Embracing your Harvard CV
Carol Bates, MD
Assistant Dean for Faculty Affairs
February 2014
3 Office for Faculty Affairs
The CV’s Purpose
To showcase your
accomplishments in crisp,
organized, easy to read format
4 Office for Faculty Affairs
Key Messages:
• The big picture: Your narrative
• Teaching – critical for everyone
º Capture all of it
º Be sure to mention teaching in your narrative
• Reach of your reputation
º Regional/national/international talks
º Professional societies, committees, editorial roles, grant review
5 Office for Faculty Affairs
6 Office for Faculty Affairs
Templates
7 Office for Faculty Affairs
Preformatted Template
8 Office for Faculty Affairs
Features of the Preformatted Template
9 Office for Faculty Affairs
10 Office for Faculty Affairs
11 Office for Faculty Affairs
12 Office for Faculty Affairs
13 Office for Faculty Affairs
14 Office for Faculty Affairs
General CV Formatting
• Always report activities from oldest to most recent
• Appointments should match HMS records
• Each activity/role should be listed only once
• If a category doesn’t apply, leave it off
º Keep a shadow CV that includes all categories
• Include page numbers
• Avoid abbreviations known only to your subspecialty
º Your CV will be read by people outside of your field
15 Office for Faculty Affairs
16 Office for Faculty Affairs
Leadership and Committees
• Major Administrative Leadership
• Includes educational, clinical, research and general administrative
leadership positions
• Group by Local, National, International
• Committee work
• Group by Local, National, International
• Grant review, professional society roles, lay society
work appear elsewhere
17 Office for Faculty Affairs
Education
1998-2001
MD (Medicine) Albany Medical College, Albany NY
Postdoctoral Training
09/01-06/03
Clinical Fellow in Medicine,
Interventional Cardiology
Massachusetts General Hospital
Faculty Academic Appointments
06/03-09/07
Instructor in Medicine Massachusetts General Hospital, HMS
09/07- Assistant Professor of Medicine Massachusetts General Hospital, HMS
Appointments at Hospitals/Affiliated Institutions
2003-
Assistant Physician Massachusetts General Hospital,
Department of Medicine
Major Administrative Leadership Positions
Local
2007- Director, Interventional Cardiology
Fellowship
Massachusetts General Hospital,
Department of Medicine
National
2006 Co-Chair, Cancer Genome Atlas
Network
NCI/NHGRI
18 Office for Faculty Affairs
Professional Societies
2001-
American Heart Association Member
2003- American College of Cardiology
2003-2005 Member
2005- Fellow
2001-2002
Member, Meritorious Service
Review Committee
2003- Chair, Women in Cardiology
Committee
Grant Review Activities
National
2002-2007 NHLBI R21 Study Section NIH
2000-2002 Ad hoc Member
2003-2007 Permanent Member
19 Office for Faculty Affairs
Grant Funding
• List (with dates)
• Past funding
• Current funding
• Projects submitted for funding
• Training grants and Mentored Trainee Grants
• Unfunded projects
• Include total direct costs (all years) if PI, co-PI, site PI
on current grants
• Describe the project
20 Office for Faculty Affairs
Funding Information
Current
2006-2010 The role of isoflavones in the management of hot flashes
NCCAM/R21 1234567A
PI ($275,000)
The major goal of the study is to use skin conductance measurements to quantify the
impact of different isoflavones on hot flash frequency and severity.
2007-2012 Evaluating decision-making in childhood vaccinations
AHRQ/R01 1234567A
Co-Investigator
The major goals of this study are to evaluate factors that lead to parental refusal to
vaccinate and to design an intervention for health care professionals that will increase the
acceptability of vaccinations. My role is to design the tool that will measure parental
preferences and attitudes toward vaccination and to interpret the data.
Current Unfunded Projects
2009-2012 Pilot study of the association of the OSCE with performance on Medical Board
examinations (Mentor)
I am supervising an Academy fellow in evaluating the association between OSCE
performance and Part I of the Medical Board examinations
(PI -Jones)
21 Office for Faculty Affairs
22 Office for Faculty Affairs
Report of Teaching
Defined broadly, includes didactic and clinical or
research supervision
Should add up to >50 hrs
Teaching outside of Harvard does not count towards 50 hrs, but does
speak to reputation
Common errors:
Laboratory & Other Research Supervisory & Training Responsibilities
Focus on level of effort spent on this activity
Formally Supervised Trainees and Faculty
Focus on individual mentees, what they accomplished, where they
are now
23 Office for Faculty Affairs
Proposed additions to Report of Teaching
• Formally Mentored Harvard Medial Student Scholars in
Medicine
• Formally Supervised Trainees changing to Mentored
Trainees and Faculty
24 Office for Faculty Affairs
Report of Local Teaching and Training
Teaching of Students in Courses
2000- The Human Body HMS
1st year Medical Students 3hr tutorial sessions per wk/ 8 wks
Formal Teaching of Residents, Clinical Fellows and Research Fellows (post-docs)
2006-2007 Management of cholelithiasis BIDMC
1st yr Surgery residents One hour lecture per yr
Clinical Supervisory and Training Responsibilities
2000-2007 Ambulatory Internal Medicine Clinic
Preceptor, Children’s Hospital Boston One half session per week
25 Office for Faculty Affairs
26 Office for Faculty Affairs
Your talks
• Include notation on sponsorship/funding
º No presentations below were funded by outside entities" or "Those
presentations below funded by outside entities are so noted and the
funder(s) is (are) identified."
• Categories speak to breadth of reputation
º Local = Harvard and affiliates
º Regional
º National (includes national meeting held in Boston)
º International (includes international society that met in US)
• You can include talks that are scheduled for future
27 Office for Faculty Affairs
Example
National Presentations
Those presentations below sponsored by outside entities are so noted and the
sponsors are identified.
2011 Total Ankle Arthroplasty (CME course)/invited presentation
American Association of Orthopedic Surgeons
San Diego, CA
2012 Autism Spectrum Disorders/plenary talk
American Psychiatric Association
Boston, MA (Pfizer)
2013 Reduction of emergency room visits for asthmatic children
with multifactorial home interventions (Selected Oral Abstract)
American Academy of Pediatrics annual meeting
Orlando, FL
28 Office for Faculty Affairs
Clinical Activities
• Clinical Activities
º Where and how often do you see patients?
• Clinical innovations
º Especially important if AOE is Clinical Expertise and Innovation
• Proposed new section after Clinical Activities on Report
of Teaching and Education Innovations
29 Office for Faculty Affairs
Education of Patients and Service to the Community
• Talks to lay public belong here not in Invited
Presentations
• Recognition includes
º Best Doctor, Who’s Who (not in Honors and Awards)
º Media recognition
30 Office for Faculty Affairs
31 Office for Faculty Affairs
32 Office for Faculty Affairs
Report of Scholarship
• Research investigations vs other peer reviewed
º Research investigations include presentation of new data
• Don’t use et. al. (list all authors)
• Abstracts only 3 yrs unless award received
• Selected scholarship should largely be since last
promotion – please circle
• Separately number each category starting at 1.
• Highlight your name (bold/underline)
• Annotate (*) co-authors who are your mentees
33 Office for Faculty Affairs
Report of Scholarship
Peer Reviewed Publications in print or other media
Research investigations
1. You ME, Lee KY, Chey RY, Menguy R. Electrogastrographic study of patients with unexplained
nausea, bloating and vomiting. Gastroenterology 2005; 79:311-4.
2. Arnold TR, Bevalay TT, Chetan BU, You ME. The role of C1q alpha in pulmonary hypertension and
acute ischemia. Cardiology 2007; 2(5):3251-3263.
Research publications without named authorship
1. Irin MG, Cilli BM, Elman JS, and the Asthma Clinical Research Network *. Quality control of meters
for multicenter clinical trials. Am J Respir Crit Care Med 2005; 356:1276-281. (*member of the writing
group cited in the appendix of the manuscript)
2. The Asthma Clinical Research Network *. Quality control of meters for multicenter clinical trials. Am
J Respir Crit Care Med 2008; 356:1276-281. (*member of the writing group cited in the appendix of the
manuscript)
Non-peer reviewed scientific or medical publications/materials in print or other media
Proceedings of meetings or other non-peer reviewed research publications
1. Bengtsson S, Cilli BM, Solheim BG, You ME. Enforcement of data protection, privacy and security in
medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors. MEDINFO 02.
Proceedings of the 7th World Congress on Medical Informatics, Sep 6-10, Geneva, Switzerland; 2002. pp.
1561-5.
Reviews, chapters, monographs and editorials
1. Weinstein L, You ME, Swartz MN. Pathogenic properties of invading microorganisms. In: Sodeman
WA Jr, Sodeman WA, editors. Pathologic physiology: mechanisms of disease. Philadelphia: WB
Saunders; 2004. p. 457-72.
2. You ME, Hunninghake GW, Gadek JE, Szapiel SV. The human alveolar macrophage. In: Harris CC,
editor. Cultured human cells and tissues in biomedical research. New York: Academic Press; 2007. p. 54-
6. (Stoner GD, Series editor. Methods and perspectives in cell biology; vol. 1.)
34 Office for Faculty Affairs
New Ways to Demonstrate Scholarship
• Mentor of primary author
º 23. Smith SR, **Browning EB, James SP, Henry RD. Hand fractures in
children. Pediatrics 2013;73:165-70.
º ** Denotes trainee for whom I served as primary mentor
• Notable citations of scholarship
º Herbert S, Morales S, Walker J. Cellular microtubles and sonic
hedgehog. Nature 2012;111:35-40.
• Accompanied by editorial
• Sited by the Faculty of 1000
35 Office for Faculty Affairs
The Narrative’s Purpose
Your opportunity to highlight
your unique combination of
accomplishments
36 Office for Faculty Affairs
The Narrative
• Your Area of Excellence and any Significant Supporting
Activities should be discussed
• Expand on accomplishments – find your sweet spot
º Don’t be shy, but don’t overstate (“many” if number is 2”)
• Opportunity to describe things that don’t have another
home
º Accomplishments as administrative leader
º Teaching innovations
º Submitted manuscripts
• Teaching and mentoring
37 Office for Faculty Affairs
The Narrative…
• Answer anticipated obvious questions
º Major change in career focus
º Large time lapse (or your chief can address but should be somewhere)
• Extent of your regional/national/international impact
• Will be read by professionals outside of your field
• Speak in 1st and not 3rd person
• Formatting isn’t critical – more important to tell your
story
38 Office for Faculty Affairs
HMS Resources
Websites:
• http://www.fa.hms.harvard.edu/ • The Office for Faculty Affairs at Harvard Medical School
• http://facultypromotions.hms.harvard.edu/ • Overview of all ‘Area(s) of Excellence’
• Create “customized” criteria for rank and activities
• Format your CV using templates and detailed instruction guide
• Dedicated e-mail and phone line for questions • E-mail: [email protected]
• Phone: 617-432-7112
39 Office for Faculty Affairs
• Maureen Connelly, MD, MPH, Dean for Faculty Affairs
• Carol Bates, MD, Assistant Dean for Faculty Affairs
• Bethany Westlund, PhD, Assistant Dean for Faculty Affairs
• Program Directors:
• Dagmara Cotti, PhD
• Kathleen Dave, PhD
• Zoë Fonseca-Kelly, PhD
• Jonathan Matsui, PhD
• Promotions Specialists:
• Veronica Leo, M.Ed.
• Melanie Whall, M.A.
Office for Faculty Affairs
Thank you!
Top Related