Dr. Adriane Leche, Dean of Institutional Effectiveness, Planning & Assessment
Marcus Lewis, QEP Director/Research Associate
The Southern Association of Colleges and
Schools Commission on Colleges (SACSCOC) is
the regional body for the accreditation of degree-
granting higher education institutions in the
Southern states. Halifax Community College was
reaffirmed for accreditation by SACSCOC in
December 2010 for a ten year period. HCC is
rescheduled for reaffirmation again in Fall 2021.
HCC’s Fifth-Year Interim Report is due September 15, 2016.
The Fifth-Year Interim Report required by SACSCOC was developed to respond to the U. S. Department of Education’s
requirements:
1. Accrediting bodies continuously monitor institutions to ensure
compliance and
2. Accrediting bodies have a mechanism for reviewing multiple sites
initiated since last reaffirmation.
I. Signatures Attesting to Integrity
II. Institutional Summary
III. Fifth-Year Compliance Certification
IV. Fifth-Year Follow-up (only if requested)
V. Impact Report on the Quality Enhancement Plan
Core Requirements and Comprehensive Standards
CR 2.8 Number of full‐time faculty
CR 2.10 Student support services
CS 3.2.8 Qualified administrative and academic officers
CS 3.3.1.1 Institutional effectiveness: educational programs
CS 3.4.3 Admissions policies
CS 3.4.11 Qualified academic program coordinators
CS 3.11.3 Physical facilities
CS 3.13 Policy compliance
Federal Requirements
FR 4.1 Student achievement
FR 4.2 Program curriculum
FR 4.3 Publication of policies
FR 4.4 Program length
FR 4.5 Student complaints
FR 4.6 Recruitment materials
FR 4.7/CS 3.10.2 Title IV program responsibilities/financial aid audits
FR 4.8 Distance and correspondence education
FR 4.9 Definition of credit hours
19%
22%
29%
35%
CS 3.3.1.1 Institutional Effectiveness: Educational Programs, to include Student Learning Outcomes
46%
CS 3.10.2/FR 4.7 Financial Aid/Title IV
FR 4.5 Student Complaints
CS 3.4.11 Qualified Academic Coordinators
CR 2.8 Number of Full-time Faculty
21%
23%
31%
39%
Most Cited Standards for Fifth-Year Interim Reports over the Past 5 Years
409
Institutions
2014 SACS Timeline Mar 2014
Apr 2014
May 2014
Jun 2014
Jul 2014
Aug 2014
Sep 2014
Oct 2014
Nov 2014
Dec 2014
SACS liaison visit/Report Kickoff
Recommend a SACS Leadership Team
to HCC President
President appoints leadership
committee members
Hold campus wide meeting to
communicate SACSCOC Report Plan
Review of SACSCOC 5th year report
guiding principles with SACS
Leadership Team
Appoint subcommittees for each
SACSCOC criteria
Meet with each subcommittee to
review guidelines and criteria
Attend SACSCOC Summer Institute
Present SACS plan update to college-
wide community
Set up separate drive on intranet for
document collection
Meet with subcommittees to discuss
data needs and collection
2014 SACS Timeline cont. Mar 2014
Apr 2014
May 2014
Jun 2014
Jul 2014
Aug 2014
Sep 2014
Oct 2014
Nov 2014
Dec 2014
Meet with subcommittees to review
writing narratives
Data collection by subcommittees
Subcommittees report out on progress
with Leadership Team
Celebrate Milestone Accomplishments
Attend SACSCOC Annual Meeting
Narrative writing by subcommittees
2015 SACS Timeline Jan 2015
Feb 2015
Mar 2015
Apr 2015
May 2015
Jun 2015
Jul 2015
Aug 2015
Sep 2015
Oct 2015
Nov 2015
Dec 2015
Data collection by subcommittees
Subcommittees report out on
progress with Leadership Team
Narrative writing by
subcommittees
Celebrate Milestone
Accomplishments
Review of report narrative drafts
by Dean of IE
Review of report narrative drafts by
Dean of IE/Leadership Team
Celebrate Milestone
Accomplishments
Revise and rewrite narratives
Edit report
Review of draft report by SACS
Leadership Team/HCC Executive
Team (including QEP Impact report)
2016 SACS Timeline Jan 2016
Feb 2016
Mar 2016
Apr 2016
May 2016
Jun 2016
Jul 2016
Aug 2016
Sep 2016
Oct 2016
Nov 2016
Dec 2016
Consultant Review/Feedback
Review recommended revisions and
revise report
Finalize report and import into
one document
Final review by SACS leadership
and executive team
Prepare report for submission to
SACSCOC and submit
Rejoice and Celebrate
SACS decision at Annual Meeting
• The QEP is a core-requirement for accreditation:
2.12 The institution has developed an acceptable
Quality Enhancement Plan (QEP) that includes an
institutional process for identifying key issues
emerging from institutional assessment and
focuses on learning outcomes and/or the
environment supporting student learning and
accomplishing the mission of the institution....as
well as...
Quality Enhancement Plan
• One of the comprehensive standards: 3.3.2 The
institution has developed a Quality Enhancement
Plan that (1) demonstrates institutional capability
for the initiation, implementation, and completion
of the QEP; (2) includes broad-based involvement
of institutional constituencies in the development
and proposed implementation of the QEP; and (3)
identifies goals and a plan to assess their achievement.
Quality Enhancement Plan
QEP Impact Report
1. Succinct list of initial goals and
intended outcomes
2. Discussion of changes made and
why
3. Description of impact on student
learning and achievement of identified goals
(unexpected outcomes)
4. Reflection of what the institution
learned from the QEP experience
HCC’s CIRCLE Program was officially
implemented Spring 2011 after our last
reaffirmation in Dec. 2010
Focused on facilitating the
development of self-regulated learning
and problem solving skills
Reviewed and evaluated 3 ½ years of
data
2014 QEP Timeline Feb 2014
Mar 2014
Apr 2014
May 2014
Jun 2014
Jul 2014
Aug 2014
Sep 2014
Oct 2014
Nov 2014
Dec 2014
Review of goals and intended
outcomes of the QEP
Complete review of implementation
grid to determine extent to which
intended outcomes were met or not
met
Meet with Dean of Curriculum to
discuss ACA 085/111 merger
Meet with Arts & Sciences Chair to
discuss recommended changes
Present 2010-2013 QEP outcomes
and proposed changes to QEP
Advisory Board
SACS Liaison Visit
Present 2010-2013 QEP outcomes to
HCC Executive Board and solicit
support for proposed changes
Present proposed changes college-
wide
Present proposed changes to
curriculum committee for approval
Celebrate Milestone Accomplishment
Prepare logistical and structural
plan for implementation of
approved changes for Fall’14
2014 QEP Timeline cont. Feb 2014
Mar 2014
Apr 2014
May 2014
Jun 2014
Jul 2014
Aug 2014
Sep 2014
Oct 2014
Nov 2014
Dec 2014
Draft report narrative listing goals and
discussing changes made to the QEP and
reasons for making those changes
Draft description of QEP’s impact on
student learning (achievement of
identified goals & outcomes, &
unanticipated outcomes from 2010-
Spring 2014)
Present report narrative of QEP’s goals,
changes made and reasons, & its impact
on student learning (achievement of
identified goals & outcomes, &
unanticipated outcomes 2010-2014)
Implement revised QEP
Evaluate impact of revised QEP
2015 QEP Timeline Jan 2015
Feb 2015
Mar 2015
Apr 2015
May 2015
Jun 2015
Jul 2015
Aug 2015
Sep 2015
Oct 2015
Nov 2015
Dec 2015
Celebrate Milestone
Accomplishments
Evaluate impact of revised QEP
Complete impact report for Fall
2014
Implement improvement
recommendations to revised QEP
Evaluate impact of revised QEP,
review revised implementation
grid
Complete impact report for Spring
2015
Draft reflection on what the
institution has learned as a result
of the QEP experience
Present draft of reflection on what
the institution has learned as a result
of the QEP experience
Celebrate Milestone
Accomplishments
Implement improvement strategies
needed to the revised QEP
Evaluate impact of revised QEP
and review revised
implementation grid
2016 QEP Timeline Jan 2016
Feb 2016
Mar 2016
Apr 2016
May 2016
Jun 2016
Jul 2016
Aug 2016
Sep 2016
Oct 2016
Nov 2016
Dec 2016
Complete impact report for Fall
2015
Implement improvement strategies
needed to the revised QEP
Evaluate impact of revised QEP
and review revised
implementation grid
Complete impact report for Spring
2016
Begin and complete final draft of
QEP Impact Report
Final review of QEP impact report
Submit 5th Year Report to
SACSCOC
SACS decision at Annual Meeting
Quality Enhancement Plan
New Quality Enhancement Plan submitted with compliance documents for reaffirmation in 2021
Approval of Fifth-Year Interim /QEP Impact Report December 2016
January 2017 begin preparing a new Quality Enhancement Plan
Vehicle for demonstrating continuous quality improvement
The Circle Program becomes an institutionalized practice
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