DOCUMENT RESUME
ED 052 776 JC 710 200
AUTHOR Parker, PaulTITLE Community Junior Colleges: The Organizational
Profile--Kansas Community Junior Colleges.INSTITUTION Kansas State Coll. of Pittsburg. Dept. of
Administration and School Service.PUB DATE [71]NOTE 41p.
EDRS PRICE EDRS Price MF-$0.65 HC-$3.29DESCRIPTORS Administration, *Administrative Organization,
Administrator Role, *Junior Colleges, *Organization,Personnel Integration, *Power Structure, Staff Role,*Teacher Administrator Relationship, Teacher Role
IDENTIFIERS *Kansas
ABSTRACTThe passage of the Kansas State House Bill 893, in
1965, changed junior colleges from high school extensions tocommunity junior college districts, with their own board of control,faculties, facilities, and administration. This report presents datacompiled from the responses of administrators in 14 of the 19 Kansasjunior colleges regarding current administrative organizationalpatterns,. Organizational charts for each of the 14 colleges deal withadministrative-staff relationships. The college administrator: (1)delegates responsibility; (2) indicates tasks and responsibilitiesassigned to various individuals; (3) stimulates and coordinatesefforts; and (4) assembles available resources in an attempt to reachthe objectives of the college. (cril-
OC.) PAUL PARKER
c\itPROFESSOR OF EDUCATION
UNIVERSITY OF CALIF.
LOS ANGELES
U.S. DEPARTMENT OF HEALTH,EDUCATtORIA WELFARE.OFFICE OF EDUCATION
THIS DOCUMENT HAS BEEN REPRO-DUCED EXACTLY AS RECEIVED FROMTHE PERSON OR ORGANIZATION ORIG-INATING IT. POINTS OF VIEW OR OPINIONS STATED DO NOT NECESSARILYREPRESENT OFFICIAL OFFICE OF EDU-CATION POSITION OR POLICY.
DEPARTMENT OF ADMINISTRATIONAND
SCHOOL SERVICES
COMMUNITY JUNIOR COLLEGES:THE ORGANIZATIONAL PROFILE- -
KANSAS COMMUNITY JUNIOR COLLEGES
1
KANSAS STATE COLLEGEPITTSBURG, KANSAS
1
SEP 2 1971
CLEARINGHOUSE FORJUNIOR COLLEGE
INFORMATION
PREFACE
Information concerning Kansas community junior colleges
assembled in usable form is lacking. Therefore, the writer under-
took a series of state-wide studies to gather much needed infor-
mation related to many aspects of the community junior college.
Dr. Paul T. Dixon, Chairman, Department of Administration and
School Services, and Dr. Aaron W. Harper, Dean, School of Educa-
tion, concurred in the need for such studies.
The purpose of this report is twofold: First, to present and
briefly discuss data compiled from the responses of Kansas com-
munity junior college administrators concerning organizational
structure; and second, to provide interested individuals a detailed
compilation of the data collected.
The writer wishes to acknowledge indebtedness and express
sincere appreciation to the many individuals who contributed
valuable support to this undertaking. The secretarial assistance
2
given by Mrs. Nona Knox, Mrs. Joyce Miller, Mrs. Mildred Beer, and
Miss Marvene Darraugh was most helpful. Mrs. Karen Koschin typed
the final copy.
Most important, however, was the cooperation on the part of
the Kansas community junior college administrators who took time
from extremely busy schedules to provide the needed information.
To them, especially, we extend our thanks and appreciation.
The administrative structure of the college should be
designed to achieve the educational purposes of the institution.
Clyde E. BlockerRobert H. PlummerRichard C. Richardson, Jr.The Two-Year College:A Social Synthesis.
Prentice-Hall, 1965, p. 179.
Organization is concerned with the structural pattern of the
school system, the visual depiction of which is given in its
organizational chart. .
Administrative Leadership Services
TABLE OF CONTENTS
PAGE
INTRODUCTION 7
STRUCTURE OF ORGANIZATION 10
Organization 10
The Structure 11
Allen County (Iola) 12
Barton County (Great Bend) 12
Butler County (El Dorado) 12
Cowley County (Arkansas City) 16
Dodge City (Dodge City) 16
Fort Scott (Fort Scott) 16
Garden City (Garden City) 23
Highland (Highland) 23
Independence (Independence) 23
Kansas City (Kansas City) 27
Labette County (Parsons) 27
Neosho County (Chanute) 27
Pratt County (Pratt) 31
Seward County (Liberal) 31
SUMMARY AND CONVENTS 34
APPENDIX 40
Letter of Inquiry 41
Kansas Community Junior Colleges 42
5
LIST OF EXHIBITS
ORGANIZATIONAL CHARTS
EXHIBIT PAGE
I. Allen County (Iola) 13
II. Barton County (Great Bend) 14
III. Butler County (El Dorado) 15
IV. Cowley County (Arkansas City) 17
IV.A. Cowley County (Arkansas City) 18
IV.B. Cowley County (Arkansas City) 19
IV.C. Cowley County (Arkansas City) 20
V. Dodge City (Dodge City) 21
VI. Fort Scott (Fort Scott) 22
VII. Garden City (Graden City) 24
VIII. Highland (Highland) 25
IX. Independence (Independence) 26
X. Kansas City (Kansas City) 28
XI. LabetLe County (Parsons) 29
XII. Neosho County (Chanute) 30
XIII. Pratt County (Pratt) 32
XIV. Seward County (Liberal) 33
INTRODUCTION
Community junior colleges have significantly changed the
nature of higher education opportunities in Kansas. The state's
system of nineteen public two-year institutions are currently
providing a high-quality, locally-controlled diversified program
of higher education for over 15,000 students.
The community colleges of Kansas were developed to (1) pro-
vide at least two years of post-secondary educational opportunities
within commuting distance for as many students as possible; (2)
provide curriculums responsive to community needs including voca-
tional or technical courses for students who will be seeking early
employment, college-university parallel courses for those students
who will be seeking the baccalaureate or higher degrees, and adult
general education, terminal and noncredit courses; (3) provide
opportunities for those who want job retraining or to develop
specialized skills and talents; (4) raise for Kansas youth their
general expectations in terms of educational opportunities; and
(5) offer quality education, at an economical cost to the student,
which is community oriented.1
7
7
The Kansas junior college movement dates back to 1917 when
an act, permissive in nature, authorized boards of education of
first- and second-class cities or community high schools to extend
high school courses of study to include grades thirteen and four-
teen; and for some forty-eight years the junior colleges remained
an extension of the secondaryschool system. A major breakthrough
in the development of the community junior college system occurred
in 1965 when the Kansas legislature, during regular session,
passed House Bill 893, an act known in Kansas as the "community
junior college act," This act changed the junior colleges from
high school extension to community junior college districts with
their own board of control, faculties, facilities, and administra-
tion.2
During the period 1917 to 1965 there were a few changes in
the organizational patterns of the junior college; however, the
basic provision of the 1917 act relative to local and state con-
trol and supervision of the educational programs within the junior
colleges were largely maintained until the enactment of the
Licommunity junior college act of 1965.3 This organizational pattern
consisted of the local superintendent of schools being assigned
the major responsibility for the operation of the extension courses.
He usually further delegated such responsibility to someone
designated as a dean. Furthermore, as might be expected under
such an arrangement, separate facilities and staff were the rare
exception. Therefore, one of the significant aspects of House
Bill 8-93 is the fact that it made a marked departure from previous
It
concepts concerning administrative organization. Community
junior college districts became distinct, separate institutions
with their own boards of control and with a need to develop
administrative organizational patterns which could provide the
leadership necessary to assist the colleges in accomplishing
their educational objectives.
At a time when the community junior colleges are undertaking
such extensive reorganization, and with indications from research
that institutional quality is directly related to educational
leadership, it would seem important to seek information about the
progress being made in the administrative organizational patterns
of our colleges. Therefore, the writer of this report undertook
to provide a descriptive look at the current patterns of adminis-
trative organization being formed in the Kansas community junior
colleges. These data, gathered from community junior college
administrators, should provide some insight into the types of
organizations and into the adequacy of such patterns of organiza-
tion for meeting the needs of community junior college leadership.
9
9
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STRUCTURE OF ORGANIZATION
Organization: Organization is one of the responsibilities of the
college administrator, and it is an important responsibility.
The college aailinistrator must organize the system so that he can
(1) delegate responsibilities; (2) indicate the tasks and respon-
sibilities assigned to various individuals; (3) stimulate and
coordinate efforts; and (4) assemble the resources available in
the attempt to realize the objectives of the college.
In his organizational activities the college administrator
is concerned with the structural pattern of the college system.
This structural pattern is visually depicted through the various
organizational charts. These organization charts are documents
which take on signiricance only in relation to their function of
enabling people to relate to one another in the college's organ-
zational structure and to understand their responsibilities.4
10
10
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111
The Structure: In the following pages 14 organizational charts
from Kansas community junior college districts are reproducted.
They are the charts currently being used (1970-71). Most of
these charts have been developed since 1965; many have been
revised recently, and a number of the colleges are currently
restudying their organizational structure.
Charts were not received from the following colleges:
Cloud County (Concordia); Coffeyville (Montgomery County);
Colby (Thomas County); Hutchinson (Reno County); and Johnson
County (Shawnee Mission).
In addition to reproduction of the administrative charts, a
brief description of the college is presented. The descriptions
identify the college, give its location, list the approximate
student enrollment, and state the number of full- and part-time
faculty members currently employed.5
11
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Allen County (Iola)
Exhibit 1 (page 0) is the organization chart for the public
community junior college of Allen County located in Iola. This
college services approximately 600 students, has 22 full, and
7 part-time instructors.
Barton County (Great Bend)
Exhibit 2 (page 14) is the organization chart for Barton
County Community Junior College located in Great Bend. Barton
County services about 850 students, has 28 full, and 5 part-time
faculty members.
Butler County (El Dorado)
The organization of the Butler County Community Junior
College, located in El Dorado,is depicted in Exhibit 3 (page 15).
This college services approximately 1,850 students, has 67 full,
and 2 part-time instructors.
12
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BARTON COUNTY COMMUNITY JUNIOR COLLEGE
C Voters of Barton County 7
( Director of Information)
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Cowley County (Arkansas City)
Exhibits 4 (page 17), 4A (page 18), 4B (page 19), and 4C
(page 20) are the organization charts for Cowley County. These
charts are as follows: Exhibit 4 is the overall organization
chart; whereas Exhibits 4A, 4B, and 4C are charts delineating
areas of responsibility under the division of administrative and
student affairs (4A), division of occupational education (4B),
and division of general education (4C). Enrollment in Cowley
County ranges around 500 students. This student body is served
by 41 full and 10 part-time instructors. (Note: Cowley County
is also designated as an area vocational school, and the above
enrollment does not reflect the group of students being served
through this function.)
Dodge City
Dodge City Community junior College is located in Ford
County. Exhibit 5 (page 21) is the organization chart for this
public community college. Dodge City has about 750 students
enrolled, taught by 31 full and 9 part-time faculty members.
Fort Scott
Bourbon is the home county of Fort Scott Community Junior
College. This college has 21 full and 7 part-time instructors
serving approximately 700 students. Fort Scott's organization
is depicted in Exhibit 5 (page 22).
16
16
CITIZENSCOMMITTEES
I
COWLEY COUNTY COMMUNITY JUNIOR COLLEGESt AREA VOCATIONAL-TECHNICAL SCHOOL
TABLE OF ORGANIZATION
CITIZENS OF COWLEY COUNTY
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DIVISION OF ADMINISTRATION& STUDENT AFFAIRS
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NATURALSCIENCES
SOCIALSCIENCES
HUMANITIES
FunctionAdministrative RelationshipsCoordinative RelationshipsAdvisory Relationships
17
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ACADEMICSTUDENTS
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Exhibit 4
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TABLE Ok. ORGANIZATION
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Exhibit 11
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20
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DODGE CITY COMMUNITY JUNIOR COLLEGE
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Exhibit 5
FORT SCOTT COMMUNITY JUNIOR COLLEGE
AUMINISTRA9'I6: CHART
CITIZENS or BOURBON COUNTY
BOARD or TRUSTEES
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ATHLETICCOACHES
Exhibit 6
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Garden City
Garden City Community Junior College is located in Finney
County. Exhibit 7 (page 24) shows the organization chart.
Graden City has been enrolling approximately 750 students. This
student body is being taught by 35 full and 8 part-time instruc-
tors.
Highland
Highland County Junior College holds the distinction of
being the oldest institution for higher education in Kansas.
The college is located in Doniphan County and enrolls nearly
450 students. Highlank! has 18 full and 3 part-time faculty
members. The organization chart for Highland is shown in
Exhibit 8 (page 25).
Independence
Independence Community Junior College is one of two dis-
tricts located in Montgomery County. (The other being Coffey-
ville). Exhibit 9 (page 26) is the organization chart for
Independence. This college enrolls about 550 students and
employs 27 full and 8 part-time faculty members for instructional
purposes.
23
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PATTERN OF ORGANIZATION
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Public
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Parent
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Student
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Exhibit 8
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INDEPENDENCE COMMUNITY JUNIOR ODLLEOEINDEPENDENCE, KANSAS
LEle torate
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Business Manager
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26
26
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Kansas City
The organization chart of the Kansas City Kansas Community
Junior College (Wyandotte County) is depicted in Exhibit 10
(page 28). This community college d:.strict serves about 1,600
students. The instructional staff consists of 52 full and 16
part-time teachers.
Tbette County (Parsons)
Exhibit 11 (page 29) is the organization chart for the
public community junior college of Labette County located in
Parsons, Labette has 23 full and 5 part-time instructors. The
college enrolls approximately 450 students.
Neosho County (Chanute)
Exhibit 12 (page 30) is the organization chart f'r Neosho
County Community Junior College. This college has its campus
located in Chanute. Neosho County provides an educational pro-
gram for about 350 students, and the college has employed 21
full and 5 part-time faculty members.
27
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STUDENT GOVERWENT
SPONSORS
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Final Exams
Chaperons
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Visual aids
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NEOSHO COUNTY COMMUNITY JUNIOR COLLEGE
Administration Chart
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Kansas State Department of Education
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Exhibit 12
Pratt
Pratt Community Junior College is located in Pratt County
and serves nearly 500 students. Pratt has 26 full and 6 part-
time instructors. The organization chart for Pratt is presented
in Exhibit 13 (page 32).
Seward County (Liberal)
Liberal is the home campus for Seward County Community
Junior College. Seward employs 14 full and 7 part-time instruc-
tors. The college (new in 1969) enrolls approximately 350
students. Exhibit 14 (page 33) is the organization chart for
Seward County.
31
31
Inttrrirv,
PRATT COMMUNITY JUNIOR COLLEGE
IBoard of Trustees
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AdministrativeCouncil
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Exhibit 13
32
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SUMMARY AND COMMENTS
The past six years have been momentous ones for the commu-
nity junior college system in Kansas. During this period of
time, the public community junior college system has grown to
19 colleges enrolling over 15,000 students with approximately
850 staff members and operating budgets exceeding fifteen million
dollars.
Prior to 1965 the organizational pattern of Kansas commu-
nity junior colleges consisted of the local superintendent of
schools being assigned major responsibility for the administra-
tion of the junior college division of the public school system.
In 1965 the Kansas legislature enacted House Bill 893, an act
known in Kansas as the "community junior college act." This act
changed the junior colleges from high school extension classes
to community junior college districts with their own board of
control, faculties, facilities, and administration, and made it
possible for community junior colleges to develop their own
34
ll
11
structure of organization. Therefore, it would seem to be of
importance that data be collected which would depict the current
organizational structure of the Kansas Community Junior College
System. In view of the fact that information concerning the
organizational structure of Kansas community junior colleges had
not been compiled, this study was undertaken to identify and
examine the current organizational patterns of the community
junior college districts in Kansas.
In this study community junior college district organization
is presented primarily in terms of administrative charts, visual
depictions of the structural patterns of the community junior
colleges. The principal means of gathering the charts was a
letter (see Appendix) mailed to each of the 19 community junior
colleges. The usable response rate to the inquiry was 74 percent
(14 of the 19 colleges).
Every organization faces the task of defining and implement-
ing its structure of organization. This implementation is
necessary if the organization is to achieve its ,objectives.6
Also, the individuals responsible for designing structure are
cat.:3ht between projection of an ideal plan--a plan which
represents relationships as they should be--and the projection
of a plan which depicts relationships as he believes them to
7exist. Sound planning would seem to require both approaches.
The community junior college is, as every production organ-
ization, composed of two related groups. The classroom teachers,
35
35
E
LCk
II
ti
I
counselors, and other personnel who work directly with the
student compose the group that performs the operation for which
the college exists. The otner group consists of the administra-
tors and staff who direct, supervise, and service the operation
group. In a situation such as the community junior college where
professionals have a high degree of autonomy and where both kinds
of functions are performed by the same individuals, the distinc-
tion between the function of these two groups, though important,
is often confused. However, this lack of clear distinction can
be partially overcome by a more specific look at what the struc-
ture of organization, as depicted by the organization chart,
actually represents.
The organization chart is generally a pattern which repre-
sents the administrative component of the organizational structure.
As such, the chart usually represents and deals only with admin-
istrative and staff relationships not with the organization of
the work group. These charts reveal position, authority
hierarchy, and line and staff relationships. These charts are
most useful as a general guide for orienting staff and as a
means of identifying specific relationships between personnel
within the organization.8
The organization chart is, at best, a "barebones" picture
of the structure of the organization. As McCleary and Hencley
indicate,
36
36
It is the skeletal structure of essential administra-tive processes of:
Decision making...authority and responsibility are
pinpointed....
Formal communication...reporting and...issuing...official directives and information.
Division of work...identifies positions and groupingsto form the organization.
Coordination of parts...specifies the relationshipsof the various parts of the organization to eachother and to the organization as a whole.9
The community junior college organization charts reproducted
in this report are, in general, representative of the most common
pattern of administrative organization found within community
colleges. They are the basic line- and staff-concept depicted
in organization form, and they probably as Richardson noted,
...represent a hodgepodge of ideas garnered frombusiness, secondary schools, and four-year universitieswithout...much analysis as to how well these ideasrelate to the kinds of problems currently beingencountered by the administrative organizations oftwo-year colleges.10
These charts depict positions in the college organization
according to their authority relationships and, as such, portray
certain common characteristics: (a) the individual in the
organization occupies a formally defined position; (b) positions
are shown as being related by the authority assigned to them;
and (c) the decision-making structure identifies individuals
with the line structure who serve as arbitrators.
During periods of rapid growth and change, there is little
likelihood that administrators would be able to give serious
37
Trrn,rern71,
attention to the many issues and problems in organization. How-
ever, now is the time for new approaches to administration in
the community junior college to be given thorough study and
consideration.
In this report community college organization has been
discussed primarily in terms of charts, the visual depiction of
the structure of organization for the college. It perhaps needs
to be emphasized that organization is not an end in itself. The
purpose of organization is to further the college program. By
attempting to fuse the elements of the college into an opera-
tional unit, the structure of organization serves as a means to
an end, which for the community junior college is to provide the
best education possible for the community being served.
38
38
1. Heinrich, Carl L., "Junior Colleges In Kansas," KansasAssociation of School Administrators Newsletter. Topeka:The Association (January 1970).
2. Flint, Jack M., Floyd Herr, and Carl L. Heinrich, The KansasJunior Colleges: 50 Years of Progress. Topeka: The StateDepartment of Public Instruction, 1968, pp. 25-29.
3. Ibid. pp. 31-33.
4. Administrative Leadership Service, "School District Organiza-tion," Arlington, Virginia: Educational Service Bureau,1969, p. 1.
5. Kansas State Department of Education, Summary of PublicCommunity Junior College Reports for the School Year 1969-70.Topeka: Department of Education, 1970.
6. Blocker, Clyde E. and William A. Koehnline, "The DivisionChairman in the Community College," Junior College Journal,(February 1970), pp. 9-12.
7. McCleary, Lloyd E. and Stephen P. Hencley, Secondary SchoolAdministration: Theoretical Bases of Professional Practice.New York: Dodd, Mead & Company, 1965, p. 172.
8. Ibid. p. 174.
9. Ibid. p. 175.
10. Richardson, Richard C. Jr., "Needed: New Directions inAdministration," Junior College Journal, (March 1970),pp. 16-22.
39
APPENDIX
KANSAS STATE COLLEGE OF PITTSBURGDEPARTMENT OF ADMINISTRATION AND SCHOOL SERVICES
Pittsburg, Kansas 66762
Dear Community Junior College Administrator:
We are making an effort to gather a comprehensive body ofdata concerning the administrative organization of our statesystem of community junior colleges.
The information will be compiled to provide an overview ofthe present administrative structure of our community juniorcolleges. In addition, it is hoped that the data collected willbe useful in ascertaining future needs of community junior collegeadministrators. The results of this study should be of interestto all those interested in our community junior colleges.
Your cooperation in forwarding to us, within the next 10days, the following materials will be sincerely appreciated. Wewould like to receive:
Two copies of your current administrative organi-at ion. (One chart will be reproduced and includedin the study.)
PP:kk
Enclosure
Sincerely,
Paul Parker
40 41
40
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Kansas Community Junior Colleges
District City
Allen County Iola
Barton County Great Bend
Butler County El Dorado
Cloud County Concordia
Coffeyville Coffeyville
Colby Colby
Cowley County Arkansas City
Dodge City Dodge City
Fort Scott Fort Scott
Gardent City Garden City
Highland Highland
Hutchinson Hutchinson
Independence Independence
Johnson County Shawnee Mission
Kansas City Kansas City
Labette County Parsons
Neosho County Chanute
Pratt Pratt
Seward Liberal
42
41
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