 [email protected] cityfurniturehireltd.com
GHOST STYLE CHAIREF021G
H 920mmW 540mmD 550mm
SH 470mm
WEB CHAIREF349
H 1040mmW 385mmD 420mm
SH 840mm
WEB CHAIREF349A
H 1040mmW 385mmD 420mm
SH 840mm
WEB CHAIREF349B
H 1040mmW 385mmD 420mm
SH 840mm
PANTON STYLEEF020B
H 1040mmW 385mmD 420mm
SH 840mm
PANTON STYLEEF020A
H 1040mmW 385mmD 420mm
SH 840mm
HYPNOSIS CHAIREF346
H 850mmW 390mmD 420mm
SH 460mm
JACKPOT CHAIREF327
H 870mmW 430mmD 490mm
SH 440mm
JACKPOT CHAIREF326
H 870mmW 430mmD 490mm
SH 440mm
SEATING
VICTORIA GHOST CHAIREF316
H 930mmW 530mmD 580mm
SH 460mm
EAMES STYLE CHAIR EF247
H 820mmW 470mmD 520mm
SH 450mm
EAMES STYLE CHAIREF246
H 820mmW 470mmD 520mm
SH 450mm
EAMES STYLE CANTILEVER CHAIR
EF281
H 9500mmW 550mmD 570mm
SH 500mm
SQUARE BISTRO CHAIREF022WHITE
H 820mmW 420mmD 440mm
SH 470mm
TOLEDO CHAIREF403
H 850mmW 510mmD 460mm
SH 440mm
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STOOLS
WEB STOOLEF350A
H 820mmW 480mmD 530mm
SH 420mm
WEB STOOLEF350B
H 820mmW 480mmD 530mm
SH 420mm
WEB STOOLEF350
H 820mmW 480mmD 530mm
SH 420mm
Z STOOLEF027I
H 750mmDIA 420mmSH 810mm
Z STOOLEF027C
H 750mmDIA 420mmSH 810mm
Z STOOLEF027J
H 750mmDIA 420mmSH 810mm
Z STOOLEF027
H 750mmDIA 420mmSH 810mm
CONCORDE STOOLEF380
H 730mmW 420mmD 360mm
KUBE STOOL WHITEEF386
H 800mmW 840mmD 340mm
SH 800mm
KUBE STOOL BLACKEF387
H 800mmW 840mmD 340mm
SH 800mm
COMPACT CHAIREF006G
H 910mmW 400mmD 530mm
SH 470mm
CONFERENCE CHAIREF008A
H 830mmW 540mmD 580mm
SH 480mm
OPERATOR CHAIR WITH ARMS EF011A
H 970mmW 570mmD 600mm
SH 4700mm
DRAUGHTSMAN’S CHAIREF025
H 945mmW 465mmD 470mm
EAMES STYLE CHAIR EF280
H 910-975mmW 550mmD 510mm
SH 500-565mm
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CORBUSIER STYLE 3 SEAT SOFAEF048B
H 680mmW 1900mm
D 725mSH 510mm
CORBUSIER STYLE 2 SEAT SOFAEF047C
H 680mmW 1500mm
D 725mSH 510mm
CORBUSIER STYLE ARMCHAIR
EF046B
H 700mmW 880mmD 850mm
SH 470mm
CORBUSIER STYLE 3 SEAT SOFAEF048
H 680mmW 1900mm
D 725mSH 510mm
CORBUSIER STYLE 2 SEAT SOFAEF047
H 680mmW 1500mm
D 725mSH 510mm
CORBUSIER STYLE ARMCHAIR
EF046
H 700mmW 880mmD 850mm
SH 470mm
BARCELONA STYLE SOFA
EF031G
H 845mmW 1510mmD 720mm
SH 435mm
BARCELONASTYLE CHAIR
EF031A
H 860mmW 790mmD 760mm
SH 470mm
BARCELONA STYLE CHAIR
EF031C
H 860mmW 790mmD 760mm
SH 470mm
BARCELONA STYLESTOOL EF031D
H 455mmW 625mmD 600mm
SH 455mm
BARCELONA STYLESTOOL EF031B
H 455mmW 625mmD 600mm
SH 455mm
POUFFEEF295
H 480mmW 400mm
POUFFEEF296
H 480mmW 400mm
CUBEEF293
H 480mmW 400mmD 400mm
CUBEEF294
H 480mmW 400mmD 400mm
MODULAR EXHIBITION SEAT
EF230A
H 500mmW 1220mm
D 430m
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LEATHER MODULAR POUFFE EF286
H 420mmW 725mmD 725mm
SH 420mm
LEATHER MODULAR SEAT RIGHT SECTION EF284
H 680mmW 710mmD 710mm
SH 420mm
LEATHER MODULAR SEAT MIDDLE SECTION EF283
H 680mmW 710mmD 710mm
SH 420mm
LEATHER MODULAR SEAT LEFT SECTION EF285
H 680mmW 710mmD 710mm
SH 420mm
LEATHER EGG STYLE CHAIR EF033D
H 1100mmW 800mmD 720mm
SH 430mm
LEATHER EGG STYLE CHAIR EF033C
H 1100mmW 800mmD 720mm
SH 430mm
BUCKET CHAIREF032WHITE
H 860mmW 700mmSH 460mm
GLOBE CHAIREF034B
H 750mmW 650mmD 830mm
SWAN STYLE CHAIREF033B
H 450mmW 460mmD 850mm
SH 450mm
TUB CHAIREF032
H 760mmW 645mmD 605mm
SH 440mm
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TABLES
SQUARE LEATHER COFFEE TABLE
EF223
H 510mmW 600mmD 600mm
SQUARE LEATHER COFFEE TABLE
EF224
H 510mmW 600mmD 600mm
SQUARE LEATHER COFFEE TABLE
EF222
H 510mmW 600mmD 600mm
RECTANGLE LEATHER COFFEE TABLE
EF226
H 510mmW 1200mmD 500mm
RECTANGLE LEATHER COFFEE TABLE
EF228
H 510mmW 1200mmD 500mm
RECTANGLE LEATHER COFFEE TABLE
EF227
H 510mmW 1200mmD 500mm
CIRCULAR COFFEETABLE TOP
EF330A
H 450mmDIA 600mm
TABLE BASE EF244C
CIRCULAR COFFEE TABLE TOP
EF353
H 450mmDIA 600mm
TABLE BASE EF244C
GLASS CIRCULARCOFFEE TABLE
EF054A
H 400mmDIA 700mm
GLASS COFFEE TABLEEF054
H 400mmDIA 700mm
RECTANGLE GLASSCOFFEE TABLE
EF055A
H 400mmW 1220mmD 597mm
MAPLECOFFEE TABLE
EF059B
H 600mmW 600mmD 600mm
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CHROME BISTRO TABLEEF060
H 730mmDIA 610mm
SQUARE BISTRO TABLEEF245
H 750mmW 600mmD 600mm
TABLE BASE EF244BCircular top also available
SQUARE BISTRO TABLEEF244
H 750mmW 600mmD 600mm
TABLE BASE EF244BCircular top also available
CHROME POSEUR TABLEEF063
H 1100mmDIA 610mm
CIRCULAR POSEUR TABLEEF330C
H 1130mmDIA 600mm
TABLE BASE EF243ASqaure top also available
CIRCULAR POSEUR TABLEEF333
H 1130mmDIA 600mm
TABLE BASE EF243ASqaure top also available
LONG POSEUR TABLEEF245B
H 1130mmW 1800 mm
D 600mmAlso available with black top
GLASS POSEUR TABLEEF065B
H 1020mmDIA 600mm
TULIP TABLEEF297
H 750mmDIA 900mm
TULIP TABLEEF297A
H 750mmDIA1200mm
GLASS CIRCULAR TABLEEF073
H 720mmDIA 1200mm
MAPLE CIRCULAR TABLEEF027B
H 720mmDIA 1000mm
EXHIBITION STANDCF132A
H 1230mmW 1230mmD 750mm
GARMENT RAILEF117
H 1535mmW 1800mmD 400mm
COAT STANDEF278
H 1830mm
POP UP BROCHURE STANDEF130A
H 1540mmW 275mmD 365mm
DESK HIGH CUPBOARDEF087White
H 720mmW 80mmD 600mm
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Customer Details
Company Name .............................................................................................................................................................................................................................................................................................
Address .......................................................................................................................................................................................................................................................................................................................
.................................................................................................................................................................................................................... ....... Postcode .....................................................................................
Tel ................................................................................................................................................................................................................. Fax ......................................................................................................
Email ...................................................................................................................................................................................................... Stand Number ...................................................................
Delivery Contact Name ................................................................................................... Mobile Number .........................................................................................................
Payment Details
Payment Method (please specify): Debit Card Credit Card*
Card Number ................................................................................................... Expiry Date .................................................... Security Number . ..................................
*Please note there is a 2% surcharge for payment with a credit card
Customer Order
Item Code Description Colour Quantity Cost Total
Chairs
EF349 Web Chair Black £30
EF349A Web Chair White £30
EF349B Web Chair Red £30
EF020A Panton Style Chair Black £30
EF020B Panton Style Chair White £30
EF346 Hypnosis Chair Clear £30
EF021G Ghost Style Chair Clear £30
EF316 Victoria Ghost Style Chair Clear £25
EF327 Jackpot Chair Black £30
EF326 Jackpot Chair White £30
EF246 Eames Style Chair White £30
EF247 Eames Style Chair Black £30
EF022White Square Bistro Chair White £30
EF403 Toledo Chair Silver £25
EF281 Eames Style Cantilever White £65
EF280 Eames Style Chair Black £65
EF011A Operator Chair with Arms Black £30
EF025 Draughtsman’s Chair Black £35
EF008A Conference Chair Black £18
EF006G Compact Chair Black £18
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Item Code Description Colour Quantity Cost Total
Stools
EF350B Web Stool Red £35
EF350A Web Stool White £35
EF350 Web Stool Black £35
EF380 Concorde Stool White £35
EF386 Kube Stool White £35
EF386 Kube Stool Black £35
EF027I Z Stool Red Pad £35
EF027C Z Stool Blue Pad £35
EF027J Z Stool White Pad £35
EF027 Z Stool Black Pad £35
Soft Seating
EF046E Chesterfield Chair Black £195
EF046F Chesterfield Chair Pink £195
EF046D Chesterfield Chair White £195
EF231 Leather Modular Seating Black £120
EF232 Leather Modular Seating Pink £120
EF230 Leather Modular Seating White £120
EF047E Chesterfield Sofa 2 Seat Black £275
EF047F Chesterfield Sofa 2 Seat Pink £275
EF047D Chesterfield Sofa 2 Seat White £275
EF048D Chesterfield Sofa 3 Seat Black £325
EF048E Chesterfield Sofa 3 Seat Pink £325
EF048C Chesterfield Sofa 3 Seat White £325
EF048H Chesterfield Sofa 4 Seat Black £395
EF048I Chesterfield Sofa 4 Seat Pink £395
EF048G Chesterfield Sofa 4 Seat White £395
EF046B Corbusier Style Armchair White £125
EF047C Corbusier Style 2 Seat Sofa White £240
EF048B Corbusier Style 3 Seat Sofa White £295
EF046 Corbusier Style Armchair Black £125
EF047 Corbusier Style 2 Seat Sofa Black £240
EF048 Corbusier Style 3 Seat Sofa Black £295
EF031C Barcelona Style Chair White £110
EF031A Barcelona Style Chair Black £110
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Item Code Description Colour Quantity Cost Total
Soft Seating cont
EF031G Barcelona Style Sofa White £200
EF031B Barcelona Style Footstool Black £55
EF031D Barcelona Style Footstool White £55
EF230A Modular Exhibition Seat White £150
EF294 Cube Black £30
EF0293 Cube White £30
EF296 Pouffe Black £30
EF295 Pouffe White £30
EF285 Leather Modular Left Black £65
EF283 Leather Modular Middle Black £65
EF284 Leather Modular Right Black £65
EF286 Leather Modular Pouffe Black £65
EF033C Leather Egg Style Chair Black £120
EF033D Leather Egg Style Chair White £120
EF032White Bucket Chair White £85
EF033B Swan Style Chair Blue £85
EF034B Globe Chair Red £85
EF032 Tub Chair Black £65
Tables
EF223 Square Leather Coffee Table Black £50
EF224 Square Leather Coffee Table Pink £50
EF222 Square Leather Coffee Table White £50
EF227 Rectangle Leather Coffee Table Black £75
EF228 Rectangle Leather Coffee Table Pink £75
EF226 Rectangle Leather Coffee Table White £75
EF330A/EF244C Circular Coffee Table White Top £25
EF353/EF244C Circular Coffee Table Black Top £25
EF054A Glass Circular Coffee Table Chrome Legs £45
EF054 Glass Circular Coffee Table Black Legs £45
EF055A Glass Rectangle Coffee Table Chrome Legs £65
EF059B Maple Coffee Table Maple £25
EF060 Chrome Bistro Table Chrome £35
EF245A/EF244B Square Bistro Table White £40
EF242A/EF244B Square Bistro Table Black £40
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Item Code Description Colour Quantity Cost Total
Tables cont
EF333/EF243A Circular Poseur Table Black £60
EF330C/EF243A Circular Poseur Table White £60
EF245B Long Poseur Table White £110
EF065B Glass Poseur Table N/A £65
EF063 Chrome Poseur Table Chrome £60
EF297 Tulip Table (900mm) White £85
EF297A Tulip Table (1200mm) White £90
EF297B Oval Tulip Table White £125
EF073 Glass Circular Table N/A £85
EF027B Maple Circular Table Maple £75
EF050A Rectangle Folding Table N/A £18
EF051A Rectangular Banquet Table(6ft) N/A £18
EF051B Rectangular Banquet Table(4ft) N/A £15
EF097AW Rectangle Desk White £55
Accessories
EF236 Leather Bar White £225
EF239 Leather Bar Pink £225
EF237 Leather Bar Black £225
EF104F Black Wood Bar Black £175
EF104H White Wood Bar White £175
EF087White Desk High Cupboard White £40
EF117 Garment Rail Chrome £30
EF136 Chrome Post Chrome £20
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Item Code Description Colour Quantity Cost Total
Accessories cont
EF137A Rope Black/Red/Blue/Green
£15
EF038 Tensa Barrier Chrome £35
EF133 Glass Fridge Small N/A £90
EF131 Glass Fridge Large N/A £125
EF130A Pop Up Brochure Stand Silver £50
EF132A Exhibition Stand Maple £85
EF278 Coat Stand White £25
Packages
Package 1 1 Chrome Bistro Table2 Ski Lift Chairs £75
Package 2 1 Black or White Bistro Table2 Jackpot Chairs £90
Package 3 1 Poseur Table2 Z Stools £130
Package 41 Rectangle Banquet Table1 Cloth2 Conference Chairs
£80
Package 52 Corbusier Armchairs2 Seat Corbusier Sofa1 Glass Rectangle Coffee Table
£595
Net £
Vat 20% £
Order Total £
Head Office (SE)0845 300 5455
Central London0203 328 4588
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