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EDRms for Healthcare

• EMCDocumentum6.5-theworldleadingEDMsoftwareproduct

• KofaxAscent-theworldleadingimagecapture softwareproduct

• FileTrailforintegratedpapermanagement.

Clinicianshaveidentifiedanumberoflimitationsofmostdocumentmanagementproductscurrentlyavailable:

• Asecuritymodelwithonlybasicaccesscontrols.Currently, elaborateworkaroundsmustbeputinplacetohandlesensitive

documents,suchasthoserelatingtochildprotection

• Lackofintegratedsupportforscanning,leadingtolaborious andinefficientprocessesforuploadingclinicaldocuments.

• Lackofdocumentsearchfacilitiesandpoordocument categorisation

• Lackofaudittrailfacilitiestoestablishwhoisaccessing what,whereandwhen

• LackofasingleviewofCRS,PaperRecordsandEDM information.

Designed by clinicians, for clinicians, 6pm have configured an Electronic Document management and integrated Record management (EDm/iRm) solution for Healthcare focusing on cRs application integration. the solution is based on cots methodology using market leading products:

www.6pmsolutions.comwww.6pmsolutions.com

clinical Focussed EDm

FullClinicalViewofPatientRecord6PM’ssolutionprovidestheClinicianwithaPatientCentricviewofthepatientrecordwhetherdocumentsareheldelectronicallyorinpaperarchives,negatingtheneedforexpensiveBulkbackscanningofmedicalrecords.

Designed by clinicians, for clinicians the 6pm solution was created to ensure that:

• Integrationwithotherclinicalapplicationsiscateredfor

• Thequalityofpatientcareisimprovedbyhavingtheright informationattherighttime,inapatientcentricformat

• Clinicalperformanceincreasesincludingimproved‘release timetocare’

• Clinicalsecurityiscateredforwithoutexpensive workaroundsandincludesintegrationwiththeSPINE security.

6pm EDm/iRm Features• ClinicalSafeScanandValidationProcess

• CompleteBusinessProcessLifeCycle(BS10008)Paper throughtoDigitalconversion

• IntegrationwithCRSApplications

• ClinicalSafeEDMViewerdesign

• PaperArchiveIntegratedRecordManagement(FileTrail)

• AnEnterprise-WideSolutioncoveringbothClinicalandNon- ClinicalApplications(i.e.:HR,Finance,andAdmin)

• PD0008complianceforlegaladmissibility

• EDMSecurity-FullyintegratedwiththeSpine authentication,SSOandrolebasedaccesssecuritymodel includingtheSmartCardsystem

• EDMAdministration–ITAdmintooltomanage: •Roles •Users •Audits&Reporting

• LegacyClinicalInterfaceCapabilities-Thesolutioncaters fortheabilitytoprovideinterfacesforexistingclinical applications.

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6pm EDm/iRm Functionality

Benefits of our clinical Focussed EDm

• Viewing,SearchingandRetrieval:AgainstaPatient RecordwithinCRS

• PatientViewer:ListofdocumentsheldwithintheEDM solutionassociatedwiththisPatient

• SpecificFolderFunctionality:

-AlertFolders:Allergies,LivingWills, ChildatRisk,AbusiveHistoryetc.-Sealedenvelopes

- InstrumentFolderLinkingInstrumentstoaPatientVisit-Flagdocumentsforattention/correction-AdvancedDirective-FullAnnotationFunctions-VersionControl-VirtualFolders-Provideseachuserwithapersonalized folderofdocuments(draganddrop)-FullRecordRetentionandManagement-AuditTrailandReporting-FullPD0008 compliancethroughaudittrailsloggingeachuseractivity.

• AddressesPolysystemsinitiatives

• Improvesaccesstoallrecords(currentandarchive)

• Improvesmulti-crosssiteaccesstorecordsparticularlyout ofhours

• Providesaccesscontrolandrecordsallinteractionswith records

• Maintainsintegrityandphysicalsecurityofallrecords

• Increasesefficiencyofmedicalrecordsmanagement

• Modernisedarchivestores

• AchievessinglerecordsforallpatientsinTrust

• Coordinationofmultiplelibrariesofrecords

• Ensuresthatrecordsaremanagedaccordingto“Forthe Record”(storageanddestruction)

• SinglesolutionforTrust

• COTSminimiserisksassociatedwithimplementationand use

• Appropriatephysicalenvironmentforrecordsandrecords management

• EnsurescodingrequirementsaremetforPaymentby Results.

integrated Record management (iRm)Addressing the paper Record mountain

the solution includes an optional integrated Record management (iRm) facility for paper Archive Record and Retention management called Filetrail. Filetrail manages the full life cycle process of paper to Digital transformation. Filetrail sits between the EDm vault and paper archives to link the two worlds together. the solution utilises Bar code technology. Barcodes are applied to each main medical Record and patient specialty Records. these can then be used to locate each record and track the full life cycle of the paper record.

Filetrail provides:

• Abaselineinventoryofpaper-basedfilesthathasbeen auditedagainsttheCareRecordService.

• Arigorousfiletrackingandmovementcontroloverthepaper fileinventory,whereverthefileisphysicallyheld(onoroff site)

• AfullycompatiblePapertoDigitalConversionprocess managementtoolcompatiblewithin-houseandoutsourced scanningservicessupportingBS10008

• A“ScanonDemand”managementprocesseliminating costlyupfront“BulkScanning”Scanonlywhatyouneed, whenyouneedit

• Anautomatedretentionmanagementcapabilityoverpaper files;historicexpiredrecordscanbeculledupfrontsaving storage/scanningcost

• AseamlesselectroniclinkbetweentheTrust’sCareRecords Service(CRS)EDMandFileTrail’sfiletrackingandmovement controlsystems

• AnoptionalRFIDtagreadertechnologyforreal-time trackingofphysicalRecordsandHospitalAssets.

Benefits of iRm:FileTrailisfullyintegratedwithboththeEDMandtheclinicalapplicationprovidingtheabilityto:

• ViewthelistofPaperHealthRecordsassociatedtoaPatient

• LocatethePaperRecord(on-siteorheldat3rdparty storage)

• Requestvariousretrievalprocesses(ScanonDemandbased onprioritiesandagreedSLAs)

• TakeautomatedfeedsfromCRSforpre-scheduledinand outpatientappointments

• ImmediatelyapplyRetentionPoliciestoin-houseandthird partystoredpaperrecords

• ManagebothPaper(onandoffsite)andElectronicPatient informationfromasingleclinicalperspective

• Rationaliseandmanagecurrentlibrarymanagementand spaceissues,andgrowingoffsitestoragecosts

• Allowcriticaldocumentstobeassociatedtotheelectronic patientrecordinasafe,secureandefficientway.

scan Validation management (Day Forward scanning)The6PMSolutiondesigneffortsfocusedheavilyonthesafescanandvalidateprocessofmedicalrecordsfroma“DayForward”perspectiveattheTrustorbytheTrust’s3rdpartyscanningoutsourcesupplier.TheUsercanscaninBatchesofmultipledocumenttypesandPatientrecordsorcapturesinglePatientDocumentsagainstaCRSrecord.

Benefits of 6pm scan Validation process:

• Clinicalsafevalidationprocessforallscannedimages

• Aneasytouseintuitivefourstepprocess

• Separatescan/validationfunctionsallowingsplitworkcapability

• IntegrationwithCRSforcompletetrackingof“NewEncounters” assuringallpaperrecordsgeneratedarecollectedandscanned

•Reportscansummaryandaudittrailofallscanningactivities.

End to End EDm/iRm solution

the 6pm EDm/iRm solution Delivers:• AnenterpriseEDMwiththeWorld’slargestsupplierofthe technology,EMCDocumentum

• Thedevelopedinfrastructurethatwillsupportservice transformationinitiatives

• Improvedaccesstoservicesbyallowingcaretobedelivered frommultiplelocations,includingthepatient’shome

• Increasedtheproductivityofyourcliniciansbyprovidingthe informationtheyneedinseconds

• UniqueIntegratedpaper/electronicPatientrecordswithout anexpensiveback-scan

• Servicetransformationinitiativesthroughtheprovisionofa secureonlineMedicalRecord

• SignificantlyreducedcostofmanagingtheMedicalRecord.

PLEASE CONTACT US TO DISCUSS YOUR REQUIREMENTS

e:info@6pmsolutions.comvisit:www.6pmsolutions.com

Malta:+35622584500UK:+44(0)2071642123

@6pmSolutions6pmSolutions6PMSolutions