8/12/2019 Doc Manual of Bank
1/517
i
(For Internal Use Only)
UCO BANK
DOCUMENTATION MANUAL
LAW
JULY, 2007
8/12/2019 Doc Manual of Bank
2/517
ii
FOREWORD
Lending is one of the important activities in banking. In all lending transactions, there is an
agreement between the lender bank and the borrower customer. In banking parlance such
agreements are written statements, declaring certain rights, obligations, responsibilities and
liabilities of various parties involved in the transactions and matters incidental thereto and
which are admissible in law as a piece of evidence called Documents. Thus, documents
form vital records for all lending operations/transactions and are to be taken correctly by a
banker. Any lapse of shortcoming in documents may cause substantial losses to the Bank.
Although the Banks Manual of Instructions on Advance has listed the documents to be taken,
there is a need for assembling all of them in one place for ready reference by the staff
members before disbursal of sanctioned credit facilities.
I am pleased that Head Office, Law Department, under the leadership of Shri P. K. Das,
General Manager, has undertaken the task of putting the various documents in a separate
Manual of Documentation. The task was no doubt stupendous, but an urgent requirement.
The volume prepared by them includes all the documents in use at our Bank with guidelines
how to execute them in various credit dispensations.
I am sure all the staff particulrly the Branch Managers will be benefited by the Manual which
will enable them to ensure proper documentation for advances.
(V. SRIDAR)
Dated, Kolkata
4th July 2007.
Je. e"h
V. SRIDARV. SRIDARV. SRIDARV. SRIDARV. SRIDARChairman & Managing Director
gqfUtu cfU"tl fUtgtotg
10, rc. ti b. mhKe,fUtutfUt;t-700 001
UCO BANK
Head Office10, B. T. M. SaraniKolkata-700 001
Phone : 2225 4094, 2225 3350 Fax : 2225 3986 E-mail : [email protected]
8/12/2019 Doc Manual of Bank
3/517
iii
UCO BANKHead Office : Law Department1, R. N. Mukherjee Road, 3rd fl.,Kolkata-700 001.
P K DASGeneral Manager [Law]
PREFACE
Taking correct and proper documents is a sine qua non while disbursing loans and advances.
In the Banks Manual of Instructions, Volume-6, General Advances, Chapter-14 deals with
various documents to be taken by the branches. The contents therein do not cover all types
of documents. In the meantime, the Bank has introduced various innovative credit schemes
in the competitive market scenario. This has necessitated to put in one place all types of
existing documents, vis--vis the respective credit facilities and also required guidelines for
executing those documents correctly. Hence, a need was felt to bring out a comprehensive
Manual of Documentation incorporating all documents for use as ready reference by the
members of staff of the Bank.
Our revered Chairman & Managing Director, Shri V. Sridar directed the Head Office, Law
Department to undertake the task of preparing a documentation manual keeping in view the
above necessities. Accordingly a team of legal experts comprising of Shri B. K. Sil, Ex. Asstt.General Manager (Law), Shri S. Bhattacharyya, Ex. Asstt. General Manager (Law) and Ms.
Tulika Ghosh, Law Officer was formed in our department under overall supervision of the
General Manager (Law) to write the Manual.
The Manual of Documentation is a compilation of all the existing formats of documents to
be taken by branches while disbursing loans and advances to different types of borrower in
respect of different credit facilties sanctioned to them.
There are 9 (nine) chapters in this Manual, which, inter alia, include the basic definition,
purpose, importance, various formats of existing documents in use in the Bank and most
importantly the guidance to execute different documents correctly so that they may be
produced in the courts of law as evidences whenever necessary.
It has been our experience that branches often lack in initiating steps to obviate law of
limitation, creation of charges and registration of charges as per requirements of existing/
amended rules. This manual has provided guidance to deal with those situations. We have
tried to compile all existing documents in respect of all types of credit facilities extended by
the Bank as per the latest circulars issued by Head Office.
8/12/2019 Doc Manual of Bank
4/517
iv
In a dynamic situation as we are, there may be changes/modifications giving rise to innovative/
new documents. We shall strive to bring those as addenda and/or amendments as and when
warranted.
We have taken all care against factual errors and typographical mistakes. Nevertheless, if
any omission is noted, we shall be thankful to be pointed out about those for our correction/
clarification.
We express our deep gratitutde to CMD for all the encouragement given to bring out this
manual and thank the team for their hard work. Our efforts will be worthwhile if this Manual
comes handy and helpful for the staff members of the Bank for whom it has been brought
out.
(P. K. Das)
General Manager (Law)
Dated, Kolkata4th July 2007.
8/12/2019 Doc Manual of Bank
5/517
v
CONTENTS
CHAPTER 1
INTRODUCTION
1. General ................................................................................................................. 1
2. What is a Document ........................................................................................... 1
3. Purpose ................................................................................................................ 1
4. Requirements of a Document ............................................................................ 2
5. Importance of Documentation ............................................................................. 3
6. Some Important Documents ............................................................................... 3
CHAPTER 2
ADVANCE AGAINST GOODS AND WAREHOUSE RECEIPTS
General ........................................................................................................................ 11
CHAPTER 3
ADVANCE AGAINST IMMOVABLE PROPERTIES
1. General ................................................................................................................. 12
2. Annexure I : Draft of Letter of Undertaking to be obtained from the
applicant for advances against Immovable property. ............. 13
3. Annexure II : Draft of Letter authorising a person to deposit Title
Deeds of Property for creating Equitable Mortgage.............. 14
4. Annexure III : Draft of entry to be made in Equitable Mortgage
Register in respect of property standing in the
name of one or more individuals. ........................................... 15
5. Annexure IV : Draft of entry to be made in Equitable Mortgage
Register in respect of property standing in the
name of partnership firm. ........................................................ 16
6. Annexure V : Draft of Entry to be made in Equitable mortgage
Register in respect of property standing in the
name of Limited companies. ................................................... 17
UCO BANK DOCUMENTATION MANUAL
8/12/2019 Doc Manual of Bank
6/517
vi
7. Annexure VI : Draft of Letter of Deposit of Title Deeds to be obtained
from the mortgagor(s). ............................................................. 18
8. Annexure VII : Draft of Letter to be obtained from mortgagor(s) for
covering increase in limits. ...................................................... 19
9. Annexure VIII : Draft of entry to be made in Equitable Mortgage
Register owing to increase in limits........................................ 20
10. Annexure IX : Draft of letter to be obtained from mortgagor(s)
for deposit of additional Title Deeds with or without
increase in limits. ...................................................................... 21
CHAPTER 4
ADVANCES AGAINST FIXED DEPOSIT RECEIPTS, KUBER YOJANA RECEIPTS, MONEY
MULTIPLIER (UCO DOUBLE/UCO TREBLE) RECEIPTS, LAKHPATI DEPOSIT RECEIPTS,
DEPOSIT CERTIFICATES, FLEXIBLE-FIXED DEPOSIT, RECURRING DEPOSIT(RD)/MONEY
BACK RECURRING DEPOSITS (MBRD), LIFE INSURANCE POLICIES, UNITS ISSUED BY
UNIT TRUST OF INDIA, SHARES
1. Advances Against Fixed Deposit Receipts, Kuber Yojana Receipts,
Money Multiplier (Uco Double/Uco Treble) Receipts, Lakhapati
Deposit Receipts, Deposit Certificates ............................................................... 23
2. Loan/advances against Flexible-Fixed Deposit .................................................. 23
3. Advances against Recurring Deposit(RD)/Money Back Recurring
Deposits (MBRD) ................................................................................................. 23
4. Advances against Life Insurance Policies .......................................................... 23
5. Advances against Units Issued By Unit Trust of India .................................... 23
6. Advances against Shares ................................................................................... 23
CHAPTER 5
REGISTRATION OF CHARGES WITH THE REGISTRAR OF COMPANIES
MCA 21 e GOVERNANCE PROGRAMME
1. General ................................................................................................................. 24
2. Annexure 1 : Form 8 .................................................................................... 25
3. Annexure 2 : Form 17 .................................................................................. 30
UCO BANK DOCUMENTATION MANUAL
8/12/2019 Doc Manual of Bank
7/517
vii
CHAPTER 6
UCO RENT SCHEME FOR FINANCING RENTAL RECEIVABLES
1. General ................................................................................................................. 32
2. Annexure: Agreement for Assignment of Rent ................................................. 33
CHAPTER 7
ADVANCES ON CONSORTIUM BASIS : SINGLE WINDOW CONCEPT OF
LENDING (SWCL) BY BANKS DOCUMENTATION
1. General ................................................................................................................. 38
2. Annexure 1 : Resolutions to be passed by the Borrowers
Board of Directors .................................................................... 39
3. Annexure 2 : Resolutions to be passed by the B Banks
Board of Directors .................................................................... 44
4. Annexure 3 : Resolutions to be passed by the Boards of C Bank,
D Bank and E Bank ............................................................. 46
5. Annexure 4 : Letter of Authority to be given by B Bank, C Bank,
D Bank and E Bank to A Bank (the leader Bank) .......... 47
6. Annexure 5 : Letter of Authority to be given by C Bank, D Bank
and E Bank to B Bank ......................................................... 49
7. Annexure 6 : Working Capital Consortium Agreement ................................. 51
8. Annexure 7 : Joint Deed of Hypothecation ................................................... 83
9. Annexure 8 : Inter Se Agreement between A Bank, B Bank, C Bank,
D Bank and E Bank ................................................................ 98
10. Annexure 9 : Revival Letter ............................................................................ 108
11. Annexure 10 : Working Capital Facilities ......................................................... 109
CHAPTER 8
UCO SHELTER SCHEME
1. List of Documents for UCO Shelter for Individuals .......................................... 110
UCO BANK DOCUMENTATION MANUAL
8/12/2019 Doc Manual of Bank
8/517
viii
2. Appendix I : Letter for giving in-Principle Sanction - Annexure III ......... 112
3. Appendix II : Format for Report on the Visit of the site of the
proposed property Annexure IV............................................ 113
4. Appendix III : Process Note for in-Principle and Regular Sanction
Annexure VI............................................................................ 115
5. Appendix IV : Format for Regular Sanction Advice Annexure IX .......... 119
6. Appendix V : ATTESTATION MEMO............................................................ 123
7. Appendix VI : Statement of means Annexure II(ii) ................................... 124
8. Appendix VII : Format of letter to be issued to the Transferor Bank
after sanction of Loan (in case of Take-Over)
Annexure VIII.......................................................................... 1279. Appendix VIII : Loan Agreement (AHL-6) ...................................................... 129
10. Appendix IX : Revival letter for the purpose of extending the
limitation period (AHL-7)........................................................ 146
11. Appendix X : Revival letter for the purpose of extending the
limitation period (AHL-8)........................................................ 147
12. Appendix XI : Letter of Assignment for LIC Policy (AHL-9) ...................... 148
13. Appendix XII : Recital (to be entered in the Banks Equitable
Mortgage Register) evidencing creation of such
mortgage (AHL-10) ................................................................ 149
14. Appendix XIII : Confirming Letter (by Regd. Post) of such
mortgage (AHL-11) ................................................................ 151
15. Appendix XIV : Lawyers Search Report on letter head regarding
good and marketable title of the property (AHL-12) .......... 153
16. Appendix XV : Letter of Guarantee (AHL-13) ............................................... 154
17. Appendix XVI : Letter of undertaking an indemnity by the applicant/
mortgagor in cases of agreement to purchase a flat
from promoter/builder (AHL-14) ............................................ 160
18. Appendix XVII : Letter from the Society in case of Co-operative
Flats (AHL-15)........................................................................ 162
19. Appendix XVIII : Letter of Authority of appropriation of retiring benefits
from borrower to his employer (AHL-16) ............................. 163
20. Appendix XIX : Letter by the mortgagor/employee to his employer for
deduction of EMI (AHL-17) ................................................... 165
UCO BANK DOCUMENTATION MANUAL
8/12/2019 Doc Manual of Bank
9/517
ix
21. Appendix XX : Letter from builders/promoters/owners (on letter head)
assuring good title and other assurances (AHL-18) ........... 166
22. Appendix XXI : Letter requesting creation of equitable
mortgage (AHL-19) ................................................................ 168
23. Appendix XXII : Affidavit-cum-undertaking by the applicant agreeing
to deposit the sale deed when obtained (AHL-20) ............ 169
24. Appendix XXIII : Non encumbrance certificate and detailed report on
title (to be submitted on Advocates letter head)
Annexure V ............................................................................. 171
25. Appendix XXIV : Verification of present employment Annexure II(i) .............. 172
26. Demand Promissory Note (i)A1 (ii) A1A (iii)A2 (iv) A2A.................................
CHAPTER 9
SCHEME FOR FINANCING REAL ESTATE PROMOTERS/DEVELOPERS
1. General ................................................................................................................. 174
2. Annexure 1 : Agreement for Cash Credit to be entered into
between the Borrower/ Developers and the Bank ................. 175
3. Annexure 2 : A Tripartite Agreement to be entered into betweenthe Borrower/ Developer, the Intending Purchaser
and the Bank ............................................................................ 196
CHAPTER 10
UCO TRADERS SCHEME
General ........................................................................................................................ 203
APPENDIX
1. A 1 .................................................................................................................... 206
2. A 2 ....................................................................................................................
3. A 3 .................................................................................................................... 207
4. A 4 .................................................................................................................... 208
UCO BANK DOCUMENTATION MANUAL
8/12/2019 Doc Manual of Bank
10/517
x
5. A 5 .................................................................................................................... 210
6. A 6 .................................................................................................................... 214
7. Schedule of Pledge ............................................................................................. 216
8. A 7 .................................................................................................................... 218
9. A 8 .................................................................................................................... 220
10. A 8A................................................................................................................ 230
11. A 8B ................................................................................................................. 234
12. A 9 .................................................................................................................... 238
13. Schedule of Hypothecation ................................................................................. 253
14. Form of Suppemental Deed of Hypothecation of Goods for
increase in Limit/Facility without Additional Property as Security ................... 255
15. Form of Suppemental Deed of Hypothecation of Goods for
Additional Security for an Increase in Limit/Facility .......................................... 256
16. Form of Suppemental Deed of Hypothecation of Goods for
Additional Security for an Existing Limit/Security.............................................. 258
17. A 9A ................................................................................................................. 260
18. A 9B ................................................................................................................. 283
19. A 9C ................................................................................................................. 293
20. A 9 D ............................................................................................................... 312
21. A 12 .................................................................................................................. 319
22. A 12A ............................................................................................................... 321
23. A 21 .................................................................................................................. 326
24. A 21A ............................................................................................................... 329
25. A 27 .................................................................................................................. 334
26. A 36 .................................................................................................................. 348
27. A 38 .................................................................................................................. 354
28. A 38 (Revised)................................................................................................. 358
29. A 38A ............................................................................................................... 360
30. A 39 .................................................................................................................. 362
31. A 40 .................................................................................................................. 364
UCO BANK DOCUMENTATION MANUAL
8/12/2019 Doc Manual of Bank
11/517
xi
32. A 43 .................................................................................................................. 367
33. A 43A ............................................................................................................... 370
34. A 47 .................................................................................................................. 373
35. A 49 (Revised)................................................................................................. 374
36. A 49B ............................................................................................................... 379
37. A 58 .................................................................................................................. 390
38. A 65 .................................................................................................................. 393
39. A 68 .................................................................................................................. 394
40. A 88B ............................................................................................................... 400
41. A 93 .................................................................................................................. 405
42. A 97 .................................................................................................................. 406
43. A 98 .................................................................................................................. 408
44. A 100 ................................................................................................................ 409
45. A 101 ................................................................................................................ 413
46. A 103 ................................................................................................................ 416
47. A 103A ............................................................................................................. 433
48. A 104 ................................................................................................................ 440
49. A 105 (Agri) ..................................................................................................... 449
50. A 107 ................................................................................................................ 471
51. A 107A ............................................................................................................. 476
52. A 109 ................................................................................................................ 479
53. FR 2 (Revised) ................................................................................................ 488
54. FR 126 ............................................................................................................. 496
55. S 14 .................................................................................................................. 498
56. JAL 70 .............................................................................................................. 500
UCO BANK DOCUMENTATION MANUAL
8/12/2019 Doc Manual of Bank
12/517
xii
tuFefUhK vwr;fUtDOCUMENTATION MANUAL
rJr" / LAW
(fuUJt ytk;rhfUWvgtud nu;w)(FOR INTERNAL USE ONLY)
"tl fUtgtotg/ HEAD OFFICErJr" rJCtd
LAW DEPARTMENT
10, ce. xe. Yb. mhKe(7Jtk;t), fUtutfUt;t-700 00110, B. T. M. SARANI (7th Floor), KOLKATA-700 001
Printed by: A. K. Banerjee & Bros.Kolkata-700 001
Printed by: A. K. Banerjee & Bros.Kolkata-700 001
tuFefUhK vwr;fUtDOCUMENTATION MANUAL
rJr" / LAW
(fuUJt ytk;rhfUWvgtud nu;w)(FOR INTERNAL USE ONLY)
"tl fUtgtotg/ HEAD OFFICErJr" rJCtd
LAW DEPARTMENT
10, ce. xe. Yb. mhKe(7Jtk;t), fUtutfUt;t-700 00110, B. T. M. SARANI (7th Floor), KOLKATA-700 001
Printed by: A. K. Banerjee & Bros.Kolkata-700 001
Printed by: A. K. Banerjee & Bros.Kolkata-700 001
8/12/2019 Doc Manual of Bank
13/517
1
CHAPTER 1
INTRODUCTION
General
This Documentation Manual has been intended for the convenience of the branches to com-
pile all the existing formats of documents to be taken by branches while disbursing advances
to different types of borrowers, in respect of different credit facilities sanctioned to them.
As regards documentation, renewal of documents, advances against goods, and other cur-
rent assets including book debts and immovable properties and also against Term Deposits,
LIC Policies, NSCs, Govt. Securities, Shares, Debentures and also for recovery of advances
and legal action and execution of decree, detailed guidelines have already been provided in
Banks Manual of Instructions, Vol-VI, Advances (General), which the branches are advised
to scrupulously follow. Hence it has not been felt necessary to repeat the same in this
Manual of Documentation.
What is a Document
Section 3 of the Evidence Act defines Documents as any matter expressed or described
upon any substance by means of letters, figures or marks or by more than one of those
means which is intended to be used for the purpose of recording that matter. Therefore,
document is a written statement of facts declaring certain rights, obligations, responsibilities
and liabilities relating to or concerning or in respect of the transactions or the parties or the
ownership and / or possession of the property and for matters incidental thereto and which
is admissible in law as a piece of evidence or a record of bargain/transaction.
Purpose
The main purpose of obtaining documents is to secure the advances and enable the Bank
to recover the dues through legal means when all other recourses fail. Documentation proc-
ess attempts to ensure the following:
Documentation assumes special significance in the following instances:
a) Identify the parties.
b) Identify the nature and extent of security
c) For providing evidence of the transactions and borrowers debt to the Bank
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
14/517
2
d) To prove that the charge created on the Borrowers assets as security for the debt is
maintainable and enforceable.
e) For settling/ crystallising the terms and conditions
f) For defining the rights and liabilities of parties or under the securities
g) For creating the charges/encumbrances
h) For protecting the priority of charges
i) For computing the period of limitation
j) For enforcing the rights under the documents.
k) To claim against the legal representatives, official receiver/liquidator, etc.l) To prove Banks prior charge in respect of assets charged to the Bank against the claims
by Government Departments, other creditors, etc.
m) To ensure that the Banks right to enforce the recovery of the debt through a court of
law is not allowed to become time-barred under the law of limitation.
As documents form the primary evidence in any dispute between the Bank and the Bor-
rower, it is imperative that they are correct and valid at all times. Documentation, therefore,
is a continuous and on-going process covering the entire period of advance.
Requirements of a Document
A document to serve the above purposes and objects must contain correct description of
the parties, mention the actual place of execution, mention correct date of execution, con-
tain accurate description of the properties/securities, contain proper recitals / covenants, pro-
vide for consideration for the transaction, stipulate the terms and conditions of repayment,
contain all other essential terms and conditions, be duly stamped and must be registered
and attested wherever the Law requires the document to be so registered and attested. The
documents to be executed by the Borrower(s) / Guarantor(s) in favour of the Bank depends
upon the type of charge (Hypothecation, Pledge, Mortgage, etc.), type of the advance (De-
mand Loan, Cash Credit, Term Loan, etc.), nature of the security (movable or immovable,
actionable claims, etc.) and finally upon the constitution of the Borrower(s) / Guarantor(s)
(Individual, Partnership Firm, Company, Association of Persons, Trust, HUF, etc.). While ob-
taining the security documents, regard must be had to the constitution of the Borrower(s) /
Guarantor(s) and its / their authority and competence to execute the documents, the nature
and type of securities being the charge, legal nature of the charges and applicable laws
thereto.
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
15/517
3
Importance of Documentation
The Loan / security documents are of crucial importance to the Bank in respect of all loansand advances as they constitute the primary evidence in any legal proceedings between the
Bank and the Borrower(s)/Guarantor(s). In the absence of properly executed documents, it
may be very difficult for the Bank to succeed in any suit filed in a Court of Law for enforc-
ing its rights under the documents. The legal protection and judicial adjudication always re-
quires and depends upon valid documents. Documentation will succeed in fulfilling its pur-
pose only when the following requirements are met
(1) The owing of the debt to the Bank by the Borrower is established by documents
(2) The charge created on the Borrowers assets as security for the debt is preserved,
protected, perfected and maintained in accordance with the law and
(3) The Banks right to enforce the security for recovery of the debt through Court of Law
is not barred by expiry of limitation under the Law of Limitation.
Some Important Documents
While granting loans/advances to a borrower, the bank obtains several documents. Nature of
some of the important documents as well as the objects for obtaining such documents are
enumerated below in short:
1. Demand Promissory Note (A1 and A2)
A DP Note (taken by Banker) is an instrument in writing, executed by the borrower, in
favour of the Bank, containing an unconditional undertaking to pay the amount he
borrowed from the Bank, as and when the Bank demands it, along with interest at
specified rate. A DP Note is always stamped with Revenue Stamp and the same should
be cancelled by writing of the name or initials of the executant on or across the stamp
with the date of his so writing.
2. Letter of Continuity (A-3)
In case of cash credit/over draft advances, this document is taken along with DP Note.
The object for taking this document is to keep alive the DP Note, inspite of the fact
that the balance in the cash credit/over draft account fluctuates and also goes into credit
at times.
3. Letter of Lien (A-4)
This document is taken while granting advances against shares, National Savings
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
16/517
4
Certificate, Post Office Time Deposit, Govt. Promissory Notes, Debentures, Unit Trust
Certificates and the like. It is to be stamped as an agreement.
4. Partnership Letter (A-5)
Partnership Letter is taken in case of advances to Partnership Firms who do not have
Partnership Deeds. Where there is no written Partnership, it is difficult to prove the
existence of a Partnership Firm when occasion demands. A-5 is a declaration from all
partners regarding the existence of the Partnership Firm. This also specifies the Joint
& Several character of liability of the partner as also their power to bind other partners.
5. Temporary Mandate Form (A-6)
When the borrower authorises another person to operate cash credit/ over draft accountfor a temporary period, this document is executed by him. This also contains the
specimen signature of the person so authorised. This document should be stamped as
an agreement.
6. HUF Letter (A-7)
HUF letter is taken when the bank grants loan and advances to Hindu Undivided Family.
This document puts on record the name of the Karta and other adult Co-parceners.
This also specifies their liability as also their power to bind all members. For all practical
purposes this document serves the purpose of a resolution.
7. Agreement of Pledge (A-8)
This document is taken while granting loan and advances against security of pledge of
goods. It is stamped as an agreement. The securities in this document should be
described only in general term without giving any details of their actual quantity, value,
mode of packing etc. When an account is secured by pledge of movables, the period
of limitation for recovery of monies due under such an account would be 3 years from
the close of the year in which the last item of debit or credit is admitted or proof in
case of cash credit account and in case of demand loan account, the period of limitationwould be 3 years from the date when the loan is made. It may, however, be noted
that as pledgee the bank has a right to sell the pledged goods at any time in its
discretion on reasonable notice to the Borrower and appropriate sale proceeds towards
its dues without intervention of court. There is no period of limitation for such sale.
But if there is a shortfall in the account after such sale, the Bank will not be able to
recover it from the Borrower personally unless the suit to recover such shortfall is filed
in court within the prescribed period of limitation as stated above. Agreements of pledge
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
17/517
5
are required to be acknowledged once in every 3 years.
The State Government has remitted the stamp duty payable on a document of pledge.But as a document of pledge contains other agreements, it is stamped with duty as
an agreement.
8. Form of Supplemental Agreement to Pledge of Goods for Increase in Limit/Facility
for adult property as security (A-8A)
This document is taken when the Bank enhances the existing limit/facility granted to
the Borrower for additional property pledged as security.
9. Form of Supplemental Agreement to Pledge of Goods for Increase in Limit/Facility
without Additional Property as Security (A-8B).
This document is taken when the Bank enhances the existing limit/facility granted to
the Borrower without additional property pledged as security.
10. Agreement of Hypothecation (A-9)
This document is taken while granting loans and advances against security of
hypothecation of goods. It is stamped as an agreement.
It may be pertinent to point out here that stamp law as applicable to certain states
also provides for payment of ad valorem stamp duty on the document of hypothecation.Hence, in the states, which provide for payment of ad valorem stamp duty on the deed
of hypothecation, in such states, the deed of hypothecation, if executed and/or acted
upon there, would attract ad valorem stamp duty as prescribed for deed of
hypothecation.
11. Hypothecation & Book Debts to secure Demand Cash-credit (A-9B)
This document is taken when the Bank makes an advance and/or agrees to grant
accommodation to the Borrowers to open a Cash Credit account in the books of the
Bank.
12. Composite Agreement for Working Capital/Term Loan Facilities and Hypothecation
(A-9C)
This document is obtained when the Bank grants a Composite Loan to the Borrower
under the scheme of Prime Minister Rozgar Yojana (PMRY).
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
18/517
6
13. Agreement for extension of Charge by way of Hypothecation over Current Assets
to secure Non-Fund Based Facilities (A-9D)
This document is obtained when accommodation by way of cash credit facility and other
additional facilities are granted to the Borrower and the Borrower agrees that the first
charge created by hypothecation will also extend over the additional facilities.
14. Letter of Acknowledgement - cum - Balance Confirmation (A-12)
The purpose of taking this document is two fold:
a. It serves as an acknowledgement of debt.
b. It links the old documents with the new ones.
There is a difference between the purpose for renewal of limit and the purpose for
which the documents get renewed. Renewal of limit may be done within one year
according to the practice of the Bank. It gives an opportunity to the Bank to review
the account to verify whether the party is conducting the account satisfactorily. If the
Bank is satisfied as to the conduct of the account it may renew the limit or otherwise
it may recall the advance. The purpose behind the renewal of documents is to save
the advance from being time-barred. As such the documents must be renewed within
a period of 3 years. But it is not necessary to renew the documents at the time of
renewal of limit unless there has been a change in the limit or on terms and conditionsof the limit. This is obtained at the time of renewal of the documents. The document
is to be stamped as an acknowledgement and the borrower has to sign on the Revenue
Stamp of requisite value.
15. Agreement of Bills Purchase (A-20)
This document is taken by granting of Bill Purchase facility/advance against Bills in
course of collection. A-20 is an agreement regarding bills purchased or advances in
course of collection of bills. It simply lays down the terms and conditions on which the
Bills Purchased facility are granted to the party. In case of Bills purchased, the Billsare endorsed in favour of Bank and the Bank becomes a holder-indue-course and
has a right to sue the party concerned on the instrument itself. The Bank has recourse
against the party for whom the bills have been purchased and normally in case of
dishonour the party is asked to reimburse the amount and on failure to do so, his
account is debited. If the full amount is recovered by debiting the account, the matter
ends there. But if it is not, an overdraft would be created and this will have to be
recovered within a period of 3 years otherwise it will become time- barred. Even
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
19/517
7
otherwise the suit on the instrument must be filed within a period of 3 years. In order
to save limitation confirmation of balance is to be obtained. A-20 does not require
renewal. It is to be stamped as an agreement.
16. Letter of Guarantee (A-21/A-21A)
This document is obtained from the guarantor whenever loans and advances are
sanctioned on the guarantee of a third person. A-21 is obtained from the guarantor
when the borrower is either a company or a firm. A-21A is obtained from the guarantor
when the borrower is an individual. Strictly in law, it should be stamped as an agreement
plus indemnity. But in practice, it is stamped as an indemnity only.
17. Consumer Loan Agreement (A-27)
This document is taken while granting consumer loan. The borrower as well as the
guarantor sign this document on all pages. This document is to be stamped as a
guarantee cum- agreement.
18. Agreement for Transport Loan (A-36)
This document is taken while granting Transport Loan. This document is signed by the
borrower as well as the guarantor on all pages.
19. Letter of Lien on Fixed Deposit Receipt (A-38)
This document is taken while granting advances against the security of Fixed Deposit
Receipt. When the advance is granted to the Depositor this document need not be got
stamped. In case of advance to a person other than the depositor, it should be stamped
as an agreement.
20. Agreement for advances against Fixed Deposit Receipt not belonging to the
Borrower (A-39)
This document is taken from a borrower who borrows against the security of a Fixed
Deposit Receipt belonging to other person. It is to be stamped as an agreement.
21. Power of Attorney relative to Supply Bills on Government (A-40)
This document is obtained from the borrowers while granting advances against
government supply bills. This is an irrevocable Power of Attorney granted by the borrower
in favour of the Bank empowering the latter to sign, present and submit supply bills
on behalf of the borrower to the Government Departments concerned and also to obtain
payment thereof. This document is to be stamped as a Power of Attorney.
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
20/517
8
22. Letter of Waiver (A-47)
This document is obtained from the borrower whenever the advances are granted againstDP Notes. As per section 64 of Negotiable Instruments Act, 1881, the Promissory Note
must be presented for payment to the maker. In Banks case, the maker is always the
borrower. If it is not presented to the borrower he cant be held liable for the amount.
As it is very difficult for the Bank to present the DP Notes to the borrower for payment
of their dues, the Bank takes such a letter from the borrower. By this letter the borrower
waives the condition of presentation of the DP Note to him and he undertakes to make
payment of the amount due under the DP Note without the same being presented to
him.
23. Agreement for Education Loan (A-49)
This document is taken while granting loan under Banks Education Loan Scheme. Both
the borrower and guarantor sign this document. This is to be stamped as an agreement-
cum-guarantee.
24. Agreement-cum-Declaration for loan against LIC Policy (A-58)
This document is taken while granting loan against the security of LIC Policy. Strictly
speaking this document need not be stamped but it is preferable to get it stamped as
an agreement. No charge on security is created by this document. For that the Policy
is to be assigned by the borrower in favour of the Bank.
25. Counter Guarantee (A-88B)
This document is obtained from the borrower whenever Bank executes a guarantee to
the third party at the request and for the sole benefit of the borrower. When the Bank
executes guarantee to the third party it undertakes full obligation under the guarantee.
In case of borrowers default in fulfilling his obligation to the third party, guarantee may
be invoked against the Bank. This document is a counter-guarantee given by the
borrower to the Bank. On the strength of this document, the Bank can recover from
the borrower all losses, damages, costs, charges and expenses incurred/ sustained by
the Bank in connection with the fulfilment of the terms of the guarantee executed by
it. Although this document is known as a counter-guarantee, yet it is more in the nature
of a counter-indemnity. Hence, it is better to get it stamped as an indemnity.
26. Format of Permanent/Omnibus Counter Guarantee
By this document, the Borrower counter guarantees the entire guarantee limit sanctioned
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
21/517
9
by the Bank and there is no necessity of obtaining Counter Guarantee (A-88B) on each
and every occasion when Bank issues guarantees on behalf of the Borrower.
27. Deed of Simple Mortgage (A-103/A-103A)
A-103 is taken when the Bank decides to obtain collateral security of simple mortgage
of land and building while granting agricultural advances.
A-103A is also taken as above, but it is taken only while granting Cash Credit facility
to farmers for cultivation of crops.
These documents have got to be witnessed by at least two witnesses before registration.
These documents have got to be registered with the Registrar of Assurance of the area
where the property is situated. These documents attract advalorem stamp duty
depending on the amount secured.
28. Agreement of Hypothecation of Pump Set (A-104)
This document is obtained from the borrower while granting loan for the purchase of a
Pump Set. The pump set stands hypothecated to the Bank on the strength of this
document. This is to be stamped as an agreement.
29. Hypothecation of Standing Crops (A-105)
This document is taken from the borrower at the time of agricultural advances (e.g.
Crop Loan, Pump Set Loan, Tractor Loan, Dug-well Loan, Land Development Loan,Other Agricultural Implements Loan etc.) when it is decided to create hypothecation
charge on standing crops as an additional security. This document is to be stamped
as an agreement.
30. Agreement of Hypothecation of Tractor (A-108)
This document is obtained from the borrower while granting loan for the purchase of a
Tractor. The Tractor stands hypothecated to the bank on the strength of this document.
This is to be stamped as an agreement.
31. Agreement relating to Term Loan (A-109)
The document is taken from the borrower while granting Term Loans. A copy of the
Borrowers Proposal should be enclosed to this document. It should be stamped as an
agreement.
32. Acknowledgment of Debt & Security (A-12A and S-14)
This document is obtained every halfyear showing the balance and details of securities
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
22/517
1 0
as of 30th June/31stDecember. This is a document of Balance-cum-Security Confirmation.
It also serves as an acknowledgement of debt. This document is got to be signed by
both the borrower and the guarantor. If it is signed by the guarantor, it will be deemed
as an acknowledgment of liability by the guarantor under Section 18 of the Indian
Limitation Act, 1963 and a fresh period of limitation against him commences from the
date he acknowledged. Where, before the expiration of the prescribed period of limitation,
an acknowledgement of liability in respect of the debt has been made in writing signed
by the party from whom the debt is due, a fresh period of limitation starts from the
time when the acknowledgement is so signed. This document should be stamped as
an acknowledgement, using a Revenue Stamp.
33. Application for Letter of Credit (FR-2)
This document is obtained from the borrower while opening Letter of Credit on his
behalf. It should be stamped as an agreement. This document is taken for foreign as
well as inland Letter of Credit. More than one Letter of Credit cannot be opened on
the strength of one FR-2 form.
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
23/517
1 1
CHAPTER 2
ADVANCE AGAINST GOODS AND WAREHOUSE RECEIPTS
General :
Advances against goods may be made by way of Pledge or Hypothecation.
When Charge is by way of Pledge, Letter of Pledge (Form A8) should be obtained.
When Charge is by way of Hypothecation, Letter of Hypothecation (Form A9) should be
obtained. Form of agreement Form A9D should be obtained for extension of charge of
hypothecation over current assets of the borrowing company for non-fund based facilities.
UCO BANK DOCUMENTATION MANUALCHAPTER-1
8/12/2019 Doc Manual of Bank
24/517
1 2
CHAPTER 3
ADVANCE AGAINST IMMOVABLE PROPERTIES
General
Annexure I : Draft of Letter of Undertaking to be obtained from the applicant for ad-
vances against Immovable property.
Annexure II : Draft of Letter authorising a person to deposit Title Deeds of Property for
creating Equitable Mortgage.
Annexure III : Draft of entry to be made in Equitable Mortgage Register in respect ofproperty standing in the name of one or more individuals.
Annexure IV : Draft of entry to be made in Equitable Mortgage Register in respect of
property standing in the name of partnership firm.
Annexure V : Draft of Entry to be made in Equitable mortgage Register in respect of
property standing in the name of Limited companies.
Annexure VI : Draft of Letter of Deposit of Title Deeds to be obtained from the
mortgagor(s).
Annexure VII : Draft of Letter to be obtained from mortgagor(s) for covering increase in limits.
Annexure VIII : Draft of entry to be made in Equitable Mortgage Register owing to increase
in limits.
Annexure IX : Draft of letter to be obtained from mortgagor(s) for deposit of additional Title
Deeds with or without increase in limits.
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
25/517
1 3
ANNEXURE-I
DRAFT OF LETTER OF UNDERTAKING TO BE OBTAINED FROM THE APPLICANT
FOR ADVANCE AGAINST IMMOVABLE PROPERTY
Date ..........................
The Manager,
UCO Bank
............................................
Dear Sir,
Re : Request for a loan/cash credit facilityagainst security of immovable property
I/We have requested you to grant me/us a cash credit/loan facility inter alia, against the
security of my/our immovable properties situated at ........................................
In the event of your agreeing to sanction the credit facility, I/We would be prepared, if
so demanded by you, to execute and register in your favour a deed of mortgage in such
form and with such powers of sale etc. as you may require and I/we shall pay and bear all
expenses relating to preparation, execution, stamping and registration of the deed of mortgage
and all other documents required by you so as to complete the security in your favour asaforesaid including all out-of-pocket expesnes, valuers/surveyors fees etc.
I/We have handed over to you the undermentioned title deeds relating to my/our above
property offered to you as security for the above credit facility for getting the same examined
by your lawyer in order to verify that my/our title to the said property is clear and marketable
and that the same is free from all encumbrances whatsoever and is not subject to any
litigation or attachment.
I agree and undertake to pay to you on demand all your costs, charges and expenses
including your lawyers fees in connection with the examination and verification of my/our title
to the property as aforesaid irrespective of whether the credit facility is sanctioned to me/us
or not. In case the credit facility requested for is not sanctioned to me/us for any reason
whatsoever, the title deeds will be returned to me/us only against my/our payment to you all
your costs, charges and expenses as aforesaid.
Yours faithfully
Details of Title Deeds :
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
26/517
1 4
ANNEXURE-II
DRAFT OF LETTER AUTHORISING A PERSON TO DEPOSIT TITLE
DEEDS OF PROPERTY FOR CREATING EQUITABLE MORTGAGE
Date ...........................
The Manager,
UCO Bank,
.................................................
Dear Sir,
I/We have to advise that I/we have authorised Shri ...............................................................to deposit the title deeds mentioned below relating to my/our property being premises
no. ...................................................................../ holding no. ................................... situated
at .................................................................... on my/our behalf with you with an intent to create
an equitable mortgage thereon in you favour over the said property as security for due
repayment of advances made in and/or to be made by you to me/us/Shri/
M/s. .................................................................................. in loan/cash credit/overdraft or any other
account upto the limit of Rs. ................................ with all interest, commission, discount, cost,
charges and expenses thereon as agreed upon.
Yours faithfully
(Signature(s) of the person(s)
in whose name property stands)
Details of the Title Deeds :
Note : (i) Letter of Authority should be signed by all the joint owners.
(ii) In case property stands in the name of partnership firm, all the partners should
sign the Letter of Authority.
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
27/517
1 5
ANNEXURE-III
DRAFT OF ENTRY TO BE MADE IN EQUITABLE MORTGAGE REGISTERIN RESPECT OF PROPERTY STANDING IN THE NAME OF ONE
OR MORE INDIVIDUALS
Shri ................................................................................................... called at this branch
on .............................................................. and deposited the title deeds mentioned in the
opposite page hereto. While depositing the same Shri ..............................................................
stated that the title deeds are being deposited with the bank with an intent to create an
equitable mortgage in favour of the bank over the properties comprised in the said title deedsconsisting of land, buildings, other structures and also on fixed plant and machinery, fixtures
and fittings now erected or installed or hereafter to be erected or installed or brought thereon
as continuing security for due repayment to the bank of all advances made and/or to be
made to ................................... by the bank by way of loan/cash credit/overdraft etc. or
otherwise or for all other indebtedness and liabilities whatsoever and all costs and charges
remaining outstanding at any time and for any balance which may be due to the bank by
.......................................................................................... either as principal debtor or as a surety
now or hereafter remaining unpaid in his/their loan/cash credit/current/overdraft account or
any other account(s) upto the limit of Rs. ......................... with all interest, commission,discount, cost, charges and expenses thereon as agreed upon.
Asstt. Manager Manager
Witness :
Date .................................
Note : (i) Please furnish complete details of the title deeds on the opposite page.
(ii) If plant & machinery is not mortgaged, this may be deleted.
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
28/517
1 6
ANNEXURE-IV
DRAFT OF ENTRY TO BE MADE IN EQUITABLE MORTGAGE REGISTER
IN RESPECT OF PROPERTY STANDING IN THE NAME OF
PARTNERSHIP FIRM
Shri ............................................................................................................ one of the partners of
M/s. .......................................................................................... (hereinafter referred to as the firm)
called at this branch on ...................................................... and deposited the title deeds
mentioned in the opposite page hereto. While depositing the same
Mr. ........................................................................ stated that the title deeds are being depositedon behalf of the firm and all its partners with the bank with an intent to create an equitable
mortgage in favour of the bank over the properties comprised in the said title deeds consisting
of land, buildings, other structures and also on fixed plant and machnery, fixtures and fittings
now erected or installed or hereafter to be erected or installed or brought thereon as
continuing security for due repayment to the bank by way of loan/cash credit/overdraft etc.
or otherwise or for all other indebtedness and liabilities whatsoever and all costs and charges
remaining outstanding at any time and for any balance which may be due to the bank
by...................................................... either as principal debtor or as a surety now or hereafter
remaining unpaid in their loan/cash credit/current/overdraft account or any other account(s)upto the limit of Rs. .................................... with all interest, commission, discount, cost, charges
and expenses thereon as agreed upon.
Asstt. Manager Manager
Witness :
Date ....................................
Note : (i) Please furnish complete details of the title deeds on the opposite page.
(ii) If plant & machinery is not mortgaged, this may be deleted.
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
29/517
1 7
ANNEXURE-V
DRAFT OF ENTRY TO BE MADE IN EQUITABLE MORTGAGE REGISTER
IN RESPECT OF PROPERTY STANDING IN THE NAME OF
LIMITED COMPANIES
Shri ........................................................................ and Shri ...................................................... one/
two of the Directors/the Secretary of the ........................................................................ Co. Ltd.
(hereinafter referred to as the Company) pursuant to the resolution passed by the Board
of Directors of the Company on .................................................................................................
called at this branch on ............................................................................................................ and
deposited the title deeds mentioned in the opposite page hereto. While depositing the same
Mr. .............................................................. and Mr. ..................................................................
stated that the title deeds are being deposited on behalf of the Company with the bank with
an intent to create an equitable mortgage in favour of the bank over the properties comprised
in the said title deeds consisting of land, buildings, other structures and also on fixed plant
and machinery, fixtures and fittings now erected or installed or hereafter to be erected or
installed or brought thereon as continuing security for due repayment to the bank of all
advances made and/or to be made to ...................................................... by the bank by way
of loan/cash credit/overdraft etc. or otherwise or for all other indebtedness and liabilities
whatsoever and all costs and charges remaining outstanding at any time and for any balance
which may be due to the bank by ........................................................................ either as
principal debtor or as a surety now or hereafter remaining unpaid in their loan/cash credit/
current/overdtaft account or any other account(s) upto the limit of .................................................
with all interest, commission, discount, cost, charges and expenses thereon as agreed upon.
Asstt. Manager Manager
Witness :
Date ....................................
Note : (i) Please furnish complete details of the title deeds on the opposite page.
(ii) If plant & machinery is not mortgaged, this may be deleted.
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
30/517
1 8
ANNEXURE-VI
DRAFT OF LETTER OR DEPOSIT OF TITLE DEEDS TO BE OBTAINED
FROM THE MORTGAGOR(S)
Date ...........................
The Manager,
UCO Bank,
......................................................
Dear Sir,
This is to confirm that I/we deposited with you on ....................................................................
the title deeds mentioned below relating to my/our property being premises
no. ....................................................../holding no. ...................................................... situated
at ...................................................... with an intent to create an equitable mortgage over the
said property in your favour as security for the due repayment of all advances to the extent
of Rs. ........................................................ made and/or to be made by you to me/us/Shri/
M/s. .......................................................................................... in the cash credit/overdraft/loan
account or any other account and for all my/our/their indebtedness and liabilities whatsoever
to you together with interest, costs, charges and expenses thereon.
I/We hereby agree to execute at my/our own costs in favour of the bank whenever
requested by the bank to do so, a registered mortgage over the said property in such form
and with such powers of sale etc., as the bank may require for securing the above accounts.
Yours faithfully,
Details of the title deeds :
Note : (i) In case of joint owners, it should be signed by all of them.
(ii) In case of Partnership Firm/Hindu Undivided Family it should be signed by all
the Partners/Karta and Co-parceners.
(iii) In case of Limited Company, it should be signed by Direcotr(s) as authorised in
the relative resolution.
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
31/517
1 9
ANNEXURE-VII
DRAFT OF LETTER TO BE OBTAINED FROM MORTGAGOR(S)FOR COVERING INCREASE IN LIMITS
Date .............................
The Manager,
UCO Bank,
......................................................
Dear Sir,
Re : Cash Credit/Loan Account
I/We have deposited with you on ...................................................... the title deeds relating
to my/our property situated at ........................................................................ as security for the
cash credit/loan facility to the extent of Rs. .................................... granted by you in favour
of ........................................................................ I/We thank you for sanctioning an increade
of Rs. .................................... in the said cash credit/loan facility favouring
...................................................... As already agreed with you, the title deeds so deposited
by me/us with you shall continue to be held by you also as security for the said increasedlimit.
Yours faithfully,
Note : (i) In case of joint owners, it should be signed by all of them.
(ii) In case of Partnership Firm/Hindu Undivided Family, it should be signed by all
the Partners/Karta and Co-parceners.
(iii) In case of Limited Company, it should be signed by Director(s) as authorised in
the relative resolution.
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
32/517
2 0
ANNEXURE-VIII
DRAFT OF ENTRY TO BE MADE IN EQUITABLE MORTGAGE REGISTER
OWING TO INCREASE IN LIMITS
Shri .......................................................................................... called at this branch this day
.......................................................................................... and stated that the title deeds deposited
by him with the bank on ...................................................... as security for the cash credit/
loan facility to the extent of Rs. ................................ .... granted by the bank to
........................................................ shall continue to be held by the bank as security for the
increase cash credit/loan limit of Rs. ......................... favouring ......................................................
Asstt. Manager Manager
Witness :
Date ....................................
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
33/517
2 1
ANNEXURE-IX
DRAFT OF LETTER TO BE OTBAINED FROM MORTGAGOR(S) FOR DEPOSIT
OF ADDITIONAL TITLE DEEDS WITH OR WITHOUT INCREASE IN LIMITS
Date ....................................
The Manager,
UCO Bank
......................................................
Dear Sir,
I/We/M/s. .......................................................................................... have been enjoying cash
credit/overdraft/loan facility from you to the extent of Rs. .................................... against security
of hypothecation/pledge of ...................................................... and collateral security of my/our
immovable property being premises no. ......................................................................../holding
no. .................................... situated at ........................................................................
As you called upon us to furnish additional security for the above credit facility, I/we
deposited with you on ...................................................... the title deeds relating to my/our
immovable property being premises no. ............................... ....................... /holding
no. ...................................................... situated at ...................................................... with an intent
to create an equitable mortgage in your favour as security for due repayment of all advances
made and/or to be made by you to me/us/M/s. ...................................................... and for all
my/our/their indebtedness and liabilities whatsoever to you with interest, costs, charges and
expenses thereon.
At my/our request you have agreed to increase the abvoe limit in my/our/their cash
credit/overdtaft/loan account with you to Rs. .................................... In consideration of your
doing so I/we deposited with you the title deeds relating to my/our immovable property beingpremises no. ...................................................... holding no. ......................................................
situated at ...................................................... with an intent to create an equitable mortgage
in your favour as securty for due repayment of all advances made and/or to be made by
you to me/us/M/s. ...................................................... upto the said increased limit and for all
my/our/their indebtedness and liabilities whatsoever to you along with interest, costs, charges
and expenses thereon.
UCO BANK DOCUMENTATION MANUALCHAPTER-3
8/12/2019 Doc Manual of Bank
34/517
2 2
UCO BANK DOCUMENTATION MANUALCHAPTER-3
I/We certify that I/we have no further or other title deeds relating to the said property.The property is absolutely owned by me/us and is free from all encumbrances whatsoever
and is not subject to any attachment or litigation.
I/We hereby agree to execute at my/our own costs in favour of the bank whenever
requested by the bank to do so, a registered mortgage over the said property in such form
and with such powers of sale etc., as the bank may require for securing the above advances.
Yours faithfully
Details of the title deeds :
Strike out whichever is inapplicable.
ANNEXURE-IX (Contd.)
8/12/2019 Doc Manual of Bank
35/517
2 3
CHAPTER-4
Advances against Fixed Deposit Receipts, Kuber Yojana Receipts, Money Multiplier
(UCO Double/UCO Treble) Receipts, Lakhpati Deposit Receipts, Deposit Certificates,
Flexible Fixed Deposit, Recurring Deposit (RD)/Money Back Recurring Deposits
(MBRD), Life Insurance Policies, Units Issued by Unit Trust of India, Shares
Advances against Fixed Deposit Receipts, Kuber Yojana Receipts, Money Multiplier (UCO
Double/UCO Treble) Receipts, Lakhpati Deposit Receipts, Deposit Certificates.
For advances against Fixed Dposit Receipts, Kuber Yojana Receipts, Money Multiplier (UCO
Double/UCO Treble) Receipts, Lakhpati Deposit Receipts, Deposit Certificates, documents like
A-1/A-2, A-47, A-3 (only for running facilities i.e., cash credit/overdraft), letter of lien (A-38
revised) duly signed by depositors should be obtained.
Loan/Advances against Flexible-Fixed Deposit
For Loan/Advances against Flexible-Fixed Deposit, separate money receipt on appropriate
revenue stamp along with Pass Book is to be obtained along with loan documents A-1/A-2,
A-47, A-38 (Revised), A-3 (for overdraft facility) at the time of granting loan/overdraft.
Advances against Recurring Deposit (RD)/Money Back Recurring Deposits (MBRD)
Documents like A-1/A-2, A-47, D-48 should be obtained for granting advances againstRecurring Deposit (RD)/Money Back Recurring Deposits (MBRD).
Advances against Life Insurance Policies
Documents like A-1/A-2, A-47, A-3 (for overdraft accounts), Letter of Declaration-cum-
Agreement (Form A-58) should be obtained for advances against Life Insurance Policies.
Advances against Units Issued by Unit Trust of India
Documents required to be obtained for advances against Units Issued by Unit Trust of India
are Letter of Lien (A-4), Letter of Authority.
Advances against Shares
In case of advances against shares, besides other usual advance documents, Letter of Lien
(A-4), Declaration-cum-Agreement (S-16), Dividend mandate (A-72), A-71 are required to be
obtained. Lodgement of shares are required to be made by borrower by using Form A-17.
For extension of time for the validity of transfer deed applications shall have to be made in
Form 7C. For the Purpose of maintaing a proper record of the dividend warrants, branches
should maintain Dividend Register (A-41) and Book Closing Register (Mis-32).
UCO BANK DOCUMENTATION MANUALCHAPTER-4
8/12/2019 Doc Manual of Bank
36/517
2 4
CHAPTER-5
REGISTRATION OF CHARGES WITH THE REGISTRAR OF COMPANIES
MCA 21-e-GOVERNANCE PROGRAMME
General
The Ministry of Company Affairs has taken an e-Governance initiative called MCA 21. With
effect from September 16, 2006, creation of charge, modification of charge and satisfaction
of charge require to be filed electronically (e-filing) under MCA-21 system only.
Under MCA-21 system for creation or modification of charge, Bank is reqired to fill FormNo. 8.
Once dues from a corporate borrower are fully satisfied, satisfaction of charge has to be
filed in e-Form 17.
UCO BANK DOCUMENTATION MANUALCHAPTER-5
8/12/2019 Doc Manual of Bank
37/517
2 5
FORM 8[Pursuant to sections 125, 127, 132 and 135and Pursuant to section 600 read with 125,127, 132 and 135 of the Companies Act,1956]
Particulars for creation or modification of charges (other thanthose related to debentures) including partculars of modification
of charge by asset reconstruction companies in terms of
Securitisation Act and Securitisation and Reconstruction of
Financial Assets and Enforcement of Securities Interest (SARFAESI)
Act, 2002
Note All fields marked in are to be mandatorily filled.
1. (a) This form is for m Creation of charge m Modification of charge
(b) Whether charge is modified in favour of asset reconstruction company (ARC) or assignee m Yes m No
(c) Whether charge holder is authorised to assign the charge as per the charge agreement m Yes m No
(d) Charge identification (ID) number of the charge to be modified
2. (a) Corporate identity number (CIN) or foreign company Pre-fill
registration number of the company
(b) Global location number (GLN) of company
3. (a) Name of the company
(b) Address of the
registered office or
of the principal place
of business in India
of the company
4. (a) Type of charge
A charge on :
p Uncalled share capital p Calls made but not paid
p Immovable property p Ship
p Any interest in immovable property p Goodwill
p Book debts p Patent, license under a patent
p Movable property (not being pledge) p Trademark
p Floating chage p copyright or license under a copyright
p Others
(b) If others, specify
5. (a) Whether consortium finance is involved m Yes m No
(b) Whether joint charge involved m Yes m No
ANNEXURE-I
UCO BANK DOCUMENTATION MANUALCHAPTER-5
8/12/2019 Doc Manual of Bank
38/517
2 6
UCO BANK DOCUMENTATION MANUALCHAPTER-5
6. Number of charge holder(s)
7. Particulars of the charge holder(s)
CIN Pre-fill
Name
Address Line I
Line II
City
State
ISO country code
Pin code
e-mail ID
8. Nature or description of the instrument(s) creating or modifying the charge (copy to be attached)
9. Date of the instrument creating or modifying the charge (DD/MM/YYYY)
10. (a) Whether charge created or modified outside India Yes No
(b) In case of charge created or modified outside India on the property situated outside India, the date of receipt of
document in India.
(DD/MM/YYYY)
11. Amount secured by the charge
(In case the amount is in foreign currency, rupee equivalent to be stated) (in Rs.)
12. Brief particulars of the principal terms and conditions and extent and operation of the charge
(a) Rate of interest
FORM 8 (Contd.)
8/12/2019 Doc Manual of Bank
39/517
2 7
UCO BANK DOCUMENTATION MANUALCHAPTER-5
(b) Terms of repayment
(c) Margin
(d) Extent and operation of the charge
(e) Others
13. In case of acquisition of property, subjected to charge, furnish the details relating to the existing charge on the property
so acquired
(a) Date of instrument creating or evidencing the charge (DD/MM/YYYY)
FORM 8 (Contd.)
8/12/2019 Doc Manual of Bank
40/517
2 8
UCO BANK DOCUMENTATION MANUALCHAPTER-5
(b) Description of the instrument creating or evidencing the charge
(c) Date of acquisition of property (DD/MM/YYYY)
(d) Amount of the charge (in Rs.)
(e) Particulars of the property charged
14.
Short particulars of the property charged (including location of the property)
15. (a) Whether any of the property or interest therein under reference is not registered in the name of the company
m Yes m No
(b) If yes, in whose name it is registered
Note : If more than one charge holder involved, details of extent of charge, particulars of property charged, amount
secured to be provided in attachment.
FORM 8 (Contd.)
8/12/2019 Doc Manual of Bank
41/517
2 9
UCO BANK DOCUMENTATION MANUALCHAPTER-5
16. Date of latest modification prior to the present modification (DD/MM/YYYY)
17. Particulars of the present modification
Attachments List of attachments
1. Instrument of creation or modification of charge Attach
2. Instrument evidencing creation or modification Attach
of charge in case of acquisition of property
which is already subject to charge
3. Particulars of all joint charge holder Attach
4. Optional attachment(s) if any Attach Remove attachment
Verification
To the best of my knowledge and belief the information given in this form and its attachments is correct and
complete. I have been authorised by the board of directors resolution dated (DD/MM/YYYY)
to sign and submit this form.
To be digitally signed by
Managing director or director or manager or secretary (in case of an Indian company)
or an authorised representative (In case of a foreign company)
Designation
Director identification number of the director or membership number of the secretary
Verification
To the best of my/our knowledge and belief, the information given in this form and its attachments is correct and complete.
I/we am/are duly authorised to sign this form.
To be digitally signed by
Designation
Charge holder
To be digitally signed by
Designation
ARC or assignee
Modify Check Form Prescrutiny Submit
For office use only :
It is certified that the above document for charge creation or modification (other than those related to debentures) is
hereby registered
Digital signature of the authorising officer Submit to BO
FORM 8 (Contd.)
8/12/2019 Doc Manual of Bank
42/517
3 0
ANNEXURE-2
FORM 17[Pursuant to section 138 andpursuant to section 600 of theCompanies Act, 1956]
Particulars for satisfaction of charges
Note All fields marked in are to be mandatorily filled.
1. (a) Corporate identity number (CIN) or foreign companyregistration number of the company Pre-fill
(b) Global location number (GLN) of company
2. (a) Name of the company
(b) Address of theregistered office or ofthe principal place ofbusiness in Indiaof the company
3. Charge creation identification (ID) number Pre-fill
(a) Particulars of the charge holder
CIN
Name
Address
(b) Particulars of creation of original charge and subsequent modifications.
(i) Charge creation date (DD/MM/YYYY)
(ii) Charge last modified date (DD/MM/YYYY)
(iii) Final amount secured (in Rs.)
4. Date of satisfaction of charge in full (DD/MM/YYYY)
UCO BANK DOCUMENTATION MANUALCHAPTER-5
8/12/2019 Doc Manual of Bank
43/517
3 1
UCO BANK DOCUMENTATION MANUALCHAPTER-5
Attachments
1. Letter of the charge holder that the amount has been satisfied Attach
2. Optional attachment(s) if any Attach List of attachments
Remove attachment
Declaration
To the best of our knowledge and belief, the information given in this form and its attachments is correct andcomplete. I have been authorised by the board of directors resolution dated (DD/MM/YYYY)to sign and submit this form
To be digitally signed by
Managing director or director or manager or secretary (in case of an Indian company)or an authorised representative (In case of a foriegn company)
Declaration
I am duly authorised to sign this form.
To be digitally signed by
Charge holder (financial institution or bank or debenture holder etc.)
Certificate
It is hereby certified that I have verified the above particulars from the books of account and records of
M/s.
and found them to be true and correct.
Chartered Accountant or cost accountant or company secretary (in whole-time practice)
Modify Check Form Prescrutiny Submit
For office use only :
It is certified that the above document for charge satisfaction is hereby registered
Degital signature of the authorising officer Submit to BO
FORM 17 (Contd.)
8/12/2019 Doc Manual of Bank
44/517
3 2
CHAPTER-6
UCO RENT SCHEME FOR FINANCING RENTAL RECEIVABLES
General
Under UCO Rent Scheme, the following documents are required to be obtained :
a) Agreement for assignment of rent receivables (as per format enclosed)
b) Term Loan Agreement (A-109)
c) Letter of Guarantee (A-107/A-21/A-21A)
d) Creation of Equitable Mortgage
e) Registration of charges on fixed assets with Registrar of Companies (wherever required)
f) Original Lease Agreement with legal opinion.
g) Valuation Certificate/s of properties from approved valuer.
UCO BANK DOCUMENTATION MANUALCHAPTER-6
8/12/2019 Doc Manual of Bank
45/517
3 3
AGREEMENT FOR ASSIGNMENT OF RENT
THIS AGREEMENT\ FOR ASSIGNMENT OF RENT is made this .....................................
.................. day of ................... Two thousand BETWEEN ................ a company incorporated
under the CompaniesAct, 1956 and having its Registered Office at ...........................................
................................... / ............. son of ....................., residing at .............................................
......................................................... son of ................................................................... residing
at .................................................................. and............................................................................
son of ............................................................ residing at ...........................................................
................................................. carrying on business in co-partnership under the name and style
of ..................................................., hereinafter called the Borrower (which expression shallunless excluded by or repugnant to the context be deemed to mean and include its/ his/her/
their respective heirs, executors, administrators, legal representatives, successors or successors
in office and assigns) of the First Part, UCO BANK, a body corporate constituted under the
banking Companies (Acquisition & Transfer to Undertaking) Act, 1970 as amended by Section
10 Sub-Section (i) of the Banking (Amendment) Act, 1985 and having its Head Office at No.
10, Biplabi Trailokya Maharaj Sarani, Kolkata-700 001 and a Branch/Regional Office amongst
other places at ......................................................... hereinafter called the Bank (which
expression shall, unless it be repugnant to the subject or context thereof, include its successors
and assigns) of the Second Part AND..................................................................... , a Companyincorporated under the Companies Act, 1956 and having its Registered Office at
......................................................................... /................................................................ son of
............................................................ residing at ............................................................ /
............................................................................ son of ..................................................................
residing at ................................................................. and ..............................................................
........................................................... son of ..................................................................................
................................................ residing at ............................................................... carrying on
business in co-partnership under the name and style of .........................................................,
hereinafter called the Tenant (which expression shall unless excluded by or repugnant to thecontext be deemed to mean and include its/his/her/their respective heirs, executors,
administrators, legal representatives, successors or successors in office and assigns) of the
Third Part.
WHEREAS
1. The Borrower is the owner / lessor of house/flat No. ............................. situated at
UCO BANK DOCUMENTATION MANUALCHAPTER-6
8/12/2019 Doc Manual of Bank
46/517
3 4
Premises No. ............................................................................ (here set out detailed description
of the property) and is fully authorised and empowered to let out/grant lease of the said
house/flat on such terms and conditions as the Borrower shall think fit and proper.
2. The Borrower has let out/granted lease of the above house/flat to ............................
..................................., Tenant herein, by way of monthly tenancy/lease upon the terms and
conditions therein contained, a copy of which Tenancy/Lease Agreement is annexed hereto and
marked with letter A.
3. The Borrower has approached the bank to grant to it .......................................... facilities
to enable the Borrower to ..........................................
4. At the request of the Borrower, the Bank has sanctioned to the Borrower loan of
Rs. ................................................ , inter alia, against the securities of assignment of rent
receivables by the Borrower from its Tenant in favour of the Bank.
5. To give effect to the aforesaid arrangement, the parties hereto have agreed to execute
an agreement (being these presents) upon the terms and conditions hereinafter appearing.
NOW THIS AGREEMENT WITNESSETH as follows :-
1. The Bank has granted and/or agreed to grant and the Borrower has taken and/or agreed
to take facilities/ .............................. loan of Rs. ................................................ from the Bank
subject to payment of interest at the rate hereinafter mentioned and upon the terms and
conditions hereinafter contained.
2. The Borrower hereby agrees and covenants with the Bank to repay to the Bank loan
amount of Rs. ....................................... by................................. monthly instalments of Rs.
............................................. each commencing from ............................................................... and
ending on .......................................... and such payment shall be made by assignment of rent
receivable by the Borrower from the Tenant.
3. The Borrower hereby agrees and promises with the Bank to pay to the Bank interest @
............... % per annum on the amount of loan outstanding for the time being on monthly/
quarterly/half-yearly rents and charged in accordance with the practice of the Bank.
4. In fulfilment of t
Top Related