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Effective Project Management:Traditional, Agile, Extreme
Presented by(facilitator name)
Managing Complexity inthe Face of Uncertainty
Ch01: What Is a Project?
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Defining a project
Defining a program
Defining a portfolio
Understanding the scope triangle Managing the creeps
The importance of classifying projects
Summary of Chapter 1
Ch01: What Is a Project?
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A project is a sequence of unique, complex, and
connected activities having one goal or purpose and
that must be completed by a specific time, within
budget, and according to specification.
Defining a Project
Activity A
Activity C
Activity
B
Activity D
Activity E
Whats missing from this definition?
Ch01: What Is a Project?
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A project is a sequence of finite dependent activities
whose successful completion results in the delivery of
the expected business value that validated doing theproject.
OR
There are some components or activities that make a
set of activities a project. These are:Project is temporary
Project has a definite purpose and deliverables
Project has some beginning and ending
Project has scarce resources and their effective
utilization.
A Business-focused Definition of a Project
Ch01: What Is a Project?
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A program is a collection of related projects that share a
common goal or purpose.
Defining a Program
Project A
Project C
Project BProject D
Project E
Program 1 Program 2
Ch01: What Is a Project?
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Temporary Program Office
Permanent Program Office
Program Offices
Ch01: What Is a Project?
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A portfolio is a collection of projects that share some
common link to one another.
For example,Same business unit
New product development projects
R & D projects
Maintenance projects
Process improvement projects
Staffed from the same resource pool
Same budget
Defining a Portfolio
Ch01: What Is a Project?
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Understanding the Scope Triangle
Scope and Quality
Resource Availability
Ch01: What Is a Project?
Figure
01-01
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Prioritizing the Scope Triangle
Ch01: What Is a Project?
Figure
1-2
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Applying the Scope Triangle
Ch01: What Is a Project?
The scope triangle is a system in balance.
The lengths of the three sides exactly bound scope and quality.
Change in the variables will cause the system to be out of balance
In such cases use the scope triangle to
Build a problem escalation strategyTo structure the Project Impact Statement
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Scope Creep (change in the project that was not in the original plan)
Hope Creep (when a project team member falls behind schedule butreports that he or she is on schedule)
Effort Creep (team member working but not making progressproportionate to the work expended
Feature Creep (when team members arbitrarily add features and
functions to the deliverable)
Creeps to Watch Out For
Ch01: What Is a Project?
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Project Classification To adopt a one size fits all
approach to every project is
just asking for trouble.
Your approach to managing
any project must adapt to the
characteristics of the project.
A classification rule can help
you choose that approach
Ch01: What Is a Project?
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Risk (high, medium, and low).
Business Value (high, medium, and low).
Duration (such as 3 months, 3 to 6 months, 6 to
12 months, and so on). Complexity (high, medium, and low).
Technology used (well-established, used
occasionally, used rarely, never used).
Number of departments affected (such asone, a few, several, and all).
Cost
Classification by Project Characteristics
Ch01: What Is a Project?
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Table
1-1
Example Project Classes and DefinitionsCLASS DURATION RISK COMPLEXITY TECHNOLOGY LIKELIHOOD OF
PROBLEMS
Type A > 18 months High High Breakthrough Certain
Type B 9-18 months Medium Medium Current Likely
Type C 3-9 months Low Low Best of Breed Unlikely
Type D
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Installing software
Recruiting and hiring
Setting up a hardware system in a field office
Soliciting, evaluating, and selecting vendors Updating a corporate procedure
Developing application systems
Classification by Project Type
Ch01: What Is a Project?
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Required and Optional ProcessesProject Management Process Project Classification
IV III II I
Define
Conditions of Satisfaction R R O O
Project Overview Statement R R R RApproval of Request R R R R
PlanConduct Planning Session R R O OPrepare Project Proposal R R R R
Approval of Proposal R R R R
Launch
Kick-Off Meeting R R O O
Task Schedule R R R RResource Assignments R R R O
Statements of Work R O O OMonitor/Control
Status Reporting R R R RProject Team Meetings R R O O
Approval of Deliverables R R R R
Close
Post-implementation Audit R R R RProject Notebook R R O O
R = Required O = Optional
Ch01: What Is a Project?
Figure
1-3
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Class Exercise #1Read the Case Study and Form Teams
Pizza Delivered Quickly (PDQ) has fallen on hard times
and needs your help to survive. Read the Case Studyand be prepared to ask questions for clarification.
Once the case study has been clarified, teams will be
chosen. Teams will work on the same case study but
independently of each other. Team size should be
between 4-6.
Ch01: What Is a Project?
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