Electronic Writing Processes
Components of Writing
O CompositionO Transcription
History Personal Computer
(PC)
Use of computers in business writing
O Identify, search, record, organize and modify relevant text.
O Write, edit and revise the documents.O Used in writing assignments(thesis,
proposals, feasibility study, or case study etc)
OBut they can never replace poor writing skills
Uses:O Note-taking: Skeletonize the notes PC, Laptop or PDA Search and Replace features ( Eg. Replacing J. with Journal after the meeting)
SearchingO Lengthy Research paper, Long-
term project should be stored in database in order to use it in future use as reference.
O Report Writing Software Search in the database Join data into one file Organize and Generate daily,
weekly, monthly report automatically.
Word-Polishing Built in dictionary in word processor “Wordhunter”- helps you to find right word
when you are stumped. founder + of + facebook = Mark Zuckerburg right + side + ship = Starboard Word pronunciation by computer Grammar checking Spelling Checking “Spell Checkers”
Outlining Part of word-processing package or a
separate program Outline of thoughts quickly and
rearrange the sections rapidly, change levels and so on
Import text from other files to the outliner to other files vice versa
Changing defaults Word Processing software Enhance document appearance on
screen as well as layout Templates Change margin width, heading text,
headers and footers, page numbers, tables, font,
Correct typing errors: don ; t don’t teh the
Using multiscreens Split the screen – multiple work place Outline in in one window And drafting in another window
Searching and replacingWord search and replaceText search and replace
Linking Data stored in database shared with
another program Statistical Analysis & Graphical
Presentation linked to report generating software
Adding Attribution Inserting footnote, endnote, superscript
number Citation(short note) in picture, graph, text
and renumber as well as reposition
Using e-mail Quicker to deliver, cheaper to send Instantaneous sending, but may not
be instantaneous response Mass distribution of message quickly
CC and BCC Recording of sending message
Hey John,Do U know what d assignment is about? Can U help me?
Using e-mail ( contd.)O Guidelines: Avoid words all in capital letters. Proofread (read for errors) the mail before
sending If your message is unusually long, warn
your reader early so he or she can decide how to handle it.
Use valuable and descriptive subject lines Relevant and valuable to the audience Tone
Use abbreviations such as “LOL” or smiley :P :D only with your close friends or family
Do not forward chain letters or joke-of-the-day to a list of email recipients
Keep signature lines brief; maximum four lines
Thank You
Presented by, Rabin Bhandari
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