E-Z Data Confidential
SmartOffice 6 Mini Series:
Hire Right!: How to Benefit from SmartOffice’s Recruiting Module
Welcome! This Webinar will be 30 minutes in length.
Please dial into: (712) 432-3000 Code = 238510
SmartOffice 2008 BGA Webinar Series
E-Z Data Confidential
AgendaAGENDA
November 20, 2008 Topic Time
Welcome and Introductory Content
John McFaddenGeneral Manager, BGA Services
Meg Rose, FLMI, ACSBusiness Relationship Manager, BGA Division
5 minutes
Recruiting in SmartOffice 6
Dave DaumitAssistant Product Manager
20 minutes
Q&A 5 minutes
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Questions & Follow-up
> Open call line so mute your phone if you have it
> We will pause for questions a few times and then we’ll have Q&A at the end
> Survey as well as follow-up e-mails and phone calls welcomed
To see the presentation in FULL without scrolling, click on the minimize option in the iLinc Application Display Toolbar (then move it below presentation and then simply open/maximize it to ask a question)
E-Z Data Confidential
Don’t Forget to Keep Up with Your SmartOffice 6 “Know How”…
2008 SmartOffice 6 Mini-Series Web Archives
http://www.ez-data.com/bga2008/webinar.shtml
BGA Recruiting ChallengesTrying to answer key operational questions:
What am I recruiting for? What are my most effective recruiting sources? How many recruits are in the pipeline?
By month? Position? Geography?
What is my staff's recruiting productivity? What positions are taking the longest to hire? Where are internal referrals coming from? How many recruits does it take to find one new hire?
By position? By recruiting team?
E-Z Data Confidential
SmartRecruitingTM Facilitates:
Management • Improve recruiter productivity • Manage activity and recruiting pipeline
Process definition• Implement and maintain a recruiting “best practices”
process
Process improvement • Real time reporting show where improvements can be
made
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SmartRecruiting™
Take an existing workflow process
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Demand Creation
Capture Processing Hire
SmartRecruiting™
Identify the actual stages for measurement and visibility
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Demand Creation
Capture Processing Hire
SmartRecruiting™
Configure SmartRecruitingTM to fit your requirements
Direct
Marketing
Advertising
Classifieds
Web
Establish
Contact
Discovery Interview
Presentation Meeting
HOV
Closing
Handoff to:
Transition Team
Affiliation
E-Z Data Confidential
Demand Creation
Capture Processing Hire
SmartRecruiting™
Gain control of your recruiting process today!
Direct
Marketing
Advertising
Classifieds
Web
Establish Contact Discovery Interview
Presentation Meeting
HOV
Closing
Handoff to:
Transition Team
Affiliation
Visibility
Feedback Via Reporting
SmartRecruiting in SmartOffice
Dave Daumit
Assistant Product Manager
An Introduction to SmartRecruiting
What is SmartRecruiting?
Answer:
It is the SmartOffice module that allows users to view, track, and report on the recruiting process for their organization.
How Does it Work?Answer:
Start by outlining steps to follow for recruiting
Enter steps into SmartRecruiting
Enter specific position in SmartRecruiting
Assign outlined steps to position
Enter prospective recruits into SmartRecruiting and associate them with position
Take each prospective recruit through steps
Terminology
WorkflowThe step-by-step process of recruiting
PipelineA way of describing the workflow as a pipe or funnel through which prospective recruits enter at one end, and emerge from the other end as persons affiliated with your organization
CandidateA person taken through the recruiting process; also the record in SmartOffice for that person
RecruiterA SmartOffice user who has rights to the SmartRecruiting module
Terminology
PositionWhat a recruiter is recruiting for
StageA step in the workflow that is related to a specific Position
InterviewA sub-step of a Stage; specifically one where a Recruiter meets with a Candidate.
ActionAnother sub-step of a Stage; can involve pretty much anything that isn’t an Interview
Example of SmartRecruiting Workflow
Position
Stage #1
Stage #4
Stage #3
Stage #2
Action
Interview
Interview
Action
Action
Candidate begins in Stage #1
Recruiter completes the Action for Stage #1, then completes Stage #1 itself
Recruiter chooses whether or not to progress Candidate to Stage #2.
If Candidate progresses to Stage #2, Recruiter completes relevant Interviews and Actions, and then Stage
Process continues until Candidate reaches last Stage and is hired…or is rejected along the way
Example of SmartRecruiting Workflow
Producer
Initial Contact
Hire Candidate
2nd Interview
1st Interview
Check References
Interview w/ Manager
1st Interview
Manager Review
Schedule Interview
How It Looks in SmartOffice
Today’s Mini-Webinar Takeaways
• Recruiting Module Look and Feel • Consistent, Easy to Use Process• How It Can Maximize Success of Hiring• Highly Customizable for Your Use
Apply and customize workflow for your own environment.
2009 BGA Webinar Series
2009 schedule coming soon!
1X a month with special/supplemental Webinars throughout the year.
Watch for announcement, invites, and continue to register online.
E-Z Data Confidential
Additional Thoughts and Needs?
Suggestions or follow-up questions from this Webinar? Other ideas or needs from your E-Z Data partnership?
Personalized demo or purchasing info on this or other modules?
Meg Rose, FLMI, ACS, Business Relationship ManagerDirect phone: 404.486.9866 Cell: 770.289.6264
e-mail: [email protected]
Thank you for your time and your business.
Stay tuned for Q&A.
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