Training webinar: How to Use Animation for High-Impact CommunicationHelp your audience to understand and remember your message!
Ellen Finkelstein@EFinkelstein
1
Basic Animation
3
We can solve the problem by seeing where the process is breaking down
Suggestion Box
Suggestion
The 4 types of animation
4
We can solve the problem by seeing where the process is breaking down
Suggestion Box
Suggestion
The 4 types of animation
Basic Animation
Select an object
Open the animation interface
Choose an animation effect
Set the Start, Property, and Speed options
Advanced Animation
Renaming objects
Using the Effect dialog box
Reordering animations
Using the advanced timeline
Creating triggers
7
We can solve the problem by seeing where the process is breaking down
Suggestion Box
Suggestion
Renaming objects
8
We can solve the problem by seeing where the process is breaking down
Suggestion Box
Suggestion
Renaming objects
9
We can solve the problem by seeing where the process is breaking down
Suggestion Box
Suggestion
Use the Effect Options tab
10
We can solve the problem by seeing where the process is breaking down
Suggestion Box
Suggestion
Use the Effect Options tab
11
We can solve the problem by seeing where the process is breaking down
Employee puts
suggestion in box
Manager reads
suggestions
Manager chooses a suggestion
of the month
Manager organizes
implementation of the
suggestionUse the Timing tab
12
We can solve the problem by seeing where the process is breaking down
Employee puts
suggestion in box
Manager reads
suggestions
Manager chooses a suggestion
of the month
Manager organizes
implementation of the
suggestionUse the Timing tab
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Suggestions & implementations in 10 departments
September October November December January0
10
20
30
40
50
60
70
80
90
100
87
25
139 86
2 2 1 1
SuggestionsImplementations
Use the Chart Animation tab
14
Suggestions & implementations in 10 departments
September October November December January0
10
20
30
40
50
60
70
80
90
100
87
25
139 86
2 2 1 1
SuggestionsImplementations
Use the Chart Animation tab
15
Videos appear on the animation list as a trigger
Use the Movie Settings tab
16
Sounds appear on the animation list
Using the Sound Settings tab; reordering animations
17
We can solve the problem by seeing where the process is breaking down
Employee puts
suggestion in box
Manager reads
suggestions
Manager chooses a suggestion
of the month
Manager organizes
implementation of the
suggestionUsing the advanced timeline
18
We can solve the problem by seeing where the process is breaking down
Employee puts
suggestion in box
Manager reads
suggestions
Manager chooses a suggestion
of the month
Manager organizes
implementation of the
suggestionUsing the advanced timeline
19
We can solve the problem by seeing where the process is breaking down
Suggestion Box
Suggestion
Using motion paths
20
We can solve the problem by seeing where the process is breaking down
Suggestion Box
Suggestion
Using motion paths
Where is the process is breaking down?
Employee puts
suggestion in box
Manager reads
suggestions
Manager chooses a suggestion
of the month
Manager organizes
implementation of the
suggestion21
We encourage employees to
make suggestions by offering prizes and recognition.
We trained managers for this program, but
don’t offer them prizes or recognition.
Reading suggestions can be time-
consuming. Some managers say they don’t have the time
Implementing suggestions
involves motivating employees to
change, training them, and
monitoring results.Creating triggers
Where is the process is breaking down?
Employee puts
suggestion in box
Manager reads
suggestions
Manager chooses a suggestion
of the month
Manager organizes
implementation of the
suggestion22
We encourage employees to
make suggestions by offering prizes and recognition.
We trained managers for this program, but
don’t offer them prizes or recognition.
Reading suggestions can be time-
consuming. Some managers say they don’t have the time
Implementing suggestions
involves motivating employees to
change, training them, and
monitoring results.Creating triggers
10 Animations You Can Use in Any Presentation
-1 10
Motion paths
Build (for a table)
Cascading
Changing text color
Highlight words
Encircling an object
Wiping (chart/arrow)
Fade an image in/out
Using triggers
Enlarging an image
24
The Suggestion Box Program Is Broken
Suggestion Box
1 Motion Path
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The Suggestion Box Program Is Broken
Suggestion Box
1 Motion Path
26
The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.
In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.
We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.
2 Build (for table)
The suggestions are good!
27
We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.
In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.
We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.
2 Build (for table)
28
The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.
In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.
We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.
3 Cascading
29
The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.
In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.
We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.
3 Cascading
30
The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.
In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.
We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.
4 Changing text color
31
The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.
In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.
We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.
4 Changing text color
32
The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.
In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.
We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.
5 Highlighting important words
33
The suggestions are good!We lose good candidates we make offers too slowly and they find something else by then. Instead of sending offer proposals to HR, we should have a salary range in advance and let the manager make an offer on the spot, based on his/her budget.
In my department, lots of people don’t know how to automate Word or Excel and spend 10 times what they need to on their tasks. Just one knowledgeable person, going around to employees and helping them could save huge amounts of time.
We require employees to get the signature of our department head when they want to change desks or make other minor changes, but he isn’t always here and so they have to wait. They hate that. In reality, any one of us could give the approval and get them on their way sooner.
5 Highlighting important words
34
Results have dropped sharply
September October November December January0
10
20
30
40
50
60
70
80
90
100
87
25
139 86
2 2 1 1
SuggestionsImplementations
6 Encircling an object
35
Results have dropped sharply
September October November December January0
10
20
30
40
50
60
70
80
90
100
87
25
139 86
2 2 1 1
SuggestionsImplementations
6 Encircling an object
36
We can solve the problem by seeing where the process is breaking down
Suggestion Box
Suggestion
7 Wiping a bar chart/arrow
37
The suggestion travels from idea to implementation
Suggestion Box
7 Wiping a bar chart/arrow
38
“I have many ideas to improve things around here, but I didn’t feel like they were appreciated, so I stopped making suggestions.”
“I’ve lost 2 employees in my department and I’m doing a lot of the extra work myself to avoid losing more people. I’d love to implement some of these ideas, but I don’t have time.”
8 Fading an image in/out
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“I have many ideas to improve things around here, but I didn’t feel like they were appreciated, so I stopped making suggestions.”
“I’ve lost 2 employees in my department and I’m doing a lot of the extra work myself to avoid losing more people. I’d love to implement some of these ideas, but I don’t have time.”
8 Fading an image in/out
40
Research is clear about necessary components of a suggestion programA senior manager needs to champion the program and sit on the evaluation committeeA cross-functional team must review suggestions & acknowledge them within 48 hours
An administrator must make sure the process moves along; if not, it reduces morale
This lends credibility to the employee suggestion program and makes
suggesters feel important.
It must have the power to implement suggestions and be willing to ask
“why not” rather than “why.”
One company had 100+ suggestions stuck in a review committee that
kept postponing meetings.
Using a trigger to display more information
9
41
Research is clear about necessary components of a suggestion programA senior manager needs to champion the program and sit on the evaluation committeeA cross-functional team must review suggestions & acknowledge them within 48 hours
An administrator must make sure the process moves along; if not, it reduces morale
This lends credibility to the employee suggestion program and makes
suggesters feel important.
It must have the power to implement suggestions and be willing to ask
“why not” rather than “why.”
One company had 100+ suggestions stuck in a review committee that
kept postponing meetings.
Using a trigger to display more information
9
42
Suggestions offers great potential benefits
Enlarging an image10
43
Suggestions offers great potential benefits
Enlarging an image10
ExamplesMakeover examples
Convert table to two images, faded in & out
Convert a list of speakers to an animated showcase
Convert bulleted text to an animated SmartArt diagram
45
A presentation has 3 components: all need to be outstanding!• Content: Message/points, organization, stories,
call to action, overview, summary.• Design: Slide master, font, colors, shape
treatment, images• Delivery: Connection with the audience,
interactivity, eye contact, lack of filler words, clear speech, natural gestures
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A presentation has 3 components: all need to be outstanding!
Content: Message/points,
organization, stories, call to action, overview,
summary.
Design: Slide master, font, colors, shape treatment, images
Delivery: Connection with the audience,
interactivity, eye contact, lack of filler words, clear speech, natural gestures
47
Find your files fast!
Convert a table to images faded in and out
Before AfterNo organization; files placed anywhere
We create a coherent organization system
Files only in manilla folders; labels are hard to see
We put your files in clearly labeled hanging folders
Files not ordered alphabetically or by topic
We order your folders by topic and alphabetically
You waste time every day looking for your files!
We guarantee that you’ll be able to find what you need faster!
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Find your files fast!
Convert a table to images faded in and out
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Our panel of speakers• Marilyn Foster, Financial Analyst, Foster &
Bellworth• Marc Merriman, CFO, Seely Products, Inc.• Francis O’Sullivan, CEO, Gorman & Sons• Joan Stein, CFO, Marley, Goldsmith & Blaine
Our panel of speakers
Marilyn FosterFinancial AnalystFoster & Bellworth
Marc MerrimanCFOSeely Products, Inc.
Francis O’SullivanCEOGorman & Sons
Joan SteinCFOMarley, Goldsmith & Blaine
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High-Impact Animation
in PowerPoint
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1
23
1 10
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