Effective Purchasing
SU Purchasing Department
“The Purchasing Office's role is to ensure that the University obtains products and services that meet customer needs and are acquired at competitive pricing.”
http://purchasing.syr.edu/
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Purchasing Department
Price Compliance with University standards Insurance requirements Approvals
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eProcurement
Preferred method for orders Efficient/saves time Fewer errors Ability to track
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eProcurement
What is ePro? Electronic Requisitioning: On-line
requisitioning system for order placement of goods and/or services.
Sends requisitions through electronic approval process
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Resources
External CatalogsFisher ScientificVWRDell ComputerApple ComputerStaplesGovConnection
Special Requests
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Requisition and Approval
Requestor creates online requisition
Approval: if requestor is not self-approver, requisition flows to designated approver
Sponsored Accounting can request more information before approving
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Direct Connect Requisitions
External Catalog (Punchout) Direct connection to a supplier’s web catalog Contract pricing Quotes Special promotions
Enter chartstring information- “Fund” “Department” “Program”If desired, name the requisition (not required)
Select vendor for online catalog
Web catalog within PeoplesoftRequisition Summary shows to the right side
Select items--Fill Shopping Cart--Checkout
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Returns to “Create Requisition” screen “Review and Submit”
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“Save and Submit”Approver will receive an email that a requisition is “pending approval”.
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