Download - Delivery Program 2013-2017 Operational Plan 2014-2015archive.lithgow.nsw.gov.au/agendas/15/0601/ITEM8.pdf · 2015-05-25 · Delivery Program 2013-2017 Operational Plan 2014-2015 ...

Our Place ... Our Future

Delivery Program 2013-2017Operational Plan 2014-2015

Quarterly Report January to March 2015

Executive Summary From the General Manager

Roger Bailey The Quarterly Performance Report is a report on Council’s achievements of the performance targets set in the Operational Plan. It provides a budget review statement with a revised estimate of income and expenditure for the year. This is a requirement of the Local Government Act 1993 and Local Government (General) Regulation 2005. This Quarterly Performance Report for the period of 1 January to 31 March 2015 achieves these requirements.

The Principal Activity areas within the Quarterly Performance Report reflect the Vision Statements developed in collaboration with the community and adopted by Council at its Policy and Strategy Committee Meeting of 3 October 2006 (Minute No. 06-315). Each quarter, Council Officers report on the progress of activities and achievements for each principle activity area. Below is a selection of highlights for the reporting period of 1 January to 31 March 2015. Information on variations to the works program can be found throughout the report.

Principal Activities Caring for Our Community Work continued on the Rydal and Hartley Village Improvements Plans. Both are scheduled for completion in the 4th quarter.

The following activities were undertaken to implement the Capertee Village Improvements Plan:

A panoramic sign detailing key points of interest viewed from Pearsons Lookout was designed and printed. Approvals were finalised for construction of new toilets at Clarence Pirie Park which will be constructed in the

4th quarter. Design for new town entry signage throughout the LGA was approved.

Strengthening Our Economy Council has continued to look at ways to address skills gaps within the community. The Economic Development Webpage has been updated and now includes links to educational facilities and course offers.

Council’s Economic Development Officer has been working closely with private training providers and the Central West Business Enterprise Centre to develop an integrated program of training to meet local business operator skills and knowledge gaps. This program will be delivered during the 4th quarter.

The Events Coordinator has assisted with the development of a Multimedia Mentoring Program for local high school students. The program includes working with creative lighting practitioners, Vivid and includes student participation in Event Production Workshops conducted by Council.

Developing Our Built Environment

Council was successful in obtaining $300,000 funding, matched with $250,000 Council funding to upgrade Blast Furnace Park.

A structural assessment was undertaken of the remaining built structures on the site to guide repair works. The concept plan for the development of fencing, walkways and viewing platforms, will be completed at the beginning the 4th quarter. Heritage and other approvals will also be finalised in the 4th quarter.

The Development application for the works to the rear of Eskbank House was approved. These works will create a more user friendly space for events and functions while retaining the heritage aspect of the building. Works will be undertaken during the 4th quarter.

During the quarter Council completed works to the following streets, roads and lanes in the LGA:

Hampton Road

Dulhunty Street Lane

Ordinance Avenue

Brooke Street.

Enhancing Our Natural Environment The Draft Integrated Water Cycle Management Plan was submitted to the NSW Office of Water for review. Council is awaiting feedback on the plan.

A reduction in noxious weeds such as blackberries and basket willows was undertaken along Farmers Creek during the quarter.

655 students from six local schools participated in the Lithgow Litter Reduction Program Workshops to encourage children to reduce roadside litter in the Lithgow local government area.

Responsible Governance and Civic Leadership

Council commenced verification of asset data for roads, kerb and gutter, footpaths, bridges, line marking and signage as part of the review of the Strategic Asset Management Plan.

Council continued to work towards implementation of an eRecruitment system to enhance transparency and ease of use for applicants and selections panels.

Table of Contents Executive Summary ............................................................................................................................................. 1

Summary of Financial Position ................................................................................................................................ 5

Caring For Our Community .................................................................................................................................... 11

1.1.01 Planning Our Community .............................................................................................................. 11

1.2.01 Aboriginal, Cultural and Linguistically Diverse Communities ........................................................ 13

1.2.02 Ageing Population ......................................................................................................................... 14

1.2.03 Arts and Culture ............................................................................................................................. 15

1.2.04 Children and Families .................................................................................................................... 17

1.2.05 Community Information ................................................................................................................ 17

1.2.06 Community Support ...................................................................................................................... 17

1.2.07 Health ............................................................................................................................................... 18

1.2.08 Library Programs ........................................................................................................................... 19

1.2.09 Regulatory/Compliance Programs ................................................................................................ 23

1.2.10 Safety ............................................................................................................................................. 24

1.2.11 Volunteering .................................................................................................................................. 27

1.2.12 Youth ............................................................................................................................................. 28

Strengthening Our Economy ................................................................................................................................. 31

2.1.01 Planning for Economic Growth ...................................................................................................... 31

2.2.01 Arts and Culture ............................................................................................................................. 33

2.2.02 Branding and Marketing ................................................................................................................ 34

2.2.03 Business and Industry Development and Support ........................................................................ 35

2.2.04 Leadership and Communication .................................................................................................... 36

2.2.05 Education and Training .................................................................................................................. 38

2.2.06 Local Environmental Planning and Development ......................................................................... 39

2.2.07 Tourism .......................................................................................................................................... 41

Developing Our Built Environment ....................................................................................................................... 49

3.1.01 Planning for Our Built Environment .............................................................................................. 49

3.2.01 Cemeteries ..................................................................................................................................... 52

3.2.02 Community Cultural Facilities ........................................................................................................ 53

3.2.03 Community Commercial/Industrial Buildings ............................................................................... 53

3.2.04 Cycleways and Walkways .............................................................................................................. 55

3.2.05 Environmental Health .................................................................................................................... 56

3.2.06 Heritage ......................................................................................................................................... 57

3.2.07 Housing and Development ............................................................................................................ 59

3.2.08 On‐site Sewage Management ....................................................................................................... 59

3.2.09 Parks and Gardens ......................................................................................................................... 60

3.2.10 Recreational Facilities .................................................................................................................... 61

3.2.11 Road Safety and Compliance ......................................................................................................... 62

3.2.12 Sewage Infrastructure ................................................................................................................... 63

3.2.13 Transport ....................................................................................................................................... 64

3.2.14 Trade Waste .................................................................................................................................. 67

3.2.15 Water Infrastructure ..................................................................................................................... 67

3.2.16 Waste Infrastructure ..................................................................................................................... 69

3.2.17 Waste and Recycling ...................................................................................................................... 70

3.2.18 Stormwater Infrastructure ............................................................................................................ 72

Enhancing Our Natural Environment .................................................................................................................... 74

4.1.01 Planning for Our Natural Environment ......................................................................................... 74

4.1.02 Air .................................................................................................................................................. 75

4.1.03 Biodiversity .................................................................................................................................... 75

4.1.04 Climate Change .............................................................................................................................. 76

4.1.05 Environmental Protection and Leadership .................................................................................... 76

4.1.06 Water ............................................................................................................................................. 78

Responsible Governance and Civic Leadership ..................................................................................................... 81

5.1.01 Planning for Our Council ................................................................................................................ 81

5.1.02 Civic Leadership ............................................................................................................................. 83

5.1.03 Communication ............................................................................................................................. 85

5.1.04 Corporate Management ................................................................................................................ 86

5.1.05 Customer Service. .......................................................................................................................... 90

5.1.06 Employer of Choice ............................................................................................................................ 91

5.1.07 Information Systems Management ............................................................................................... 94

5.1.08 Local Environmental Planning and Development ......................................................................... 96

5.1.09 Plant and Equipment ..................................................................................................................... 96

Income and Expenditure Review Statement ......................................................................................................... 97

Cash and Investment Review Statement .............................................................................................................. 98

Part A: Contracts Review Statement ..................................................................................................................... 99

Part B: Consultancy and Legal Expenses Review Statement ................................................................................. 99

Summary of Financial Position This report provides the Quarterly Performance Report on the 2014‐2015 Operational Plan for the

period of 1 January to 31 March 2015. It recommends that variations to income and expenditure

estimates are adopted. This quarter’s variations do not impact on the cash balance.

Note: A negative balance is identified in brackets and refers to a deficit position.

2014/15 Quarterly Budget Comparison

Budget (Inc Internal) Income$'000

Expenditure

$'000

Total

$'000

Original 72,778 72,778 0

September Quarter 79,612 79,812 (200)

December Quarter 83,940 84,140 (200)

March Quarter 80,335 80,348 (13)

2014/15 Quarterly Budget Comparison Fund

Budget(Inc Internal) Income$'000

Expenditure

$'000

Total

$'000

General 60,650 64,663 (13)

Water 10,605 10,605 -

Wastewater 9,080 9,080 -

The revised September quarter of the 2014-2015 Operational Plan has been adjusted as detailed in the following table.

2014/15 Quarterly Budget Variations

Division Program Variation Reason

1) Executive Economic – Expense 23,154 Increased expenditure on Strategy Business Cluster, Cultural and Creative Program, Investment Prospectus and Innovative Regions Program funded from carry forward unspent grants.

2) Executive Economic – Reserve Transfer

(23,154) Increased transfer from reserve to fund economic development programs listed above.

3) Operations Operations Office – Expense

175,000 Increased operational expenditure due to reforecast position and activity based accounting.



4) Operations Urban Roads Maintenance – Expense

15,415 Increased expenditure on Urban Sealed Maintenance (Lithgow), partly offset by savings in other programs within urban maintenance.

5) Operations Rural Roads Maintenance - Expense

73,000 Increased expenditure in drains and shoulders (Wallerawang) and Unsealed Maintenance. Partly offset by savings in other projects within the rural roads area.

6) Operations Bridge Maintenance – Expense

(30,000) Savings in Bridge Maintenance being used to fund other roads maintenance projects.

7) Operations Ancillary Maintenance – Expense

6,000 Increased expenditure in footpath maintenance.

8) Operations Street Cleaning – Expense

20,000 Increased expenditure in CBD Footpath Cleaning.

9) Operations Traffic Facilities- Expense (23,000) Decreased expenditure in Traffic signs expense and special events programs.

10) Operations Cemeteries – Expense (18,000) Decreased expenditure in grave digging, surface maintenance and columbarium’s.

11) Recreation Streetscape – Expense (10,000) Decreased expenditure in unpaved footpaths and tree maintenance.

12) Recreation Swimming Pool – Revenue

(3,900) Increased revenue from entry fees offset by decreased revenue from property rentals.

13) Recreation Swimming Pool – Expense

25,000 Increased expenditure on chemicals and cleaning.

14) Recreation Parks & Gardens – Revenue

30,998 Decreased revenue from Blast Furnace Park and Other reserves.

15) Recreation Parks & Gardens - Expenditure

(28,000) Decreased expenditure on Endeavour Park and Other Reserves.

16) Buildings Public Halls – Revenue (8,000) Increased revenue for public halls maintenance contributions.

17) Buildings Public Halls – Expense 2,000 Increased expenditure on electricity costs and Regency Lodge maintenance.

18) Buildings Recreation Buildings – Revenue

(1,000) Increased revenue from rental of Civic Ballroom.



19) Buildings Recreation Buildings – Expense

16,000 Increased expenditure on recreation buildings maintenance offset by lower expenditure on Lithgow Indoor Sports Centre.

20) Buildings Economic – Revenue 3,449 Decreased revenue from Dwellings Maintenance contribution.

21) Buildings Economic – Expense (449) Increased expenditure on shop and office maintenance offset by decreased expenditure on Centrelink Building and Dwellings maintenance.

22) Buildings Other Buildings Maintenance - Revenue

1,500 Decreased revenue for maintenance on land and buildings.

23) Buildings Other Buildings Maintenance - Expense

2,000 Increased expenditure on Maintenance of Land and Buildings.

24) Buildings Transport – Expense (20,000) Decreased expenditure on bus sheds cleaning and maintenance.

25) Buildings Public Toilets – Expense (5,500) Decreased expenditure on cleaning of public toilets.

26) Water Water Office – Expense 73,000 Increased expenditure on staff costs.

27) Water Reservoirs – Expense 10,000 Increased expenditure on cleaning.

28) Water Water Treatment – Expense

(15,000) Decreased expenditure on maintenance offset by increased expenditure on chemicals.

29) Water Mains & Services – Expense

90,000 Increased expenditure on flushing and major repairs.

30) Waste Water Waste Water Office – Expense

178,000 Increased expenditure on staff costs.

31) Waste Water Treatment Works – Expense

80,000 Increased expenditure from Chemicals and Electrical maintenance offset by savings in other areas of treatment works program.

32) Waste Water Mains – Revenue 45,471 Decreased revenue from new junctions.

33) Waste Water Mains – Expense 100,000 Increased expenditure on mains maintenance and clearing blockages.

34) Waste Water Pumping Stations - Expense

(50,000) Decreased expenditure on maintenance and clearing blockages.



35) Development Development Office – Revenue

(6,000) Increased revenue from Building Fee’s and Certificates offset by increased expenditure on clothing.

36) Strategic Planning

Policy and Planning – Expense

6,000 Increased expenditure on Legal Expenses.

37) Human Health and Compliance

Environment – Revenue (469) Increase in on site sewerage management income.


Environment – Expense 125,469 Increased expenditure incurred from on site sewerage managements, litter grant and direct costs.


Environment – Reserve Transfer

(125,100) Increased transfer from reserve to fund projects on Environment Programme.

40) Information Technology

Information Technology – Expense

(35,000) Decreased expenditure on lease payments.

41) Plant & Depot Plant & Depot – Expense 20,000 Increased expenditure on staff costs.

42) Plant Plant Operations- Expense

(200,000) Decreased expenditure on plant repairs and services.

43) Road Safety Road Safety - Revenue 42,612 Decreased income from Road Safety Projects due to staff vacancy.

44) Road Safety Road Safety – Expense (111,864) Decreased expenditure on road safety projects due to staff vacancy.

45) Regional Services Capital

Operations Capital – Revenue

(9,524) Increased Kerb and Guttering contributions.


Operations Capital - Expense

(185,000) Decreased expenditure on Bus Shelters, Lithgow CBD 40km/hr zones, Rural Construction, Urban Drainage and Timber Bridge Improvements offset by increased expenditure on Urban Resealing.


Operations Miscellaneous – Revenue

1,885,837 Increased revenue from storm damage claim and decreased capital revenue from flood mitigation and loan for project.


Operations Miscellaneous – Expense

1,727,094 Increased expenditure on flood and storm damage claims and increased expenditure on flood mitigation project from contract variations.




Operations Miscellaneous – Reserve Transfer

(3,586,932) Increased reserve transfer for flood mitigation, flood damage, RMS works for funds received in previous years.


Recreation Capital – Revenue

(3,000,000) Increased grant income for aquatic centre.


Recreation Capital - Expense

2,262,110 Increased expenditure on aquatic centre, Noxious Weed Control and Shade structures.


Recreation Capital – Reserve Transfer

745,890 Increased transfer from reserves for noxious weed control, shade structures, Queen Elizabeth Park and Centennial Coal Corporate Funding.

53) Water Capital Water Infrastructure – Expense

(134,000) Decreased expenditure on Lithgow Mains Renewal.

54) Water Capital Head works Contributions - Revenue

90,000 Decreased income from head works contributions due to lower than forecast subdivisions in the local government area.

55) Waste Water Capital

Waste water Infrastructure - Expense

308,000 Increased expenditure on South Bowenfels upgrade and South Littleton Pumping Station offset by decreased expenditure on Lithgow established mains, desludging of lagoons and pumping station access upgrades.

56) Waste Water Capital

Waste water Infrastructure – Reserve Transfer

100,000 Decreased transfer from reserve for sewerage pump station upgrades.

57) Information Technology Capital

IT Capital - Expenditure 16,000 Increased expenditure on finance review and IT Strategy funded by a decrease in the IT Leasing program item.

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Caring For Our Community

Planning and providing quality community and recreational facilities and services for a healthy, vibrant and harmonious community.

1.1.01 Planning Our Community

1.1.1.1 To provide social and cultural planning that will lead to the enhancement of the quality of life of the community.

01 Review and monitor current plans and strategies.

Action 1.1

Implement the Disability Action Plan

Progressing 75%

Performance Comment

An accessible pathway linking Blast Furnace Park and Lake Pillans was completed during the quarter. Plans were completed for accessible pathways and viewing platforms at Blast Furnace Park.

Action 1.2

Implement the Ageing Strategy

Progressing 75%

Performance Comment

Construction of an accessible pathway from Blast Furnace Park to Lake Pillans was completed during the quarter. A very successful Seniors Week program was held during the quarter with events at Lithgow Library, Lithgow Men's Shed and Eskbank House.

Action 1.3

Implement the Crime Prevention Plan

Progressing 75%

Performance Comment

The Crime Prevention Committee met once during the quarter and considered a number of issues in relation to safety and lighting in the Lithgow CBD.

Action 1.4

Implement the Cultural Plan

Progressing 75%

Performance Comment

The following activities were undertaken at Eskbank House & Museum:

Two exhibitions were held, a Roaring Twenties Garden Party event and two Waste2Art workshops.

Weekly Acting and Stage Craft classes.

Planning for a "Makers Day" commenced. This will be a day for local creative practitioners to open their studios, give demonstrations and market their products within the LGA.

Cataloguing of the art collection commenced.

Museum staff will be participating in the Museums Standards Program run by Museums and Galleries NSW. An introductory meeting was attended and the self assessment process begun.

Council officers participated in the Lithgow Museums Network and Blue Mountains Association of Cultural Heritage Organisations.

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Action 1.5

Implement the Eskbank House Museum Conservation Management Plan

Progressing 75%

Performance Comment

Development consent for works to the rear of Eskbank House was received, quotes obtained and a builder engaged to undertake construction to be completed in the 4th quarter. The veranda of the main house was roped off to visitors to allow viewing of the flagstones without further deterioration due to foot traffic as per the Conservation Management Plan.

Action 1.6

Implement the Cultural Precinct Study

Progressing 75%

Performance Comment

An exhibition by a local costume maker and jewellery maker was created in the Lithgow Creative’s Pop-Up Gallery. Eskbank House held two exhibitions in the Courtyard Gallery. Two Waste2art workshops were held. Weekly Acting and Stage Craft Classes commenced at Eskbank House. Planning for a Mother’s Day Flowers Pop Up Display in Pioneer Park commenced. A grant for the creative arts sector of the Lithgow Halloween Festival was submitted and planning for the festival commenced

Action 1.7

Implement the Capertee Village Improvements Plan

Progressing 75%

Performance Comment

A panoramic sign at Pearson's Lookout was finalised for installation during 4th quarter.

Approvals were finalised for construction of new toilets at Clarence Pirie Park which will be completed early in the 4th quarter.

New town entry signage will be installed in the 4th quarter.

02 Identify and develop new plans and strategies in line with the community’s needs.

Action 2.1

Village Improvements Plans developed and adopted by the Executive Management Team.

Progressing 75%

Performance Comment

Work continued on the Rydal and Hartley Village Improvements Plans. Both are scheduled for completion in the 4th quarter.

Action 2.2

Develop a Cultural Precinct Public Art Strategy.

Progressing 75%

Performance Comment

The Cultural Development Officer worked with Lithgow Tidy Towns to develop a strategic plan for permanent installations in Lithgow's Laneways.

Action 2.3

Develop a Youth Strategy.

Progressing 75%

Performance Comment

The Youth Issues paper has been completed. Work has commenced on the Youth Strategy which will be finalised in the 4th quarter.

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Action 2.4

Develop a Family Friendly Community Strategy.

Progressing 75%

Performance Comment

Work continued during the quarter on development of the strategy which is due to be completed during the 4th quarter.

03 Provide input into State, Regional and Non-Government Organisations Plans and Strategies.

Action 3.1

Input provided into relevant external plans and strategies as required.

Progressing 75%

Performance Comment

Council attended one meeting of the Leaving Healthy Footprints Consultative Group which aims to improve the delivery of health services for aboriginal people.

Working together to support, celebrate and expand the social and cultural diversity of our community. Whilst promoting healthy, active lifestyles in a safe environment.

1.2.01 Aboriginal, Cultural and Linguistically Diverse Communities

1.2.1.1 To support people from Aboriginal and CALD backgrounds.

01 Provide support to the activities of local aboriginal organisations.

Action 1.1

Assistance provided to support the activities of local aboriginal organisations.

Progressing 75%

KPI Target Achieved Notes

NAIDOC Day held each year with participation of Council and other organisations.

30 September 100% Held on Friday 10th October 2014.

Community Development Officer to attend meetings of Mingaan Aboriginal Corporation.

Number of Meetings attended.

100% 1 meeting was attended. Planning commenced for NAIDOC Week activities in 2015.

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02 Promote and support to the activities of the local CALD community.

Action 2.1

Assistance provided to support the activities of local Cultural and Linguistically Diverse organisations.

Progressing 75%


Harmony Day held each year with participation of Council and other organisations

30 June Harmony Day was held on the 23 March 2015.

Harmony Day celebrations were organised by the Community Development Officer and Lithgow Information Centre at the Lithgow Library Learning Centre. Approximately 90 people attended.

Performance Comment

The Community Development Officer promoted and attended:

The National Closing the Gap Day at the Lithgow Information Neighbourhood Centre 19 March 2015.

Two Multicultural Fun Days at the Lithgow Information and Neighbourhood Centre.

Action 2.2

Conduct and celebrate Naturalisation Ceremonies as required.

Progressing 75%

Performance Comment

One Naturalisation Ceremony was held during the 3rd quarter on Australia Day with 13 participants.

1.2.02 Ageing Population

1.2.2.1 To respond to the needs of an ageing population.

01 Number of actions successfully implemented from the Ageing Strategy

Action 1.2

Celebrate the contribution to the community by our senior residents.

Completed 100%


Coordinate activities to celebrate Grandparents Day.

30 December Nil Grandparents Day festivities were not held due to the focus on the extended Senior's week program.

Coordinate activities to celebrate Seniors Week.

30 June 100% Seniors Week was held between 13-20 March 2015. Activities offered throughout the week included photography and art workshops, health talks, cultural walks, tours of Eskbank House Museum, Zumba, Yoga and Tai Chi classes, technology sessions and screenings at Lithgow Valley Cinema.

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1.2.03 Arts and Culture

1.2.3.1 To provide a range of programs celebrating the cultural diversity and rich heritage of our local government area.

01 Celebrate the cultural heritage of the LGA through the development of cultural/heritage programs.

Action 1.1

Eskbank House and its connections with other heritage sites promoted.

Progressing 75%

Performance Comment

At the Roaring 20's Garden Party held at Eskbank House during February, actors re-enacted scenes from the 1920s which referenced other heritage sites linked to Eskbank House.

Action 1.2

Promote Lithgow History Avenue Project.

Progressing 75%

Performance Comment

Lithgow History Avenue continued to be promoted through its own website and Lithgow Visitor Centre.

Action 1.3

Continue to participate in the Lithgow Museums Network Group

Progressing 75%


Cultural Development Officer to attend meetings of the Lithgow Museums Network Group.

100% of meetings attended.

100% 1 meeting was attended which focused on planning for International Museums Day.

Action 1.4

Develop and Establish School Excursion Programs to Eskbank House Museum and other Heritage Sites.

Progressing 75%


Promotion and delivery of school excursion program.

Number of school visits to Eskbank House Museum.

Nil Weekly Acting and Stage Craft Classes commenced including classes for primary and high school aged children.

Two Waste2Art Workshops for primary aged students were held.

Invitations to the play Pioneers in Petticoats were sent to schools.

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Action 1.5

Continuing to work with the Lithgow Branch of the National Trust to host the John Wellings Award.

Completed 100%

02 Provide support for cultural organisations in the development and promotion of cultural activities.

Action 2.1

Regular networking undertaken with cultural organisations.

Progressing 75%

Performance Comment

Two meetings were attended by the Cultural Development Officer during the quarter; One Lithgow Museums Network Meeting and one Lithgow Laneways Meeting (Lithgow Tidy Towns).

03 Provide guidance in the identification, preservation and promotion of local history collections through the Museums Advisors Program.

Action 3.1

Museums Advisor Program continuing to work with Eskbank house and other museums to preserve and promote local history collections.

Progressing 75%

Performance Comment

The Museums Advisor accompanied staff from Lithgow Museums to a Museums Standards meeting in Windsor and visited Lithgow twice during the quarter to attend the Lithgow Museum Network meetings. Advice on how to support volunteers and feedback on the Eskbank House Disaster Management Plan was provided.

04 Subject to available resources develop the oral history program to capture the ‘collective memories’ of the area.

Action 4.1

Oral History Project underway

Progressing 75%

Performance Comment

The library remains continues to support community oral history projects through the loan of equipment and expertise. Eskbank House currently has loan of the oral history equipment.

05 Develop temporary programs and events within the Cultural Precinct.

Action 5.1

Program of temporary programs and events developed.

Progressing 75%

Performance Comment

A Roaring 20’s Garden Party was held at Eskbank House. Planning commenced for a Mothers Day Flower display in Pioneer Park along with a program supporting businesses in the Cultural Precinct.

06 Establish outdoor exhibitions at Blast Furnace Park.

Action 6.1

Program of exhibitions developed.

Progressing 75%

Performance Comment

Funding for the refurbishment of Blast Furnace Park to create a better space for exhibition and events was obtained during the quarter and planning commenced.

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1.2.04 Children and Families

1.2.4.1 To develop the Lithgow LGA as a Family Friendly Community.

01 Continue to participate in the Child Protection Interagency to develop and promote activities for children and families.

Action 1.1

Regular attendance by the Community Development Officer at meetings and participation in community events.

Not Progressing 50%


Community Development Officer to attend meetings of the Child Protection InterAgency.


Nil No meetings of the Child Protection Interagency were attended during the 3rd quarter

1.2.05 Community Information

1.2.5.1 To increase community awareness of local services and facilities

01 Provide community information on the Marjorie Jackson Plaza noticeboard and in branch libraries.

Action 1.1

All noticeboards are updated weekly

Progressing 75%

Performance Comment

All noticeboards are updated weekly.

02 Maintain the online directory of Children’s Services on Council’s website.

Action 2.1

Directory maintained and updated regularly.

Progressing 75%

Performance Comment

Work continued on updating the Children’s Services Directory which will be completed during the 4th quarter.

1.2.06 Community Support

1.2.6.1 To encourage equitable access to services and facilities

01 Provide support to community organisations through Council’s financial assistance program.

Action 1.1

Promote and Administer the Financial Assistance Program to community organisations.

Progressing 75%

Performance Comment

Payments were finalised during the quarter to successful Round 2 recipients.

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02 Lobby Governments for equitable access to public transport, health, education, housing, recreational and other essential community services projects.

Action 2.1

Use census and other need data to advocate for equitable access by Lithgow residents to community infrastructure and essential services.

Progressing 75%

Performance Comment

Census information was used by Council during the quarter in the development of:

Grant submissions

Council planning documents including the Rydal and Hartley Village Improvement Plans, the Youth Strategy and Family Friendly Strategy.

03 Promote and support Men’s Shed projects and programs.

Action 3.2

Provide support for Men's Shed organisations in the promotion and development of activities.

Progressing 75%

Performance Comment

As part of Seniors Week held in March 2015, a men's health discussion was delivered at Lithgow Men's Shed by a local GP.

1.2.07 Health

1.2.7.1 To provide a range of health services which meet the needs of the community.

01 Advocate for equitable access to health services to meet community need.

Action 1.1

Community consultation undertaken on health needs and needs advocated to the government.

Progressing 75%

Performance Comment

Council attended one meeting during the quarter of the Leaving Healthy Footprints Consultative Group which aims to improve the delivery of health services for aboriginal people.

As part of Seniors Week held in March 2015, a men's health discussion was delivered at Lithgow Men's Shed by a local GP.

02 Participate in the Community Services Interagency.

Action 2.1

Regular attendance by the Community Development Officer at meetings and participation in events.

Progressing 75%


Community Development Officer to attend meetings of the Community Services Interagency


100% The Community Development Officer attended one meeting during the 3rd quarter.

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1.2.08 Library Programs

1.2.8.1 To provide learning opportunities and quality library facilities which meet the needs of the community.

01 Operate the Lithgow Library Learning Centre, Portland, Rydal and Wallerawang Libraries

Action 1.1

Operate all branch libraries to provide quality membership services.

Progressing 75%


Membership Number of new members.

331 Membership increased approximately 20% this quarter.

Children's Vacation Activity Programs 2 days per week during school holidays

10 programs; 103 children

Lithgow: two craft sessions held with 23 children; Summer Reading Club with 40 children; Portland Summer Reading Club with five children; Portland four holidays sessions with 26 children; Wallerawang Summer Reading Club with eight children; Wallerawang holiday activity one session with five children

Library Service Number of people using the service.

26,580 There was a significant increase in the number of people attending Lithgow Library in the quarter, which can be partly attributed to hosting the State election Pre-Polling during this period.

Children's story time activates. Number of children attending

341 40 sessions held, including special school presentations.

Library Loans Number of loans.

21,180 Circulation remains steady over this period

Meeting and Video Conferencing Room Number of bookings

31 3,965 attendees - due mainly to hosting the PrePoll Electoral Commission.

Technology Centre Number of bookings

8,150 Bookings showed a steadily increasing trend, including at Portland and Wallerawang.

02 Maintain membership of the Australian Learning Community Network.

Action 2.1

Payment of membership.

Completed 100%

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03 Provide outreach programs for housebound and isolated residents within the LGA

Action 3.1

Housebound Library Service provided to residents of Wallerawang and Portland.

Progressing 75%


Number of participants in Wallerawang Total number 1 Visit to a private home.

Number of participants in Portland Total number 7 Includes visits to 2 private homes and 5 people in nursing home.

Number of participants in Lithgow Total number 28 This includes private visits and nursing home visits. 2 nursing homes also received bulk loans

Performance Comment

The Home Library Service issued 850 items during this quarter. Promotion and marketing were undertaken to promote the Home Library Service further. Investigations are currently underway to assess the viability of extending the geographic area of delivery to smaller rural villages.

04 Establish e-book reading service.

Action 4.1

Service established.

Progressing 75%

Performance Comment

Investigations continued during the quarter on potential e-book suppliers with the service to commence in the 4th quarter.

05 Enhance the adult, children, DVD, talking book, Large print, language and teenage sections of the Library collection and provide kits for the Books for Babies Program.

Action 5.1

Purchase additional book and other reading resources.

Progressing 75%

Performance Comment

Purchasing continued with items acquired during the quarter including:

Adult books - 1176

Children's Books - 177

Teenage books - 61

Large print - 44

DVDs - 202

Books for Babies - 90.

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06 Share library resources with other communities.

Action 6.1

The number of inter-library loans and reciprocal borrowers

Progressing 75%


Inter Library Loans Number of loans

106 This service has now been streamlined into the library management system (from a manual system) offering a more efficient Inter Library Loan system for borrowers.

Reciprocal Borrowers Number of borrowers

509 The library continues to attract borrowers who work, but do not live in the area.

07 Conduct exhibitions and displays.

Action 7.1

4 exhibitions/displays per year.

Progressing 75%

Performance Comment

The Three Points of View exhibition was held from January to March with 28 people attending the exhibition launch.

08 Develop the Local History Collection

Action 8.1

• Photo digitising of the collection.

• Improved storage and access to Local Studies Collection.

• Map indexing.

Mercury indexing of Lithgow Mercury holdings.

Progressing 75%

Performance Comment

No further progress was made on providing improved storage for the Local Studies Collection while waiting for advice on a Library Development Grant to create additional storage space.

Mercury indexing of births, deaths and marriages continues.

Map indexing is completed.

The Local Studies Officer completed 63 specialist enquiries in this period, including 18 Family History enquiries, 35 for Local History and 10 for local house/properties.

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09 Provide a community and education information service through events, displays and the Learning Shop.

Action 9.1

• Community and education information areas are updated weekly.

• Number of people attending events.

Progressing 75%


Local Schools Network Number of Meetings attended.

1 Held in February at the library.

Undertake joint programs with TAFE and local schools.

Number of school visits and displays.

8 Harmony Day and Scots School visits.

Performance Comment

The School Library Network met in the first term, with meetings planned for the remainder of school year. All community and education information areas - such as display holders and noticeboards - are updated weekly. State Library now provides access to a full range of e-resources, for Lithgow Library members (using Lithgow Library Membership Card).

10 Provide quality community programs that offer educational and social opportunities for all members of the community.

Action 10.1

Community programs developed to promote the facilities and services offered by the Library.

Progressing 60%


Friends of the Lithgow Library Learning Centre (FROLLIC)


Nil Strategies to increase membership are under discussion.

Lithgow Forum, Meet 4 times per year.

Nil Planning underway for next Forum session.

Youth Book Club Monthly Nil Plans are underway to launch a Young Writers Group for next school term.

Craft lessons with Thursday Knitters Group Weekly 12 sessions A total of 140 people attended the weekly sessions.

Performance Comment

Computer classes, including Tech Savvy Seniors sessions were held during Seniors Week and continue to be very popular with planning underway for more sessions. Computer classes are also being held at Wallerawang Branch Library. Library Lovers Morning Tea held in February attracted many attendees.

Action 10.2

Supervise external university exam students as required.

Progressing 75%

Performance Comment

Exam supervision took place in February 2015 for University of Southern Queensland with 6 exams and 9 attending students.

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Action 10.3

Undertake joint programs with TAFE and local schools including class visits, displays etc.

Progressing 75%

Performance Comment

A class from Lithgow High School attended the Harmony Day celebrations at the library. Scots School visit every Monday during school term for study, borrowing and storytelling.

1.2.09 Regulatory/Compliance Programs

1.2.9.1 To ensure community safety and compliance

01 Maintain animal control in accordance with legislation and policy.

Action 1.1

Maintain the companion animals register.

Progressing 75%

KPI Target Notes

Animals destroyed Total number 14 animals destroyed

Animals impounded Total number 70 animals impounded

Animals sold Total number 8 animals sold

Animals returned to owners Total number 22 animals returned to owners

Performance Comment

The companion animals register is maintained in accordance with the Companion Animals Act 1998 and Companion Animals Regulation 1999.

02 Maintain the Lithgow Pound.

Action 2.1

Daily feeding and exercise of animals and cleaning of the pound.

Progressing 75%

Performance Comment

Animals fed and pound maintained in accordance with Companion Animals Act 1998.

03 Undertake community education on the care of and responsibility of companion animals.

Action 3.1

Implement Community Education Strategy Action Plan.

Not Due To Start 0%

Performance Comment

Scheduled to be undertaken during 4th quarter.

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04 Investigate non-compliance with the Protection of Environment Operations Act 1977

Action 4.1

Number of Environmental Protection actions taken.

Progressing 75%


Number of Environmental Protection Authority actions taken.

Total number 4 Clean up and prevention notices.

Number of non-compliance's investigated. Total number 1 Illegal discharge into the sewerage system.

Action 4.2

Number of Local Government Act actions taken.

Progressing 75%


Number of Local Government Notices issued.

Total number 31 Local Government Orders were issued.

1.2.10 Safety

1.2.10.1 To facilitate a safe community.

01 Maintain Street Lighting

Action 1.1

Complaints referred to Origin Energy on the day received if a working day.

Progressing 75%

Performance Comment

All complaints were referred to origin energy on the day received.

Action 1.2

Audit and enhance where necessary, street lighting in areas of high pedestrian activity.

Progressing 75%

Performance Comment

Council meets six monthly with Endeavour Energy to discuss outstanding issues.

02 Remove graffiti from public places and liaise with Police.

Action 2.1

All graffiti removed within 5 working days.

Progressing 75%

Performance Comment

All graffiti is removed within 5 working days of being notified.

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03 Participate in the Local Liquor Accord

Action 3.1

Attend meetings regularly.

Progressing 75%


Manager Community & Culture to attend meetings of the Local Liquor Accord.


100% One meeting was attended during the quarter.

04 Conduct regular meetings of the Crime Prevention Committee

Action 4.1

Meetings of the Crime Prevention Committee to be conducted in accordance with the Terms of Reference.

Progressing 75%


Meetings held 6 weekly 100% of meetings attended

100% One meeting was held during the quarter.

Action 4.2

Priority crime prevention strategies in relation to assault and harassment implemented.

Progressing 75%

Performance Comment

Official crime rates of assault and harassment in Lithgow have fallen. The Crime Prevention Committee met once during the quarter and Council also participates in the Lithgow Liquor Accord.

05 Continue participation and support for the Domestic Violence Liaison Committee.

Action 5.1

Regular attendance by the Community Development Officer at meetings and participation in its events.

Progressing 75%


Community Development Officer to attend meetings of the Lithgow Partnerships Against Domestic Violence and Family Abuse Committee (LPADVFA).

100% of meetings attended

100% The Community Development Officer attended one LPADVFA committee meeting in the 3rd quarter.

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06 Address violence against women in the community.

Action 6.1

Conduct International Women’s Day activities with the Domestic Violence Liaison Committee.

Completed 100%


Assistance provided to conduct International Women's Day Activities.

31 December 8 March 2015 Lithgow City Council's Cultural Development Officer partnered with Lithgow Community Projects (auspicing body of the LPADVFA committee) to deliver an exhibition for International Women's Day at Eskbank House Museum on 8 March 2015. Included as part of the celebrations was an official opening and an afternoon tea.

07 Provide CCTV monitoring in the Lithgow Central Business District.

Action 7.1

Maintain the CCTV System

Progressing 75%

Performance Comment

The CCTV system has been monitored and operational during this period with no major works being undertaken.

Action 7.2

Install security cameras in the Lithgow CBD area.

Not Due To Start 0%

Performance Comment

Scheduled for 4th quarter

08 Participate in emergency services committees including the bushfire Advisory committee and Local Emergency Management committee in accordance with their terms of reference.

Action 8.1

Attend meetings regularly.

Progressing 75%


Group Manager Operations to attend meetings of the Bush Fire Advisory Committee


100% 1 meeting held which was attended by Mayor Statham.

Group Manager Operations to attend meetings of the Local Emergency Management Committee


100% 1 meeting held which was attended by a Council Officer representing the Group Manager Operations.

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09 Provide annual and discretionary contributions to the NSW Rural Fire Service and fulfil responsibilities under the Memorandum of Understanding.

Action: 9.1 Contributions made and all responsibilities of the Memorandum of Understanding fulfilled.

Progressing 75%

Performance Comment

Payments are made in accordance with the Memorandum of Understanding.

10 Impound abandoned articles from public places.

Action 10.1

Number of articles impounded in accordance with the Impounding Act.

Progressing 75%

Performance Comment

Two vehicles were impounded during the 3rd quarter.

1.2.11 Volunteering

1.2.11.1 To celebrate and grow volunteering

01 Work with community and sporting organisations to develop a volunteer’s network to promote and facilitate volunteering in the community.

Action 1.1

Volunteer’s network established.

Progressing 75%

Performance Comment

The Community Development Officer met with the Museums Network Group during the quarter to discuss establishing a volunteers network group in February 2015. An online platform will be established to assist both organisations and volunteers. The Community Development Officer will meet with local sporting organisations during the 4th quarter to assess their needs with regard to enhancing volunteerism in our community.

02 Implement a recognition program for volunteering in association with International Volunteers Day.

Action 2.1

Recognition program established.

Progressing 75%

Performance Comment

A recognition event for local volunteers is planned for 18 May 2015 at Eskbank House Museum, as part of International Volunteers Day.

03 Encourage younger people to volunteer.

Action 3.1

Increase in number of younger people volunteering.

Progressing 50%

Performance Comment

The Community Development Officer continues to provide information about volunteering to the Youth Council for discussion.

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1.2.12 Youth

1.2.12.1 To improve the quality of life of the LGA’s youth.

01 Continue to support Lithgow Youth Council to provide a voice for young people to Council.

Action 1.1

Meetings of the Youth Council to be conducted in accordance with the Committee Terms of Reference.

Progressing 75%


Meetings held 8 times per year. 100% of meetings held.

75% There were 2 Youth Council meetings held during the 3rd quarter.

Performance Comment

The Youth Council meets monthly and has organised a photo competition and a skate event at the Lithgow Skate Park on 11 April as part of Youth Week 2015.

02 Engage with young people to plan activities and cultural programs to meet their needs.

Action 2.1

Annual program of youth events developed.

Progressing 75%

Performance Comment

Youth Week 2015 events were finalised and promoted with the event to take place at the Lithgow Skate Park on 11 April 2015. Newtons Nation will provide BMX coaching and demonstrations. A photo competition will also run during Youth Week.

03 Work with young people to develop appropriate recreational facilities that meet their needs.

Action 3.1

Recommendations of young people in relation to recreational facilities considered in Strategic Asset Management Plan.

Progressing 75%

Performance Comment

The Youth Council met twice in the 3rd quarter and discussed ideas about events, facilities and programs for local young people.

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04 Advocate for appropriate services to meet the broad range of youth needs.

Action 4.1

Regular attendance at Youth Services Network Meetings and participation in its events by the Community Development Officer

Progressing 75%

Performance Comment

The Community Development Officer is in regular contact with Lithgow High School and LINC regarding plans to re-establish a Youth Services Network.

05 Continue to provide the homework centre at the Lithgow Library Learning Centre.

Action 5.1

Homework Zone to operate 4 days per week during school term.

Progressing 75%


Number of children attending the Homework Zone

Total number 182 Attendance has been good, especially by children who have missed some schooling due to difficult circumstances.

Number of sessions operated Total number 32 Storm damage caused some disruptions however, sessions continued as scheduled

06 Sports/Cultural Scholarship developed for youth from low income/disadvantaged families.

Action 6.1

Continue to provide the Youth Scholarship in conjunction with Lithgow PCYC.

Progressing 75%

Performance Comment

Regular contact is maintained between the Community Development Officer and PCYC management, local high schools and TAFE to encourage further nominations and ongoing use of the facilities and activities offered by the PCYC. There are currently 20 young people participating in the program.

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Strengthening Our Economy

Providing for sustainable and planned growth that supports a range of lifestyle choices and employment opportunities.

2.1.01 Planning for Economic Growth

2.1.1.1 To plan and manage growth in a sustainable manner with emphasis on creating a diversified economy underpinned by sound local environmental planning.

01 Review and monitor current plans and strategies

Action 1.1

Implement the Economic Development Strategy

Progressing 75%

Performance Comment

Key actions arising from the 2010-2014 Economic Development Strategy continued to be implemented.

Action 1.2

Implement the Business and Retail Strategy

Progressing 75%

Performance Comment

Extensive planning for Mothers Day shop local campaign for delivery in May 2015 was undertaken.

Action 1.3

Implement the Destination Management Plan/Tourism Strategy

Progressing 75%

Performance Comment

Three new actions from the Destination Management Plan have been determined for 2014-2015 these include:

1. Further develop the regional and scenic drive product.

2. Continue to encourage mountain-biking in the State Forest.

3. Continue to recognise the importance of the event sector as a key driver for the local economy.

Action 1.4

Implement the Cultural Precinct Study

Progressing 75%

Performance Comment

The Roaring 20's Garden Party was held at Eskbank House employing local entertainers, caterers and decorators. Planning commenced for the following events to be held in the 4th quarter:

Eskbank Steam Punk Event

Mothers Day Flowers art installation in Pioneer Park

Night trading on the Saturday of Ironfest by Main Street Retailers.

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Action 1.5

Implement the Land Use Study

Completed 100%

Performance Comment

The Comprehensive Lithgow Local Environmental Plan, Lithgow LEP 2014 was made and became effective on the 19 December 2014. This Plan implements the majority of actions of the Lithgow Land Use Strategy. Any outstanding actions from the LUS will be implemented in future planning projects either underway or planned for future years.

Action 1.6

Implement the Wallerawang Industrial Park Feasibility Study

Progressing 20%

Performance Comment

The Land is not currently in Council ownership. Discussions with Energy Australia continue in regards to development opportunities of the site.

Action 1.7

Implement the Cultural Plan

Progressing 75%

Performance Comment

During the quarter a display of historical costumes by a local Lithgow Creative was exhibited in the Lithgow Creative’s Pop-Up Gallery at A Readers Heaven.

Planning commenced for the 2015 Lithgow Halloween Festival to be held in October.

A Roaring 20s Garden Party employing local entertainers, caterers and decorators was held at Eskbank House promoting the creative arts in Lithgow.

02 Finalise the new Comprehensive Local Environmental Plan.

Action 2.1

Plan gazetted and implemented.

Completed 100%

Performance Comment

The new Comprehensive Lithgow Local Environmental Plan made as Lithgow Local Environmental Plan was made and became effective on 19 December 2014.

03 Stormwater, water and sewerage infrastructure requirements.

Action 3.1

Development of a site specific Development Control Plan

Not Due to Start 0%

Performance Comment

Site specific Development control Plans are actioned when new Greenfield growth areas are being planned and developed.

04 Continue to develop new Development Control Plans in line with the new Local ` Environmental Plan.

Action 4.1

Plans prepared, consulted upon and adopted.

Progressing 35%

Performance Comment

Work is continuing on the preparation of Comprehensive Development Control Plan.

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05 Review and update the Economic Development Strategy

Action 5.1

Plan prepared, consulted upon and adopted for period 2014-2018.

Progressing 50%

Performance Comment

A consultant has been appointed to update the Economic Development Strategy and Investment Prospectus.

Exploring and discovering the richness in our society through the pursuit of educational, creative and cultural opportunities to diversity our economy, skills base and employment opportunities.

2.2.01 Arts and Culture

2.2.1.1 To promote, develop and utilise the creative talents of the Lithgow region.

01 Promote networks and resource sharing locally and regionally.

Action 1.1

Support and respond to requests from local artists in response to Networking programs.

Progressing 75%

Performance Comment

Information on opportunities for artists was posted on the Lithgow Creative’s Website.

The Cultural Development Officer attended meetings of the Tidy Towns Laneways Project to support artists creating art installations in the Main Street Laneways.

A new exhibition was set up in Lithgow Creative’s Pop-up Gallery.

02 Encourage a whole of community approach to supporting the growth of cultural ` industries.

Action 2.1

Maintain and improve Lithgow Creative’s website.

Progressing 75%


Website maintained and updated. Monthly 100% New profiles were added to the Lithgow Creative’s website. News and events were updated. A new website is being created and will be launched in the 4th quarter.

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Action 2.2

Establish Mentoring program for Cultural Industries

Progressing 75%

Performance Comment

Lithgow Creative’s Pop- up Gallery program continues in association with A Readers Heaven at the corner of Mort and Eskbank Streets, Lithgow with regular updates and new memberships are listed on the Lithgow Creative’s webpage listed.

Action 2.3

Host exhibitions at Eskbank House for cultural industries

Progressing 75%


Number of exhibitions hosted at Eskbank House Museum.

2 per annum 100% Two exhibitions were held:

Beehive Art Group art work from their members.

Lithgow Community Projects exhibition of work by female artists in the LGA.

2.2.02 Branding and Marketing

2.2.2.1 To establish an effective integrated branding and marketing identity to promote Council, Tourism, Economic Development and the LGA.

01 Develop and implement an integrated and effective marketing and branding strategy for the Council, tourism, Economic development and the Local Government Area.

Action 1.1

Marketing collateral developed and distributed as per available resources.

Progressing 75%


Lithgow App 30 June 75% Continual updating the app to ensure information is current and relevant.

Brochures 30 June 75% Continual monitoring and updating of brochures as information changes to ensure information is current and relevant.

Lithgow Tourism Guide 30 June 75% Distribution throughout the quarter has continued as per requests.

Banners 30 June 75% All banners and marketing material is currently up to date.

Displays 30 June 75% Continual monitoring to ensure displays are up to date.

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Performance Comment

Further Information has been added to the Lithgow App including two new members and updated details for members whose businesses changed address during the quarter.

Action 1.2

Provide professional corporate and promotional and informational publications for the community Strategic Plan and associated documents.

Progressing 50%

Performance Comment

Council reviewed and modernised the format and look of Council Connections in line with Council's Branding.

Action 1.3

Develop Christmas displays and activities throughout the LGA

Completed 100%

Action 1.4

Conduct the Mayors Appeal to provide residents in Local Nursing Homes with Christmas Gifts.

Completed 100%

Action 1.5

Welcome banners replaced annually as per resourcing and budget.

Completed 100%

Action 1.6

Install additional town entry signage throughout the LGA.

Progressing 75%

Performance Comment

Concept designs for town entry signage were completed in the 3rd quarter. Concepts were displayed on social media for comment with an overwhelming response favouring Concept 1. The designs we endorsed by Council. Final installation costs are being sought.

Action 1.7

Upgrade and install brown and white tourism signs in accordance with the Interpretive Signage Program and within budget.

Progressing 75%

Performance Comment

Continual monitoring of signage is undertaken.

2.2.03 Business and Industry Development and Support

2.2.3.1 To expand Lithgow’s economic base and encourage local employment opportunities through the promotion and facilitation of business and industry development and services.

01 Encourage the increase of business activities in the CBDs of Lithgow, Wallerawang and Portland.

Action 1.1

Develop and implement a Lithgow CBD Business Attractions and Retention Program

Progressing 75%

Performance Comment

Planning continued for the “Mothers Day Street of Flowers” Promotion to be held in May 2015.

A business development training program in conjunction with the University of Western Sydney has been identified for delivery during the 4th quarter.

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Action 1.2

Implement the Main Street Facade Program

Progressing 75%

Performance Comment

Council continued to promote and administer the Main St Façade Improvement Program.

02 Ensure the provision of a range of business support services.

Action 2.1

Provide opportunities for business through the leasing of council owned retail and office space.

Progressing 75%

Performance Comment

Council’s vacant properties are listed with a commercial agent.

Draft guidelines for the use of vacant Council shop space as "pop up shops were prepared during the 3rd quarter.

03 Promote sustainable production and consumption practices through a ‘Made in Lithgow’ promotion.

Action 3.1

Facilitate the development and delivery of local and regional market providers within the LGA.

Progressing 75%

Performance Comment

Ongoing liaison with market providers is undertaken as required.

2.2.04 Leadership and Communication

2.2.4.1 To provide leadership and communications that foster collaboration to maximise Lithgow economic potential

01 Ensure sound communications across the community and with Council to assist with encouraging growth.

Action 1.1

Regularly meet with and coordinate economic programs with the Economic Development Advisory Committee, Lithgow business Association and other stakeholders as required.

Progressing 75%


Economic Development Advisory Committee meetings held 3 monthly

100% of meetings held.

100% One Economic Development Advisory Committee meeting was held on 5 February 2015.

Economic Development Officer to attend meetings of the Lithgow Business Association.


100% The Economic Development Officer has attended all meetings of the Lithgow Business Networking Group.

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02 Encourage cooperation between business and industry sectors, and with the Council.

Action 2.1

Attend local and regional economic and tourism forums to promote and advocate for development and business opportunities within the Lithgow LGA.

Progressing 75%

Performance Comment

Council established the Business Taskforce to promote and advocate for development and business opportunities within the Lithgow LGA with high level government and local business representation.

03 Market and promote Lithgow as a place to do business, work, live and recreate.

Action 3.1

Develop promotional material to attract investors and residents and participate in relevant exhibitions.

Progressing 75%

Performance Comment

A Consultant has been appointed to update the Lithgow Investment Prospectus,

Action 3.2

Business prospectus kept updated.

Progressing 75%

Performance Comment

A Consultant has been appointed to update the Lithgow Investment Prospectus,

Action 3.3

Continue to update the Creative/cultural Industry Cluster section of the Economic Development Website.

Progressing 75%

Performance Comment

The Creative/Cultural Industry Cluster Section is updated regularly.

Action 3.4

Continue to update the Economic Development Website.

Completed 100%

Performance Comment

A new Economic Development webpage was launched during the 3rd quarter.

Action 3.5

Continue to update the New resident information on website.

Progressing 75%

Performance Comment

New resident information is incorporated within the updated Economic Development webpage completed during the 3rd quarter.

04 Encourage expansion and attraction of businesses.

Action 4.1

Appropriate conferences attended to encourage investment.

Progressing 75%

Performance Comment

Liaison was undertaken with the Country Expo provider regarding attending the Expo in August to promote the Lithgow area.

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Action 4.2

Regular assistance provided to potential investors.

Progressing 75%

Performance Comment

Assistance to investors is provided on an ongoing basis in association with Councils Environment and Development function.

2.2.05 Education and Training

2.2.5.1 To encourage and support learning opportunities in the LGA that aligns with our needs for skilled workers and retention of your people and families.

01 Lobby for increased range of educational and training providers to support post secondary school and lifelong learning opportunities.

Action 1.1

Assist in the establishment of the University of Western Sydney College Campus in Lithgow.

Progressing 75%

Performance Comment

Ongoing liaison is undertaken with UWS representatives through Councils Economic Development Advisory Committee.

02 Promote to attract occupations and industries where skills shortages have been identified.

Action 1.1

Liaison with local businesses, developers and employment agencies to identify skills gaps.

Progressing 75%

Performance Comment

Councils Economic Development webpage was updated during the 3rd quarter to promote links to educational facilities and course offers to address skill gaps. Ongoing liaison is occuring with key stakeholders including government agencies such as NSW Trade and Investment as well as local educational providers and employment agencies.

Action 1.2

Liaison with local and external training providers to help develop programs to address gaps.

Progressing 75%

Performance Comment

Council liaised with private training providers and the Central West Business Enterprise Centre to identify an integrated program of training to meet local business skill and knowledge gaps. The training program is to be delivered during 4th quarter.

Action 1.3

Encourage the presence of additional education providers.

Progressing 75%

Performance Comment

Ongoing liaison with UWS regarding expansion and promotion of course offers including links to Councils updated Economic Development webpage was completed in the 3rd quarter.

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03 Encourage international students to participate in local educational courses.

Action 1.1

Work with universities to promote Lithgow to overseas students.

Progressing 75%

Performance Comment

Ongoing liaison with UWS representatives is undertaken through Economic Development Advisory Committee and directly with Marketing and Business Development Manager.

2.2.06 Local Environmental Planning and Development

2.2.6.1 To ensure the long-term sustainability of infrastructure and land that underpins and supports the growth of the Local Government Area.

01 Assess all applications including:

• Development Applications

• Construction Certificates

• Complying development Certificates

• Section 68 Applications

Action 1.1

Finalise the full review and update the Automated Planning Certificate System and ensure it is ready to go live to coincide with gazettal of the Principal LEP.

Completed 100%

Action 1.2

Applications be processed within 21 working days of receipt calculated exclusive of the ‘stop the clock’ period.

Progressing 75%


Number of applications processed. 80% within 21 days of receipt.

82% 61 Applications were processed.

Action

1.3 Development Inspections

Progressing 75%

Performance Comment

Development inspections are carried out as requested.

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Action 1.4

Process and issue Building and Planning Certificates in accordance with regulatory requirements.

Progressing 75%

KPI Target Notes

Number of Building Certificates received. Processed within 7 working days.

5 Building Certificates were processed within 7 days.

Median processing days for Building Certificates

Number of Subdivision Certificates received

Processed within 7 working days.

5 Subdivision Certificates were processed within 6 working days.

Median processing days for Subdivision Certificates

Number of Planning Certificates 149 (2) received.


147 Planning Certificates 149 (2) processed within 3.4 working days.

Median processing days for Building Certificates 149 (2)

Number of Planning Certificates 149 (5) received.


105 Planning Certificates 149 (5) processed within 2.5 working days.

Median processing days for Planning Certificates 149 (5)

Performance Comment

02 Implement conditions of development consent and enforce compliance.

Action 2.1

Number of actions taken.

Progressing 75%

Performance Comment

No actions were undertaken in the Land and Environment Court during the 3rd quarter.

03 Investigate non compliance with the Environmental Planning and Assessment Act and Local Government Act.

Action 3.1

Number of actions taken

Progressing 75%

Performance Comment

There were no investigations for non compliance under the Environmental Planning and Assessment Act and Local Government Act during the 3rd quarter.

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04 To provide street and rural numbers to premises upon request and at subdivision stage.

Action 4.1

Street and rural numbers issued upon request.

Progressing 75%


Number of rural numbers issued. 80% processed within 21 days.

80% 8 rural numbers were processed.

Number of street numbers issued. 80% processed within 21 days.

80% 6 street numbers were processed.

2.2.07 Tourism

2.2.7.1 To create a strong tourism industry that maximises benefits from visitors to the LGA.

01 Act upon the recommendations contained in the Tourism Strategy/Destination Management Plan.

Action 1.1

Ensure all tourism operators are working together to implement recommendations.

Progressing 75%

Performance Comment

One Tourism Advisory Committee Meeting was held during the January to March quarter in accordance with the Terms of Reference

Action 1.2

Seek opportunities to increase funding for tourism development with State Government

Progressing 75%

Performance Comment

Assistance was provided to Rocky Trail Entertainment to write their application for funding from the NSW Sport and Recreation Events program to host a round of the NSW Downhill Mountain Bike Championship in Lithgow late 2015. Discussions were also held with private business owners regarding sponsorship opportunities.

02 Identify and support the delivery of a diverse range of quality festivals and events.

Action 2.1

Implement the Festivals and Events Strategy.

Progressing 75%

Performance Comment

Assistance with the development of a Multimedia Mentoring Program for local High School students was provided. The program includes working with creative lighting practitioners, Vivid and student participation in Event Production workshops conducted by Council’s Event Coordinator.

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The Manage Your Event Safety Guide for Organisers was reviewed and updated.

Research into other Council’s Events Calendar and Booking Systems was conducted with a report compiled to assist in developing the new Tourism website.

The entertainment for the Glamour and Gowns 1920’s Ball held in February was organised.

Assistance was provided to Rocky Trail Entertainment to write their application for funding from the NSW Sport and Recreation Events program to host a round of the NSW Downhill Mountain Bike Championship in Lithgow late 2015.

Marketing support through Regional Tourism Magazines, Visit NSW and Lithgow Tourism Calendar of Events websites and Street Posters to local events was provided to events.

Action 2.2

Coordinate Events Management meetings with event organisers to ensure compliance.

Progressing 75%

Performance Comment

Attended meetings and provided assistance to Hartley Valley Progress Association for a historic motorcycle event planned for late 2015.

Provided assistance and submitted the Traffic Management Plans to TALC for the Rock and Road Cycling and the Australian Skateboard Racing Association events planned for May 2015.

Prepared lease agreements for the Lithgow Agricultural Show and Ironfest 2015 use of the Lithgow Showground. Both leases signed with both parties.

Action 2.3

Organise and stage the Lithgow Flash Gift to ensure a comparative increase from 2013/14 in:

• Sponsorship levels

• Participation

• Visitation

• Competition Events

• Supporting Events/Activities.

Completed 100%

Action 2.4

Identify and support local tourism events including:

• Daffodils at Rydal

• Back to Hartley

• Celebrate Lithgow

• Portland Spring Fair

• Ironfest

• Glow Worm Tunnel Marathon

Progressing 75%

Performance Comment

Provided marketing support through Regional Tourism Magazines, Visit NSW and Lithgow Tourism Calendar of Events websites and Street Posters to local events, including:

The “National” Ladies Go Kart Special Event

Cullen Bullen Speedway

Rydal Show

Glamour & Gowns Ball

Eskbank House Garden Party

Portland Art Exhibition

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International Women’s Day Exhibition 2015

Lithgow Agricultural Show

The Big Ride 4 Parkinson’s

Ironfest 2015 -”Gypsy Dreadnought”

All events have also received social media marketing through Tourism social media pages

Action 2.5

Coordinate Australia Day activities within the LGA to ensure a comparative increase in participation and activities from 2013/14.

Completed 100%

Performance Comment

Australia Day Celebrations were conducted by Council at Queen Elizabeth Park and Lithgow Aquatic Centre. The official Australia Day Ceremony at Queen Elizabeth Park attracted approximately 400 people and included official speeches, Citizenship Awards and a Citizenship Ceremony. Following the ceremony the crowds enjoyed local entertainers, jumping castles, a circus workshop and a sausage sizzle.

Council provided a giant slide and free entry at Lithgow Pool with over 400 people attending.

03 Development of Aboriginal Experiences throughout the LGA

Action 3.1

Consultation with Mingaan

Progressing 75%

Performance Comment

Consultation with Mingaan has taken place through their representative on the Tourism Advisory Committee where one meeting was held during the quarter.

04 Operate the Visitor Information Centre.

Action 4.1

Provide quality visitor information services.

Progressing 75%

KPI Target Achieved

Total value of Souvenir Sales. 100% $24,895.74

Visitors to the Visitor Information Centre. Increased visitation in comparison to 2013/14 10706

Visitors to the Visitor Information Centre 2013/14

10299

Total number of members. Increased membership in comparison 2013/14 56

Total number of members 2013/14. 64

Total value of tour bookings 100% 0

Commission on tour bookings. 100% 0

Commission on accommodation bookings. 100% 37.50

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Action 4.5

Develop a 4WD and Recreational Activity Guide to increase greater visitation of area’s listed and address pressing need for more interpretive information on bush tracks from 4wd and trail bike riders.

Not Progressing 20%

Performance Comment

Council will commence negotiations with National Parks, Forestry Corporation, Cartographers and source funding for the concept during the 4th quarter.

05 Continue to develop tourism opportunities within the LGA and with neighbouring areas.

Action 5.1

Provide input into community tourism development initiatives e.g. Capertee Valley, Hartley Valley and other groups/activities.

Progressing 75%

Performance Comment

Liaison has taken place with the Lithgow Museums Network Group on a monthly basis. Regular contact with Lithgow Business Association is maintained.

Discussions have taken place with Wallerawang -Lidsdale Progress Association over the installation of an information bay.

A meeting was held Hartley Progress Association regarding a Vintage Motorcross and about the Back to Hartley Celebration both to be held later in 2015.

Action 5.2

Promotion of the LGA through the development of combined marketing with Oberon and Bathurst.

Progressing 75%

Performance Comment

Lithgow Tourism continues to collaborate with Oberon and Bathurst Tourism to jointly produce collateral such as the Making Tracks Map and the Regional Villages Booklet.

Action 5.3

Organise the Tourism Advisory Committee meetings in accordance with the terms of reference.

Progressing 75%


Meetings to be held bi-monthly. 100% of meetings held.

100% 1 Meeting of the Tourism Advisory Committee was held during the third quarter in February according to the terms of reference.

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Progressing 75%

KPI Target Notes

Filming enquiries Number of enquiries

One film enquiry was received during the quarter from a student of International Film School Sydney to shoot a short feature at the Blast Furnace titled 'Homeless'.

Action 5.5

Celebrate the 2013 Bi-Centenary of the Blue Mountains Crossing.

• Finalise participation in Bi-Centenary of the Blue Mountains Crossing meetings and planning of events.

• Participate in subsequent regional Bi-Centenary events.

Progressing 75%

Performance Comment

Tourism staff continued to offer support to groups that are participating in the 200 year Celebrations. Discussions have been held with Hartley Progress Association regarding to the event to be held in Hartley in April.

Promotion for events to be held in Hartley has been offered by tourism. With social media alerts scheduled for the lead up to Hartley events in April.

06 Strengthen Lithgow’s brand identity.

Action 6.1

Promotion and marketing of the LGA in a range of media and within budget

Progressing 75%


Blue Mountains Imag Number of advertisements

3 Advertising was placed in:

Blue Mountains Tourist Newspaper

Central West Lifestyle Magazine

Blue Mountains Experience guide.

Liaised with 'The Word Australia' to distribute the brochure amongst high visited attractions in the Sydney Metro Market.

Three Media releases regarding the installation of the billboards; the Roaring 20's ball and the Roaring 20's weekend were distributed.

Blue Mountains Tourist Newspaper Number of advertisements

1

Blue Mountains Gazette Number of press releases/advertisements

Lithgow Mercury Number of press releases/advertisements

3

Discover Blue Mountains Number of advertisements

3

Discover Central West Number of advertisements

3

Action Progressing 75%

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6.3 Continue to develop DVD and Photographic Library

Performance Comment

Photos of the Roaring 20's Ball, operator Salud, Go Kart Championships at Marrangaroo and Hampton Halfway Hotel Motel were added to the photographic library during the quarter.

07 Continue to establish tourism drives.

Action 7.1

Implement collaborative partnership strategies across LGA’s.

Progressing 50%

Performance Comment

No meetings were convened during the period, currently awaiting information from Oberon Council regarding the Tablelands Way.

08 Operate Eskbank House Museum

Action 8.1

An increase in visitation from 2013/14.

Not Updated

KPI Target Notes

Visitors to Eskbank House Museum. Number of visitors 643 people visited Eskbank House Museum during the quarter.

09 Conduct exhibitions, public programs and displays

Action 9.1

Events and activities developed to promote Eskbank House Museum and its collections.

Progressing 75%

Performance Comment

An exhibition of the souvenir porcelain from the Eskbank House Collection was held in the Foyer Gallery of the museum.

A Roaring 20’s Garden Party was held at Eskbank House as part of the Blue Mountains Lithgow Oberon Tourism Roaring Twenties festival. Two exhibitions of local artist's work were held in the Courtyard Gallery during the quarter

Action 9.2

Exhibitions/displays (including travelling exhibitions from major institutions).

Progressing 75%

Performance Comment

Two exhibitions were held at Eskbank House during the quarter; Buzzing around Eskbank, (Beehive artists) and International Women's Day Exhibition. Planning was undertaken for a travelling WW1 exhibition "A Camera on Gallipoli" to be held at the Library in the fourth quarter as part of Anzac Centenary events.

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10 Undertake Capital Improvements to Eskbank House Museum from the Eskbank House Trust Reserves.

Action 10.1

Program of capital improvements based on the Conservation Management Plan and Landscape Strategy progressively implemented.

Progressing 75%

Performance Comment

A Development Application for works to the rear of Eskbank was approved during the quarter with building works scheduled for completion in the 4th quarter. These improvements will create a better experience for visitors with a compliant accessible toilet and access to the building.

11 Upgrade display and exhibition equipment at Eskbank House Museum

Action 11.1

Collection cataloguing and interpretation undertaken.

Progressing 75%

Performance Comment

Design of interior signage for Eskbank House was completed and will be installed in the 4th quarter.

Cataloguing began on the Eskbank House Art Collection and continued on the Pottery Collection.

An exhibition of Eskbank House early 1900’s souvenir porcelain collection was held in the Foyer Gallery.

Action 11.2

Display and exhibition equipment upgraded.

Progressing 75%

Performance Comment

Design for Interior Signage at Eskbank House was completed and will be installed in the 4th quarter. Signage will compliment tours held in the museum.

12 Develop marketing for Eskbank House Museum

Action 12.1

A program of public programs and events held.

Progressing 75%

Performance Comment

A Roaring 20’s Garden party was held at Eskbank House attracting visitors from Blue Mountains and Bathurst.

An International Women's Day Gathering and Exhibition was held.

Eskbank House hosted a second ghost tour by Blue Mountains Mystery Tours.

Action 12.2

New brochure/s developed in accordance with council's Branding and Marketing Strategies.

Progressing 75%

Performance Comment

A professional photographer was employed at the Roaring 20’s Garden Party to capture new photos for the Eskbank House Brochure.

New publicity material describing Eskbank House was developed as part of the Museums Standards Program.

A new website for Eskbank House is under creation with a more modern and user friendly design in accordance with Council’s Branding and Marketing Framework.

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Developing Our Built Environment

Planning for suitable infrastructure development to promote sustainable and planned growth, while enhancing the existing identity of the towns, villages and rural areas of the LGA.

3.1.01 Planning for Our Built Environment

3.1.1.1 To provide infrastructure to ensure the sustainable growth and development of the area including the provision of quality recreational and community facilities.


Action 1.1

Implement the Open Space and Recreation Needs Study

Completed 100%

Performance Comment

All 2014/15 capital works for the Parks and Gardens program were completed during the 3rd quarter.

Action 1.2

Implement the Heritage Development Control Plan

Progressing 35%

Performance Comment

Work continued on the preparation of the Comprehensive Development Control Plan which will incorporate and implement the recommendations of the Heritage Development Control Plan Study.

Action 1.3

Implement the Integrated Water Cycle Management Plan

Progressing 15%

Performance Comment

The Draft Integrated Water Cycle Management Plan has been completed and submitted to NSW Office of Water for review.

Action 1.4

Implement the Water Demand Management Plan

Not Due to Start 0%

Performance Comment

The Water Demand Management Plan is only implemented during drought conditions.

Action 1.5

Implement the Strategic Water and Sewerage Business Plans

Progressing 90%

Performance Comment

The Draft Sewerage Business Plan has been completed and submitted to NSW Office of Water for review.

Action 1.6

Implement the Portland Sewerage Treatment Plant Feasibility Study

Progressing 35%

Performance Comment

The Concept Design for the Portland Sewerage Treatment Plant has been completed.

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Action 1.7

Implement the Eskbank House Museum Conservation Management Plan

Progressing 75%

Performance Comment

The Development Application for the works to the rear of Eskbank House was approved; these works will create a more user friendly space for events and functions while retaining the heritage aspect of the building. Works will be completed in the 4th quarter.

Action 1.8

Implement the Strategic Asset Management Plan

Progressing 75%

Performance Comment

Actions defined in the Strategic Asset Management Plan have been included in the Operational Plan and are being implemented.

Action 1.9

Implement the 10 Year Strategic Building Plan.

Progressing 75%

Performance Comment

Actions defined in the 10 year Strategic Building Plan have been included in the Operational Plan and are being implemented.

Action 1.10

Implement the 5 Year Building Maintenance Plan

Progressing 75%

Performance Comment

The 5 year Building Maintenance Plan is operational.

Action 1.11

Implement the Pedestrian Access & Mobility Plan for the Great Western Highway.

Progressing 75%

Performance Comment

The Plan has been referred to the Roads & Maritime Service for inclusion in their formal plans for upgrade of the Great Western Highway.

Action 1.12

Implement the 10 year Roads Infrastructure Plan

Completed 100%

Performance Comment

The 2014/15 capital works program for roads was completed during the 3rd quarter with the exception of Browns Gap Road which has been deferred to 2015/16.

02 Identify and develop new plans and strategies in line with the community's needs

Action 2.1

Complete the Hassans Walls Management Plan.

Not Progressing 0%

Performance Comment

Commencement has been deferred to 4th quarter due to competing priorities. The project will extend into 2015-2016.

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Action 2.2

Prepare a Master Plan for the development of the Lithgow CBD.

Progressing 75%

Performance Comment

The draft Lithgow CBD Revitalisation Action Plan has been recommended for public exhibition by the Revitalisation Committee.

Action 2.3

Continue to prepare Site specific Community/Crown Lands Plans of Management are prepared in accordance with all relevant legislation, result of community and stakeholder engagement and sustainability principles for

• “Community” classified lands.

• “Operational” classified lands.

• Crown Lands and other recreational facilities (e.g. Lake Wallace).

Not Progressing 50%

Performance Comment

No work on this action occurred in the 3rd quarter due to competing work priorities.

Action 2.4

Prepare a Floodplain Risk Management Plan to accord with the 2005 Floodplain Development Manual.

Progressing 90%

Performance Comment

The Draft Floodplain Risk Management Plan is being prepared and will be completed during 4th quarter.

Action 2.5

Development Servicing Plans complete and adopted by Council.

Not Due to Start 0%

Performance Comment

Awaiting the State Government review of the guidelines with regard to best practice.

Action 2.6

Prepare a Rural Lands Study

Progressing 15%

Performance Comment

The first meeting of the Rural Lands Study Project Steering Committee was held in the quarter to consider a draft Professional Services Brief.

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Ensuring sustainable and planned growth through the provision of effective public and private transport options and suitable entertainment and recreational facilities to enhance the lifestyle choices of the community.

3.2.01 Cemeteries

3.2.1.1 To provide a respectful cemetery service

01 Maintain and operate cemeteries at Capertee, Cullen Bullen, Dark Corner, Glen Alice, Hartley, Lithgow (3 Cemeteries), Lowther, Meadow Flat, Palmers Oakey, Portland, Rydal and Wallerawang.

Action 1.1

Monitor and report on number of complaints received

Progressing 50%


Number of complaints. < 5 received. 6 The following Complaints were received:

Portland Cemetery - rabbit infestation

Lithgow Cemetery - broken footpath

Lithgow Cemetery - grass requires mowing

Lithgow Cemetery - damaged monument

Lithgow Cemetery - damaged fence

Lithgow Cemetery - gravel road washed out

Action 1.2

Ensure cemetery grounds are maintained.

Progressing 75%

Performance Comment

Cemeteries were maintained and operated within budget.

02 Implement 10-year Cemetery Improvements Program.

Action 2.1

Install a new footpath at Lithgow Cemetery

Progressing 40%

Performance Comment

Further trees have been removed to allow for footpath installation.

Action 2.2

Install a Columbarium at Portland Cemetery.

Completed 100%

Performance Comment

This has been reviewed and will not be constructed at this stage as there is no demand for a columbarium.

Action 2.3

Install a Columbarium at Capertee Cemetary.

Completed 100%

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Action 2.4

Install a new beam at Wallerawang Cemetery.

Completed 100%

3.2.02 Community Cultural Facilities

3.2.2.1 To develop cultural and recreational infrastructure that will meet the needs of the community now and into the future.

01 Enhancement of Civic Spaces and Public Places within the Lithgow LGA through the development and promotion of public art and amenity.

Action 1.1

Identify opportunities for integrating the UWS College Campus into the Cultural Precinct.

Progressing 75%

Performance Comment

There were no opportunities for integrating the UWS College Campus into the precinct during the quarter.

3.2.03 Community Commercial/Industrial Buildings

3.2.3.1 Maintain community commercial and industrial buildings and structures to meet the needs of the community and service Council operations.

01 Clean community buildings and structures.

Action 1.1

Buildings and structures are cleaned to an acceptable standard and within budget.

Progressing 75%

Performance Comment

Buildings are being cleaned on a regular basis.

02 Maintain and upgrade community buildings and structures to meet the needs of the community and ensure commercial viability.

Action 2.5

Acquire land for a toilet block in Rydal.

Progressing 15%

Performance Comment

Council has now resolved to investigate an alternative site.

Action 2.1

General asset building maintenance (including Special Rate Variation Program).

Progressing 75%

Performance Comment

Maintenance is undertaken as per the priority program.

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Action 2.2

Upgrade toilet facilities in the Lithgow Local Government Area.

Progressing 50%


Construct new toilet facilities in the Lithgow CBD as part of the CBD Revitalisation Program

30 June 2015 50% Construction has commenced.

Upgrade the Lake Lyell Amenities 30 June 2015 100% Completed

Refit interior and upgrade security at Lake Wallace, Wallerawang amenities (Special Rate Variation Works Program)

30 June 2015 100% Completed

Construct new toilet facilities in Clarence Pirie Park, Capertee

30 June 2015 25% The Development Application is being prepared.

Action 2.3

Upgrade the Council Administration Centre:

Progressing 50%


Sound proof the Council Chambers. 30 June 2015 100% Completed

Upgrade the air conditioning system. 30 June 2015 40% Orders issued

Action 2.4

Upgrade the Lithgow Golf Club as part of the Special Rate Variation Program.

Completed 100%

Action 2.5

Reserve funds in the Building Reserve of miscellaneous asset renewal.

Completed 100%

03 Ensure Depots are secure and maintained.

Action 3.1

Provide depot buildings for the housing of stores, plant and workshop.

Progressing 75%

Performance Comment

Depots were maintained and secure.

Action 3.2

Construct a new building for the Jet Patcher.

Completed 100%

Action 3.3

Construct a new perimeter fence at the Mort Street Depot.

Progressing 25%

Performance Comment

Materials were purchased. The fence will be constructed during 4th quarter.

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04 Manage those community halls and theatres with advisory/management committees in conjunction with the community.

Action 4.1

Hold meetings of hall and theatre advisory/management committees in accordance with the Terms of Reference

Progressing 75%

Performance Comment


Crystal Theatre 4 meetings per annum

75% 3 meetings were held in accordance with the terms of reference.

Meadow Flat Hall 4 meetings per annum


Union Theatre 4 meetings per annum


Action 4.2

Operate the Community Halls

Progressing 75%


Number of bookings for the Civic Ballroom 100% of bookings received and receipted.

100% 3 bookings received and receipted.

Number of bookings for the Union Theatre. 100% of bookings received and receipted.

100% 2 bookings received and receipted.

Number of bookings for the Wallerawang Memorial Hall.

100% of bookings received and receipted.

100% No bookings received and receipted.

3.2.04 Cycleways and Walkways

3.2.4.1 To establish a system of cycleways and pedestrian paths to provide links between major cultural and recreational facilities and town centres.

01 Undertake footpath construction as per 10 year program.

Action 1.1

Extend the footpath in James O'Donnell Drive, Hill Crest Estate.

Completed 100%

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Action 1.2

Extend the footpath from Pied Piper Pre-School to James Parade in Wallerawang.

Completed 100%

Action 1.3

Construct a footpath from Geordie Street to Highway linking VIC to McDonalds

Completed 100%

02 Undertake CBD Enhancement Program of Lithgow CBD

Action 2.1

Implement with a staged replacement of pavers and environmental enhancements (incl. street furnishings and plantings) following completion of the CBD Masterplan

Not Due to Start 0%

Performance Comment

The Draft CBD Masterplan has been completed and the Revitalisation Committee has resolved to place it on exhibition. Following final adoption of the Masterplan, upgrades to the CBD will be prioritised.

3.2.05 Environmental Health

3.2.5.1 To provide an Environmental Health Inspection Program

01 Conduct inspections of food premises and provide ongoing education.

Action 1.1

126 inspections per year including a minimum of 1 inspection of each high risk premises per year.

Progressing 50%


Food premises inspections 126 per annum

19 Inspections undertaken during the quarter.

High Risk Food Premises 1 per annum 0 Inspections undertaken by NSW Food Authority

02 Conduct inspections of skin penetration premises and provide ongoing educational material.

Action 2.1

All premises inspected once per year.

Not Due To Start 0%

Performance Comment

Scheduled to be undertaken during 4th quarter.

03 Conduct commercial swimming pool and spas inspections and provide ongoing education.

Action 3.1

1 inspection of each pool/spa per year.

Completed 100%

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04 Conduct inspections of cooling towers and associated systems and respond to complaints.

Action 4.1

• 1 inspection per year.

• All complaints investigated and actions resolved or determined within 24 hours of receipt.

Completed 100%

05 Maintain a register of water cooling and warm water systems.

Action 5.1

Compliance with Public Health (Microbial Control) Regulation at all times.

Completed 100%

06 Undertake inspections of Caravan Parks.

Action 6.1

2 Inspections per year.

Not Due To Start 0%

Performance Comment

Scheduled to commence during 4th quarter.

3.2.06 Heritage

3.2.6.1 To identify, preserve, improve and promote the LGA’s indigenous built and natural heritage

01 Provide heritage advice to residents on development matters.

Action: 1.1 Number of residents utilising the service Progressing 75%


Number of residents utilising the Heritage Advice service.

100% 100% 8 residents utilised the service.

02 Assist with appropriate development of heritage items.

Action 2.1

Finalise and implement the heritage provisions of the new comprehensive Development Control Plan

Progressing 35%

Performance Comment

Work is continuing on the preparation of the new Comprehensive Development Control Plan that will include consideration of heritage provisions.

Action 2.2

• Finalise and implement the heritage provisions of the new Principal LEP

• Continue to fill missing data gaps identified in the Heritage Audit Gap Analysis

Progressing 75%

Performance Comment

The first meeting of the Lithgow Local Heritage Advisory Committee was held during the 3rd quarter.

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Action 2.3

Implement works at Blast Furnace Park and nearby precinct in relation to safety and interpretive signage.

Progressing 50%

Performance Comment

During the quarter, Council was successful in obtaining $300,000 funding, matched with $250,000 Council funding to upgrade Blast Furnace Park.

A structural assessment was undertaken of the remaining built structures on the site to guide repair works. The concept plan for the development of fencing, walkways and viewing platforms will be completed at the beginning of the 4th quarter. Heritage and other approvals will also be finalised in the 4th quarter.

Action 2.4

Undertake further improvements to visitor access at Blast furnace Park including the upgrade of railway bridge and railway bridge corridor (subject to Grant Funding).

Progressing 75%

Performance Comment

No works are scheduled for the railway bridge corridor.

Action 2.5

Install new heritage and interpretive signage across the Local Government Area.

Progressing 75%

Performance Comment

Panorama signage for Pearson's Lookout Capertee and interpretative signage for the Bowenfels Gun Emplacement were finalised during the quarter.

03 Upgrade and maintain the Bowenfels Gun Emplacements.

Action 5.1

Create public access to the site.

Progressing 90%

Performance Comment

Public access will be restored in the 4th quarter.

Action 5.2

Install interpretive signage.

Progressing 90%

Performance Comment

Interpretive signage was finalised during the quarter and will be installed in 4th quarter once heritage approvals are received.

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3.2.07 Housing and Development

3.2.7.1 To provide a range of housing opportunities to meet the diverse needs of the community.

01 Ensure effective integration of new developments which do not adversely impact upon existing and/new residential/living environments.

Action 3.1

Communicate and implement the desired character and standards of residential areas through the new Comprehensive Development Control Plan.

Progressing 35%

Performance Comment

Work is continuing on the development of the Comprehensive Development Control Plan as resources permit.

02 Encourage adaptable and affordable housing in medium density development.

Action 4.1

Communicate the educative material contained within the new comprehensive Development Control Plan.

Not Due to Start 0%

Performance Comment

Scheduled to commence on completion of the Comprehensive Development Control Plan.

03 Develop community capacity to provide housing and accommodation which is responsive to the needs of older people.

Action 5.1

Communicate the educative material contained within the new Comprehensive Development Control Plan.

Not Progressing 0%

Performance Comment

Scheduled to commence on completion of the Comprehensive Development Control Plan.

3.2.08 On-site Sewage Management

3.2.8.1 To ensure that on-site sewage management systems comply with environmental and health requirements.

01 Undertake inspections of Septic Systems and Aerated Waste Water Systems.

Action 1.1

Undertake an inspection regime of systems and take appropriate action where systems are failing.

Progressing 75%


Undertake inspections of septic systems. 15 per week 120 Inspections carried out as per Septic Safe Program.

Monitor service records for aerated waste water systems.

10 per quarter.

10

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3.2.09 Parks and Gardens

3.2.9.1 To develop parks and gardens that will meet the needs of the community now and into the future.

01 Develop and maintain gardens, parks, reserves, street trees and other public space.

Action 1.1

All parks and gardens maintained to an acceptable standard and within budget.

Progressing 75%

Performance Comment

Maintained to an acceptable standard and within budget.

Action 1.5

Install shade structures

Completed 100%

Performance Comment

The shade structures at Kremer Park have proven to be very popular with positive comments from users.

Action 1.6

Undertake streetscape improvements to enhance public amenity.

Progressing 75%

Performance Comment

The streetscape is maintained to an acceptable standard and within budget.

02 Identify new open space/recreational areas as part of any re-zoning or development application process for new release areas and major subdivisions.

Action 2.1

New open space and recreational areas are capable of conforming to the desired standards of service outlined in the Open Space and Recreational Needs Study.

Progressing 75%

Performance Comment

This is ongoing as part of development assessment and asset planning.

03 Upgrade playground equipment in local parks.

Action 3.1

Install playground equipment and park furniture in QE Park and other major parks.

Completed 100%

Performance Comment

Queen Elizabeth Park and Bowen Vista installations have taken place.

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3.2.10 Recreational Facilities

3.2.10.1 To develop recreational facilities that will meet the needs of the community now and into the future

01 Develop and operate the Lithgow Aquatic Centre using Council resources and associated oncosts.

Action 1.1

Aquatic Centre Advisory Committee meetings to be held in accordance with the Terms of Reference.

Progressing 75%


Meetings to be held bi-monthly. 100% of meetings attended.

100% 3 meetings of the Aquatic Centre Advisory Committee were held.

Action 1.2

The Lithgow Swimming Pool/Aquatic Centre is open on all days during the swimming season.

Completed 100%

Performance Comment

The Lithgow Aquatic Centre was opened on all days in the 3rd quarter and closed on 31March.

Action 1.3

Construction of Stages 2 and 3 of the Lithgow Aquatic Centre

Progressing 95%

Performance Comment

Commissioning of the Indoor Pool commenced on 31 March.

02 Manage and prepare playing fields using Council resources and associated oncosts.

Action 2.1

All sporting fields available for use except in exception wet weather conditions.

Progressing 75%

Performance Comment

All playing fields were available for use except in exceptional wet weather conditions.

03 Manage and prepare the Lithgow Golf Course using Council resources and associated oncosts.

Action 3.1


Progressing 75%

Performance Comment

The course was available for play in a presentable condition, except during exceptional wet weather conditions.

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04 To provide support and a forum for sporting, recreational and community groups to discuss matters relating to local sport and recreational facilities and advise Council.

Action 4.1

Organise the Sports Advisory Committee meetings in accordance with the Committee terms of reference.

Progressing 75%


Meetings to be held monthly. 100% of meetings held.

100% 2 meetings of the Sports Advisory Committee were convened and attended during the 3rd quarter.

Action 4.2

Provide support to recreational activities and organisations in accordance with Council’s Financial Assistance Policy.

Progressing 75%

Performance Comment

In accordance with Council's Financial Assistance Policy $100.00 was provided to Bryce Altman as a contribution toward the cost of participating in the 6th Commonwealth Australian Taekwondo Championships.

05 Develop Pearsons Lookout

Action 5.1

Install fencing, landscaping and interpretive signage.

Progressing 95%

Performance Comment

A panorama sign has been developed for Pearson's Lookout and will be installed during the 4th quarter.

3.2.11 Road Safety and Compliance

3.2.11.1 To promote the road safety message and enforce legislative requirements

01 Ensure available parking for residents and visitors.

Action 1.1

Conduct on-street parking enforcement in the Central Business District of Lithgow and School Zones.

Progressing 75%


200 Parking Patrols per annum. 100% 100% 25 Patrols undertaken during the quarter.

24 School Zone Patrols per annum. 100% 80% 4 School Zone Patrols undertaken during the quarter.

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02 Develop and promote the road safety message to the community.

Action 2.1

Community Road Safety Programs undertaken

Not progressing 50%

Performance Comment

Due to resignation of the Road Safety Officer this has been referred to the Roads & Maritime Services to ascertain the future of the program.

Action 2.2

Organise the Traffic Authority Local Committee in accordance with the Committee terms of reference.

Not Updated


Meetings to be held 4 weekly. 100% of meetings held.

100% 3 meetings of the Traffic Authority Local Committee were held.

3.2.12 Sewage Infrastructure

3.2.12.1 To provide sewage infrastructure to allow for the sustainable growth and development of the area.

01 Provide a secure and reliable sewage reticulation system to residents of Lithgow, Lidsdale, Marrangaroo, Portland and Wallerawang.

Action 1.1

Operations undertaken to an acceptable standard and within budget.

Progressing 75%

Performance Comment

Operations are continuing to an acceptable standard. There have been no significant project operational, system or budget issues this quarter.

Action 1.2

Renew sewer mains within the sewage reticulation system.

Progressing 25%

Performance Comment

Council is working with Centroc to finalise a contract for this work.

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Action 1.3

Construct upgrades to pumping stations, including access, electrical, pump replacement, safety requirements and telemetry.

Completed 100%

Performance Comment

The upgrade of Lithgow Pump Station No.1 was completed in February.

Action 1.4

Replace sewer vents within the sewerage reticulation system.

Not Due to Start 0%

Performance Comment

Scheduled to commence during 4th quarter.

Action 1.5

Desludging at Portland Sewerage Treatment Plant.

Completed 100%

Action 1.6

Desludging at Wallerawang Sewerage Treatment Plant

Progressing 70%

Performance Comment

The portable desludging unit has been onsite since December 2014.

Action 1.7

Upgrade the Portland Sewerage Treatment Plant

Progressing 35%

Performance Comment

The Concept Design for the Portland Sewerage Treatment Plant has been completed.

3.2.13 Transport

3.2.13.1 To provide road infrastructure that meets the needs of the residents.

01 Upgrade and maintain urban and rural roads to an acceptable standard in accordance with their level of traffic use.

Action 1.1

Drains maintenance and repair work undertaken to provide safe and acceptable standards and within budget.

Progressing 75%

Performance Comment

Drains were maintained and repaired to an acceptable standard and within budget as required.

Action 1.2

Rural roads maintenance and repair work undertaken to provide safe and acceptable standards and within budget.

Progressing 75%

Performance Comment

Weather conditions have affected the level of maintenance on rural and urban roads during the 3rd quarter.

Action 1.3

Urban Roads maintenance and repair work undertaken to provide safe and acceptable standards and within budget.

Progressing 75%

Performance Comment

Hot mixing and cold patching is carried out on streets in Lithgow, Wallerawang and Portland as required.

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Action 1.4

Street and gutter cleaning undertaken to provide safe and acceptable standards and within budget.

Progressing 75%

Performance Comment

Maintenance is undertaken to provide safe and acceptable standards within budget.

Action 1.5

Undertake timber bridge improvements on rural roads as per the 10-year program at selected locations.

Completed 100%

Action 1.6

Undertake urban drainage projects in Lithgow, Portland and Wallerawang as per 10 year program.

Not Progressing 25%

Performance Comment

Council was unsuccessful in obtaining funding to undertake drainage improvements in the Vale of Clwydd.

Action 1.7

Construction of the replacement of the Black Bridge at Wallerawang.

Progressing 25%

Performance Comment

Prefabrication of components has been completed. On site construction of the bridge will commence in 4th quarter.

02 Continue to seek funding to upgrade and maintain state and regional roads within the LGA

Action 2.1

Roads to Recovery Program Upgrades

Completed 100%

Action: 2.2 Rural Sealed Roads Rehabilitation Program. Completed 100%


Rydal Hampton Road 30 June 2015 100% Completed

Browns Gap Road 30 June 2015 0% Deferred to 2015-16

03 Implement the Special Rate Variation - Four Year Works Program

Action 3.1

Lithgow and Portland Lanes

Completed 100%

Performance Comment

Work was undertaken on the Dulhunty Street Lane in Portland during the 3rd quarter:

Action 3.2

Rydal/Hampton Road

Completed 100%

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Action 3.3

Urban Roads Reseals Program

Completed 100%

Performance Comment

The following streets were resealed during the 3rd quarter:

Ordinance Avenue, Lithgow

Brooke Street, Lithgow

Action 3.4

Brown's Gap Road

Not due to Start 0%

Performance Comment

Deferred to 2015/16 pending improved weather conditions.

04 Maintain traffic signs and other associated furnishings

Action 4.1


Progressing 75%

Performance Comment

Traffic signs and other associated furnishing maintained to an acceptable standard and within budget.

05 Clean footpaths and streets in Lithgow, Wallerawang and Portland

Action 5.1

Cleaning undertaken to an acceptable standard and within budget.

Progressing 75%

Performance Comment

Footpaths and streets cleaned to an acceptable standard and within budget.

06 Urban Roads Improvements

Action 6.1

Methven Street, Lithgow

Completed 100%

3.2.13.2 To have improved transport linkages with Sydney

01 Support the Bells Line and M2 Extension.

Action 1.1

Attend meetings of the Bells Line Expressway Group.

Progressing 75%

Performance Comment

No meetings of the Bells Line Expressway Group Committee were schedule for the 3rd Quarter.

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3.2.14 Trade Waste

3.2.14.1 To provide a trade waste program

01 Undertake activities identified in the Trade Waste Policy.

Action 1.1

Prepare and undertake an inspection regime of systems.

Progressing 75%


Assess Applications Number of approvals

3 Applications approved

Assess Applications Number of inspections

3 Inspections undertaken

Non-compliance Number of actions taken

5 Actions undertaken for non-compliance

02 Install Grease Arrestors in Council Kitchens to achieve compliance.

Action 2.1

Implement priority program in accordance with hall maintenance and refurbishment programs.

Completed 100%

3.2.15 Water Infrastructure

3.2.15.1 To provide water infrastructure to allow for the sustainable growth and development of the area.

01 Provide a secure and reliable water reticulation system to residents of the Lithgow LGA

Action 1.1

Maintenance the Clarence water Transfer System and supply into the Oakey Park Water Treatment Plant.

Progressing 75%

Performance Comment

The Clarence Water Transfer System was maintained during the quarter however, there was no need to supplement the supply into the Oakey Park Water Treatment Plant.

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Action 1.2

Undertake water mains renewal in accordance with program; predominantly in Portland and Wallerawang

Not Progressing 0%

Performance Comment

Work is scheduled to commence during the 4th quarter.

Action 1.3

Undertake safety works to Farmers Creek No. 2 Dam.

Progressing 70%

Performance Comment

Two quotations were received to undertake geotechnical investigation work and stability analysis to the dam abutments. The quotes are currently being re-assessed.

Action 1.4

Undertake a Water Loss Management Program and implementation of its actions to achieve a reduction in Unaccounted for Water to less then 25%

Progressing 80%

Performance Comment

Flow meters have been ordered and will be installed in April.

Action 1.5

Upgrade pumping stations.

Completed 100%

Performance Comment

The No.1 Pump Station upgrade has been completed.

02 Undertake a Community Education programs

Action 2.1

Reduced water demands across the LGA.

Completed 100%

Performance Comment

The SaveWater program has been completed for 2014-15.

Action 2.2

Participate in the SaveWater Alliance Programs.

Completed 100%

Performance Comment


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3.2.16 Waste Infrastructure

3.2.16.1 To provide a waste and recycling collection service that encourages a reduction in land filling.

01 Provide garbage disposal facilities within the LGA at Capertee, Cullen Bullen, Glen Davis, Lithgow, Portland and Wallerawang.

Action 1.1

A decrease in garbage disposed to landfill from 2013/14.

Progressing 75%

KPI Target Achieved

Lithgow Tonnes per landfill 13,690.60

Cullen Bullen Tonnes per landfill 610

Glen Davis Tonnes per landfill 292

Wallerawang Tonnes per landfill 4,976

Capertee Tonnes per landfill 505

Portland Tonnes per landfill 2,832

02 Close and rehabilitate the landfills

Action 2.1

Completion of works at Portland.

Completed 100%

Performance Comment

A new closure plan has been prepared which has also confirmed that closure of Portland landfill will not occur in the near future. Therefore, all the work for this item has been completed for the current year.

03 Continue to maintain existing landfills

Action 3.1

New trenches

Progressing 75%

Performance Comment

Landfills were maintained during the quarter with Wallerawang Landfill compacted twice. New trenches were provided at Capertee and Portland.

04 Undertake preparations for the Blackmans Flat Waste Management Facility.

Action 5.1

Servicing loan and paying the interest.

Progressing 75%

Performance Comment

Loan and interest was serviced as scheduled.

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05 Upgrade the Lithgow Solid Waste Facility.

Action 5.1

Rehabilitate the Stage 1 area.

Progressing 35%

Performance Comment

Discussions are being held with consultants regarding the design for rehabilitation.

Action: 5.2 Provide additional weighbridge facilities. Progressing 75%

Performance Comment

Construction of new toilets has been completed. Quotes for the construction of fencing have been sought.

Action 5.3

Implement actions from the Environmental Audit of Lithgow and Portland Landfills.

Progressing 50%

Performance Comment

Environmental Protection Authority has provided a Draft Licence containing improvements identified in water management plan.

Action 5.4

Road Maintenance/reseals at Lithgow Landfill.

Progressing 10%

Performance Comment

Quotations have been sought for the required works.

3.2.17 Waste and Recycling

3.2.17.1 To implement the waste management hierarchy of avoidance, reuse, recycle and dispose.

01 Collect street litter bins in Lithgow, Portland and Wallerawang.

Action 1.1

Collection service provided to an acceptable standard and within budget.

Progressing 75%

Performance Comment

The collection service was provided to an acceptable standard and within budget.

02 Collect litter bins from parks, lookouts and recreation areas.

Action 2.1

Collection service provided to an acceptable standard and within budget.

Progressing 75%

Performance Comment

The collection service was provided to an acceptable standard and within budget.

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03 Provide kerbside garbage and recycling collection service to all residents within the collection service area.

Action 3.1

Achieve a reduction in garbage material collected from 2013/14.

Achieve an increase in recycling material collected from 2013/14,

Progressing 75%

Performance Comment

January 2015 - Tonnes of recycling 21% of total waste diverted from landfill February 2015 - Tonnes of recycling 19% of total waste diverted from landfill March – 2015 - Tonnes of recycling 20% of total waste diverted from landfill

04 Provide a green waste collection service to residents in Lithgow, Lidsdale, Marrangaroo, Portland, Rydal and Wallerawang.

Action 4.1

4 services per year and an increasing number of green waste bookings

Progressing 75%

Performance Comment

There were 74 Greenwaste pick-ups in March 2015.

05 Provide a clean-up collection service to residents.

Action 5.1

2 services per year and an increasing number of clean-up bookings.

Progressing 75%

Performance Comment

Bulky Waste pick up was used by 281 people in Mach 2015.

06 Assist in the provision of the chemical collection service.

Action 6.1

Provide agreed assistance to NetWaste with in-kind contributions.

Completed 100%

07 Attend meetings and participate in Netwaste activities.

Action 7.1

Attend meetings as resources allow.

Progressing 75%

Performance Comment

There were no Netwaste Meetings held during the 3rd quarter.

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08 Undertake Waste Watchers Environmental Education Program targeting school aged children.

Action 8.1

Waste Watchers program undertaken.

Progressing 75%

Performance Comment

No Schools were visit during 3rd quarter through the Waste Watchers Environmental Program although; Six schools participated in the Lithgow Litter Reduction Program with 665 students participating in the Litter Workshops:

Lithgow Public School – Ran workshops with Yr 2/3 – 5 classes; Yr 4 – 3 classes; Yr 5/6 - 3 classes Wallerawang Public School Hampton Public School Zig Zag Public School St Joseph’s School, Portland Meadow Flat Public School.

3.2.18 Stormwater Infrastructure

3.2.18.1 To provide stormwater infrastructure to allow for the sustainable growth and development of the area.

01 To upgrade the Farmers Creek Stormwater Drainage System

Action 1.1

Extend the Flood Mitigation Works along Farmers Creek 370m from Watsford Oval to the Glanmire.

Completed 100%

.

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Enhancing Our Natural Environment

To conserve and preserve the natural environment whilst balancing the impact of development to ensure a sustainable and health community.

4.1.01 Planning for Our Natural Environment

4.1.1.1 To identify, preserve and improve our natural heritage and biodiversity whilst ensuring the water security and sewerage capacity of the regional for sustainable growth and development.


Action 1.1

Implement the Integrated Water Cycle Management Plan.

Progressing 65%

Performance Comment

The draft Integrated Water Cycle Management Plan was submitted to NSW Office of Water. Council is currently awaiting feedback on the Plan.

Action 1.2

Implement the Drought Management Plan

Progressing 75%

Performance Comment

Clarence Transfer System remained operational during the quarter.

Action 1.3

Implement the Demand and Water Conservation Plan

Progressing 75%

Performance Comment

The Water Demand Management Plan is only implemented during drought conditions.

Action 1.4

Implement the Strategic Water and Sewer Business Plans

Progressing 95%

Performance Comment

The Draft Sewer Business Plan was submitted to NSW Office of Water for review.

Action 1.6

Implement the Port Macquarie Road Environmental Management Plan

Completed 100%

Action 1.7

Implement the Land Use Strategy

Progressing 50%

Performance Comment

Work is continuing on the implementation of relevant actions through the preparation of the Comprehensive Development Control Plan.

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02 Strategic Asset Management Plan

Action 2.1

Actions included within Councils Delivery and Operations Plans.

Progressing 75%

Performance Comment

Projects identified in the Delivery and Operations Plans linked to the Strategic Asset Management Plan are being implemented

4.1.02 Air

4.1.2.1 To improve local air quality

01 Promote alternative heating sources to coal and wood heaters.

Action 1.1

Provide the Alternate Fuel Rebate for the replacement of coal heaters with cleaner heating alternatives to Lithgow, Wallerawang, Portland and Villages.

Completed 100%

KPI Target Notes

Alternative Fuel Rebates Number of rebates paid No rebates were paid during the quarter.

02 Provide education material on the correct operation of solid fuel heaters.

Action 2.1

Promotion activities undertaken.

Progressing 75%

Performance Comment

Information pamphlets are available from the Customer Service Centre.

4.1.03 Biodiversity

4.1.3.2 To responsibly manage natural resources through the control of environmental and noxious weeds.

01 Control environmental and/or noxious weeds on public land through Council and/or service provided by the Upper Macquarie County Council.

Action 1.1

Contribution made to the Upper Macquarie Council and program of works completed.

Progressing 75%

Performance Comment

Regular reports are received from Upper Macquarie County Council and reported to Council.

Action 1.2

Environmental improvement projects undertaken at priority locations.

Progressing 75%

Performance Comment

Weed spraying was undertaken at selected locations identified by Council and Upper Macquarie County Council.

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Action 1.3

Weed control of natural water courses – Farmers Creek

Progressing 80%

Performance Comment

Reduction in noxious weeds such as blackberries and basket willows was undertaken during the quarter.

4.1.04 Climate Change

4.1.4.1 To significantly reduce carbon emissions within the LGA.

01 Undertake energy audits of Council buildings and consider recommendations in the Delivery Program.

Action 1.1

Staff Sustainability Team continuing to meeting and identifying energy and water saving initiatives.

Promote project activities to highlight the ‘green credentials of Council

Not Progressing 25%

Performance Comment

The Staff Sustainability Team did not meet during the quarter.

4.1.05 Environmental Protection and Leadership

4.1.5.1 To provide environmental leadership through responsible natural resource management, legislative compliance and working cooperatively with the community, relevant environmental authorities and alliances.

01 Comply with the environment protection licences for Lithgow Sewerage Treatment Plant, Lithgow Water Treatment Plant, Portland Sewerage Treatment Plant and Wallerawang Sewerage Treatment Plant.

Action 1.1

Compliance with licence conditions.

Progressing 75%

Performance Comment

All monitoring data is placed on Council’s website. During the quarter there were some minor non-compliances which were reported to the Environmental Protection Authority.

02 Comply with the environment protection licences for: • Lithgow Solid Waste Facility and Portland Garbage Depot

Action 1.1

Compliance with licence conditions.

Progressing 75%


Incidences of non-compliance identified by external authorities in relation to waste management facilities.

Number of incidents

Nil There were no incidences of non-compliance reported.

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03 To fulfil Council’s appropriate regulatory authority responsibilities under the Protection of the Environment Operations Act.

Action 3.1

Respond to pollution incidents within 24 hours.

Progressing 75%


Pollution incidents responded to within 24 hours

Number of incidents

Nil There were no polution incidents reported.

Action 3.2

To ensure compliance with Council’s Environmental Management System for:

Sewage Management

Water Treatment and Distribution.

Progressing 75%


Pollution incidents responded to within 24 hours

Number of incidents

3 Incidents were responded to within 24 hours.

04 Work together to share information.

Action 1.1

Participate in the activities of the Water Directorate.

Completed 100%

Performance Comment


Action 4.2

Participate in the activities of the SaveWater Alliance

Completed 100%

Performance Comment


05 Provide a forum for environmental groups to discuss matters relating to the environment and advise Council.

Action 5.1

Conduct the Environmental Advisory Committee meetings in accordance with the terms of reference.

Progressing 75%


Meetings of the Environmental Advisory Committee to be held quarterly.

100% of meetings held.

100% 1 meeting was attended in accordance with the terms of reference.

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06 Improve the community’s knowledge of environmental issues.

Action 6.1

1 water education campaign conducted.

Completed 100%

Performance Comment

The SaveWater campaign has been completed. Brochures were distributed in January 2015 and a TV campaign was aired during summer 2014/15.

Action 6.2

1 waste education campaign conducted each year.

Progressing 75%

Performance Comment

No Schools were visit during 3rd quarter through the Waste Watchers Environmental Program.

Six schools participated in the Lithgow Litter Reduction Program with 665 students participating in the Litter Workshops:

Lithgow Public School – Ran workshops with Yr 2/3 – 5 classes; Yr 4 – 3 classes; Yr 5/6 - 3 classes

Wallerawang Public School

Hampton Public School

Zig Zag Public School

St Joseph’s School, Portland

Meadow Flat Public School

07 Prepare grant applications for funding of environmental improvement works.

Action 7.1

Grant applications prepared.

Progressing 75%

Performance Comment

Council has submitted an application for a number of Green Army teams to undertake environmental works within the LGA. This would consist of a service provider employing up to 10 local people for a period of 24 weeks to undertake these works throughout the LGA.

This project will engage a number of government and non-government organisations from the area to provide training and educational experiences for the participants.

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4.1.06 Water

4.1.6.1 To protect our waterways and provide safe drinking water

01 Protect the catchment around Farmers Creek Dam.

Action 1.1

Provide drinking water to residents within the Farmers creek reticulated supply system.

Comply with the Australian Drinking Water Guidelines.

Progressing 75%

Performance Comment

There were no health exceedances of the Australian Drinking Water Guidelines during the quarter. However, there were some aesthetic variations for iron due to dam water turnover.

02 Conduct routine monitoring of Council’s reticulated drinking water supplies.

Action 2.1

Undertake water sampling

Progressing 75%

KPI Target Notes

16 Chemical Samples per annum. 100% 6 samples

26 Disinfection By-Product Samples per annum

100% Nil – These samples are carried out by NSW Health when required.

12 Fluoride Sample per annum. 100% 3 samples

03 Undertake routine monitoring of Farmers Creek, Lake Lyell, Pipers Flat Creek and Lake Wallace for blue green algae.

Action 3.1

Samples taken in partnership with Delta Electricity.

Progressing 75%


Blue Green Algae Samples Number of Samples taken

21 15 samples taken at Lake Lyell

6 samples taken at Lake Wallace

04 Purchase water from State Water to supply, Cullen Bullen, Glen Davis, Lidsdale, Portland, Wallerawang, and Marrangaroo.

Action 4.1

Maintenance of supply to residents and payments made.

Not Updated

KPI Target Achieved

Water purchased from Fish River Water Supply Total Kilolitres per quarter. 236,756 KL

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Responsible Governance and Civic Leadership

A Council that focuses on strong civic leadership, organisational development and effective governance with an engaged community actively participating in decision making processes affecting their future.

5.1.01 Planning for Our Council

5.1.1.1 To ensure integrated corporate plans set the long term direction for the LGA and Council

01 Implement the 10-year Community Strategic Plan for the LGA.

Action 1.1

Community Strategic Plan implemented through the Delivery Program 2013-2017 and Operations Plan 2014-2015.

Progressing 75%

Performance Comment

Councillor Information Sessions on the proposed inclusions in the 2015-16 Draft Operational Plan and Budget were conducted to finalise the draft Plan.

02 Prepare the Delivery Program 2013-2017 and Operations Plan 2013-2014 in accordance with the requirements of the Local Government Act and Regulations.

Action 2.1

Delivery Program 2013-2017 and Operations Plan 2015-2016 adopted by 30 June.

Progressing 60%

Performance Comment

Councillor Information Sessions on the proposed inclusions in the 2015-16 Draft Operational Plan and Budget were conducted to finalise the draft Plan.

03 Review the 10 Year Long-Term Financial Plan and include strategies to improve Council’s current financial ratios. Implement the 10 Year Asset Management Strategy.

Action 3.1

Prepare, review and implement Asset Management Plans and Policies in accordance with the Asset Management Strategy for:

Buildings and other assets.

Roads, drainage, kerb and gutter and footpaths.

Progressing 75%

Performance Comment

A review commenced of the Strategic Asset Management Plan. Asset Data is being verified for roads, kerb and gutter, footpaths, bridges, line marking and signage.

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Action 3.2

Implement the Corporate Asset IT Program in accordance with the Asset Management Strategy.

Progressing 75%

Performance Comment

Corporate assets were managed I n accordance to Asset Management Strategy. Eight personal computers and seven mobile phones were disposed of via e-Waste Mobile Muster.

04 Implement the Workforce Plan.

Action 4.1

Identify priority actions from Workforce plan outcomes.

Progressing 60%

Performance Comment

Further Leadership training planned together with raising the profile of customer service.

05 Develop modern and legislatively compliant codes and policies.

Action 5.1

Develop, review and implement codes and policies as required.

Completed 100%

06 Develop a Communications Strategy

Action 6.1

Communications Strategy developed following completion of Marketing and Branding Strategies and adopted by Council.

Not Due To Start 0%

Performance Comment

Will be commenced following completion of Branding and Marketing Strategies.

07 Develop and monitor Risk Management Plans.

Action 7.1

Risk Management Plans developed to comply with legislative requirements.

Progressing 50%

Performance Comment

Council is undertaking a major project in partnership with StateCover to construct a Safety management System

Phase 1 has 63 actions to be completed with the following progress being made:

• Partially Complete = 13

• Not yet Complete = 24

• Completed = 26

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08 Report the outcome of a quarterly performance review of the Delivery Program, Operational Plan and provide a budget review statement.

Action 8.1

Performance Reports to Council prior to 31 August, 30 November, 29 February and 31 May.

Progressing 50%


October to December Quarterly Report

29 February 100% Adopted by Council on 9 February 2015.

January to March Quarterly Report 31 May 100%

April to June Quarterly Report 31 August 100% Adopted by Council as part of the Annual Report on 17 November 2014.

July to September Quarterly Report 30 November 100% Adopted by Council on 17 November 2014.

09 Prepare the annual report for 2013-2014.

Action 9.1

Report submitted to the Department of Local Government by 30 November.

Completed 100%

Action 9.2

Report submitted to the Department of Local Government by 30 November.

Completed 100%

5.1.02 Civic Leadership

5.1.2.1 To provide responsible leadership for the community

01 Conduct the business of council in an open and democratic manner.

Action 1.1

Business papers, minutes for Council Meetings, Committee Meetings and Extraordinary Meetings produced and delivered in accordance with the Local Government Act and Regulations and the Code of Meeting Practice.

Progressing 75%

Performance Comment

Business papers and minutes for Council Meetings, Committee Meetings and Extraordinary Meetings were produced and delivered in accordance with the Local Government Act and Regulations and the Code of Meeting Practice.

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02 Conduct committees of Council in an open and democratic manner.

Action 2.1

Council and Committee Meetings are conducted regularly in accordance with the meeting scheduled.

Progressing 75%

Performance Comment

There were three Ordinary meetings of Council conducted in the 3rd quarter and no Extraordinary Meetings.

03 Support Councillors in their role.

Action 3.1

Provide information to Councillors regularly in the form of briefing sessions, memos, email and meetings.

Progressing 75%

Performance Comment

Information was provided to Councillors in the form of briefing sessions, memos, circulars, emails and meetings. There were 6 briefing sessions held in the 3rd Quarter.

Action 3.2

Provide Councillors with the payment of fees, expenses and the provision of facilities and support in relation to discharging the functions of civic office.

Progressing 75%

Performance Comment

Provided in accordance with Council's policy.

Action 3.3

Identify Councillor’s training requirement in the Training Plan and complete training.

Not Progressing 25%

Performance Comment

No training was attended by Councillors during the 3rd quarter.

04 Work together to interweave and optimise the sharing and coordination of resources and information.

Action 4.1

Contribute to CENTROC and participate in its activities.

Progressing 75%


CENTROC Board Meetings Number of Meetings attended.

1 The Mayor and General Manager attended a meeting on 26 February 2015.

GMAC Meetings Number of Meetings attended.

1 The General Manager attended a meeting on 5 February 2015.

Performance Comment

The General Manager also attended a number of meetings throughout the 3rd quarter in relation to Centroc's Joint Organisational Pilot.

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Action 4.2

Participate in the activities of the Local Government NSW:

Subscription paid

Participation and attendance at annual conferences.

Completed 100%

Performance Comment

The Local Government NSW Conference was held in Coffs Harbour from 19th - 21st October 2014. Four Councillors attended including the Mayor and Deputy Mayor. The General Manager attended as an observer.

5.1.03 Communication

5.1.3.1 To ensure effective communication between Lithgow City Council and the community.

02 Disseminate concise and effective information to the community about Council’s programs, policies and activities.

Action 2.1

Produce and deliver to residents Council Connections Newsletter, quarterly in September, December, March and June.

Progressing 75%

Performance Comment

Council Connections was distributed to the community week beginning 30 April.

Action 2.2

Provide information through the Council Column weekly in the Lithgow Mercury.

Progressing 75%

Performance Comment

The Council Column continues to be produced on a weekly basis with 11 columns produced during the 3rd quarter.

Action 2.3

Provide information through the Mayors Monthly Column in the Lithgow Mercury.

Progressing 75%

Performance Comment

Three Mayoral Columns were produced during the 3rd quarter.

Action 2.4

Produce and distribute Media Releases.

Progressing 75%


Media Releases Number produced

53 Media releases were produced and forwarded to local media and placed on Council’s website and social media.

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Action 2.5

Provide information through the Mayor’s radio spot on local and regional radio.

Progressing 75%

Performance Comment

The Mayor continues to contribute to radio interviews frequently including:

Local Radio

Bathurst's B Rock FM

ABC Radio

Action 2.6

Maintain Council’s website to accurately reflect Council’s programs, policies and activities of the time.

Progressing 75%

Performance Comment

The Economic Development and Library websites were redeveloped during the 3rd quarter.

03 Celebrate Local Government Week

Action 3.1

Undertake activities focusing on Council in the community.

Completed 100%

5.1.04 Corporate Management

5.1.4.1 To ensure the Operations of the Council are managed to achieve identified outcomes.

01 Implement the Long-Term Financial Plan to provide sound financial advice and management of Council’s finances.

Action 1.1

Manage and monitor council's Finances.

Completed 100%

Performance Comment

The Financial statements were completed and lodged with the Office of Local Government by the due deadline.

Action 1.2

Model, levy, issue and recover rates, annual charges and sundry debtors according to fees:

Rate notices issued by 31 July and quarterly instalment notices by 31 October, 31 January, 30 April.

Pursue 100% of outstanding debts to achieve improvement on the previous year’s percentage of outstanding rates.

Progressing 75%

Performance Comment

The 3rd Instalment notices were issued on 28 February 2015. Debt Recovery letters were issued on 13 March, 2015.

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Action 1.3

Finalise the revaluation and reporting of current assets at fair value as required by junction with the DLG:

Progressing 10%

Performance Comment

Work has commenced. A project team has been convened to look at the revaluation process. An indicative methodology was communicated to the auditors at their interim visit.

Action 1.4

Maximise and secure Councils Investment Portfolio through a variety of investment institutions, types and terms in accordance with legislation and Council’s Policy.

Progressing 75%

KPI Achieved Notes

Interest as at 31 March 414,403.81

Investments as at 31 March 21,127,643.97 The Loan for Lithgow Aquatic Centre was drawn down in January

Interest as at 31 December 280,073.11

Investments as at 31 December 16,764,723.11

Performance Comment

Investment reports are tabled at Council meetings within one calendar month as per the Office of Local Governments requirements.

Action 1.5

Manage Council’s loan portfolio to compliance with the Delivery Program and in accordance with Council resolutions.

Progressing 50%

Performance Comment

Council continues to draw down loans as and when required. Proposed new loans have been identified in the Long Term Financial Plan and the Office of Local Government's schedule of proposed borrowings. The loan for Lithgow Aquatic Centre was drawn down in January.

Action 1.6

Assist with the external audit of Councils financial records to achieve an unqualified result:

Full audit during 1st and 2nd Quarters.

Interim audits during 3rd and 4th Quarters.

Progressing 50%

Performance Comment

The Interim Audit is scheduled for the 9th - 10th April

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Action 1.7

Account for and ensure grants and approved applications are administered in accordance with grant conditions.

Progressing 75%

Performance Comment

A monthly grant tracking sheet has been developed and is presented regularly to the Executive Management Team. A monthly claim of grants and contributions is lodged with Roads & Maritime Services.

02 Provide insurance coverage of Council’s activities and assets.

Action 2.1

Secure adequate and cost effective insurance coverage which is current at all times.

Progressing 80%

Performance Comment

Progress has started on the renewal of Council's insurance policies.

Action 2.2

Liaise with the insurance company and process claims within 14 days of receipt.

Progressing 75%

Performance Comment

Council staff liaise regularly with insurance agencies and claims are logged in a timely manner.

03 Implement internal auditing programs.

Action 3.1

Undertake activities identified in the Internal Audit Plan and ensure completed by due date.

Not due to Start 0%

Performance Comment

No actions have been identified from the internal audit as yet.

04 Manage Council’s statutory responsibilities.

Action 4.1

Monitor and pursue legislative changes and ensure staff are aware of changes.

Progressing 75%

Performance Comment

A change in FBT rates was noted and communicated to staff in Finance. Records noted new standards published under State Records Act.

Action 4.2

Perform Council’s legal responsibilities under applicable acts and regulations and ensure compliance.

Progressing 50%

Performance Comment

All statutory compliance tasks for the 3rd quarter were completed.

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05 Manage Council’s risk.

Action 5.1

Develop and implement risk management strategies in areas of corporate management to improve the annual score by 3% over 2013-2014.

Completed 100%

6 Maintain an adequate level of stock for internal supply to operational programs.

Action 6.1

Order and issue stock items as required with stock takes undertaken mid to end of December and June.

Progressing 75%

KPI Target Achieved

Value of Stock as at 30 September Total amount $ $531,329.68

Value of Stock as at 31 March Total amount $ $594,800.39

Value of Stock as at 31 December Total amount $ $581,784.33

07 Provide quotations and/or undertake private works on request.

Action 7.1

A profit is made, in accordance with Council’s Work at Owners Cost Policy, on private works and the customer is satisfied with the work.

Progressing 75%

Performance Comment

A 20% profit margin listed in the fees is being charged accordingly unless the work is for a charity or a not for profit organisation.

08 Ensure the integrity and security of Council’s records.

Action: 8.1 Register, collate, archive and dispose of Council’s records in accordance with legislation, policies and procedures.

Progressing 75%

Performance Comment

During the quarter 100% of incoming mail was tasked to officers within six hours of it being received.

09 Provide access to Council’s records.

Action 9.1

Asses determine and respond to requests for Council information in accordance with legislation, policies and procedures.

Progressing 75%

Performance Comment

All requests for information are managed through the GIPPA process.

10 Ensure information which Council collects is used lawfully and for the purpose it was collected.

Action 10.1

Provide regular training to staff at induction sessions.

Progressing 75%

Performance Comment

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No requests received to provide an induction training session during the 3rd quarter.

Action 10.2

Assess determine and respond to complaints in accordance with legislation, policies and procedures.

Not Updated


Number of GIPPA Requests received and answered.

100% 100% 2 GIPPA applications were received and processed.

5.1.05 Customer Service.

5.1.5.1 To ensure efficient customer service standards

01 Operate the one stop customer service counter including, Works requests, Bookings for community facilities, Cashiering, Certificate production, Customer enquiries, Daily mail and accounts, Maintaining registers, Registering of development applications, construction certificates and complying development applications.

Action 1.1

Internal and external customer feedback.

Completion of all certificates in 14 days.

Register all applications in 2 days.

Monthly reporting completed within 7 days.

Progressing 75%


Number of Section 96 Modification of Consent registered.

100% 100% 12 registered

Number of Certificates Processed 100% 100% 711 registered

Number of Water Applications registered. 100% 100% 12 registered

Number of Development Applications registered.


Number of Construction Certificates registered.


Number of Certificate Linen Release requests registered.


Number of Complying Development Applications registered.


Number of Community Hall Bookings received and receipted.


Number of Quotes for Applications issued. 100% 100% 89 registered

Number of On-site Sewer Management Applications registered.


Number of Sewer Applications registered. 100% 100% 8 registered

Number of Section 68 Solid Fuel Heater Applications registered.


Number of Action Requests registered. 100% 100% 1, 531 registered

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02 Provide responses to correspondence.

Action 2.1

A response provided within 14 days for written correspondence.

Progressing 75%

Performance Comment

Correspondence answered within a timely manner

03 Conduct Internal Service Committee to review the level of service provided to Council’s internal and external customers.

Action 3.1

Review and monitor Council’s service levels and implement the Action Plan for improved service in the areas of:

Compliance and Audit

Finance

Engineering (roads/water)

Town Planning

Promotion/Communication.

Not due to start 0%

5.1.06 Employer of Choice

5.1.6.1 To build and develop a high quality staff base so that Council is an employer of choice in Lithgow

01 Implement procedures and practices which foster a desirable place to work.

Action 1.1

Attract and recruit staff on merit in accordance with relevant legislation, procedures and the principles of equal employment and opportunity.

Progressing 75%

Performance Comment

Recruitment is undertaken in accordance with the Equal Employment Opportunity Management Plan, recruitment practices and procedures.

Action 1.2

Provide salary, benefits and favourable working conditions in accordance with the relevant industrial legislation.

Progressing 75%

Performance Comment

Council is currently implementing an eRecruitment system to enhance transparency and ease of use for applicants and selection panel members.

Action 1.3

Conduct annual performance appraisals of staff by 31 October.

Progressing 60%

Performance Comment

Appraisals have been completed but are yet to be signed off.

Action 1.4

Recognise longer serving employees through the recognition of service procedure.

Completed 100%

Performance Comment

The annual presentation of Service Awards was undertaken on 11 December 2014.

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Action 1.5

Conduct an Employee Opinion Survey.

Not Progressing 0%

Performance Comment

CENTROC is developing a regional proposal for an employee survey.

Action 1.6

Commence design of a new Salary System:

Not Progressing 0%

Performance Comment

CENTROC is developing a regional proposal for a Salary System.

Action 1.8

Implement new Salary System.

Not Due to Start 0%

Performance Comment

Implementation will not occur until all options have been costed and adopted.

02 Provide a workplace that promotes the principles of equal employment and is free of discrimination.

Action 2.1

Implement the equal employment opportunity management plan through:

Communication of policies and programs.

Collection and recording of appropriate information.

Review of personnel practices.

Evaluate and review.

Progressing 75%

Performance Comment

Quotes for Equal Employment Opportunity Refresher Training are being sought for the last quarter.

03 Provide a safe and healthy workplace.

Action 3.1

Implement, monitor and review the Work Health and Safety, Rehabilitation and Environment Management System:

Internal audits undertaken for each quarter.

Implement OHS Action Plan.

Progressing 20%

Performance Comment

WHS Planning SWP adopted 18/02/2015. To be implemented in May requesting all department WHS Plans for 2016.

WHS Responsibilities, Authority and Accountability SWP Version 1 final review 13/04/2014

WHS Working from Home SWP Version 2 final review 13/04/2014.

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Action 3.2

Provide access to external support and Counselling service through the Employee Assistance Program.

Progressing 75%

Performance Comment

Council has an on-going contract with Optum and this service is made available to all employees.

Action 3.3

Provide relevant immunisations to appropriate staff against:

Hepatitis A and B

The Flu

Progressing 75%

Performance Comment

Expressions of interest were sought for flu vaccination. 62 Staff have applied to receive the vaccination in May.

Action 3.4

Undertake 8 meetings of the Work Health and Safety Committee each year and implement activities identified.

Completed 75%

Performance Comment

Three meetings of the Work Health and Safety Committee were conducted during the 3rd quarter.

Action 3.5

Undertake noise monitoring and hearing tests for employees: Testing undertaken on commencement and retirement of employment. Imperilment the triennial program for relevant employees.

Progressing 90%

Performance Comment

Hearing assessments will be conducted as part of the Biannual Safety Day to be held in October 2015.

Action 3.6

Promote WHS within the workplace through Committee initiatives and staff newsletter.

Progressing 75%

Performance Comment

Flu Vaccination information was promoted in the April edition of the staff newsletter.

Action 3.7

Priority actions identified and implemented from the WHS Management System and Work practices External Audit.

Progressing 85%

Performance Comment

A Corrective Action Register (Workplace inspections, Hazards Reported and Incidents) was created and will be forwarded to EMT for adoption April. Draft WHS Workplace Inspection and Audit SWP Version 1 was completed.

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04 Enhance the skills and knowledge of the workforce.

Action 4.1

Implement the training plan with all identified training completed by 30 June.

Progressing 75%

Performance Comment

The following training was undertaken during the 3rd quarter as per the training plan:

HR Truck Licence Upgrades

Certificate III in Aquatics

Calibration & Odour Training

Chainsaw Training

Fire Safety (Building Officer Training)

Customer Focus Training

Council Induction & WHS Induction

Risk Management

Advanced GIPA Certification

White Card

Fluoridation Training

Playground Inspections Course - Operational Inspection Level 2

StateCover Conference

Armed Hold Up

First Aid

Action 4.2

Prepare the draft training plan for 2015-2016 from training objectives identified in the annual performance appraisals of staff by 30 November.

Progressing 75%

Performance Comment

The Training Plan is still being finalised in conjunction with the 2015/16 budget process.

Action 4.3

Programs and materials for training purchased and within budget.

Progressing 75%

Performance Comment

Training and development were purchased within budget.

5.1.07 Information Systems Management

5.1.7.1 To ensure effective management of information systems that comply with legislative requirements.

01 Ensure high service levels of Council’s information and communications network.

Action 1.1

Manage and maintain the communications networks ensuring they are operational and accessible greater than 98% of the year.

Progressing 75%

Performance Comment

Networks were operational and accessible for greater than 98% with no major outages to report.

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Action 1.2

Replace PC/Servers as required.

Progressing 50%

Performance Comment

Two laptops were ordered and quotes sourced for Wallerawang Library public Personal Computers.

Action 1.4

Undertake and Independent security audit.

Not Due To Start 0%

Performance Comment

Scheduled to be undertaken during the 4th quarter.

Action 1.5

Upgrade technology - Corporate Planning & Reporting Software

Completed 100%

Action 1.6

Manage the leases for copiers, general computers and printers ensuring they are operational and accessible greater than 98% of the time.

Progressing 75%

Performance Comment

The copier lease for the Rural Fire Service was managed to ensure it’s remained operational and accessible greater than 98% of the time.

02 Comply with current Information Technology licensing requirements.

Action 2.1

Ensure all software licensing is current:

Property System

Finance/Payroll System

Dataworks/ECM

Microsoft

Map Info/Exponaire

Spydus Library System

ID Profile/Atlas

Confirm Asset Management System

Progressing 75%

Performance Comment

All software licences current

Action 2.2

Upgrade the Electronic document Management System (Dataworks).

Not Due To Start 0%

Performance Comment

Postponed to 2015-16 year.

03 Enhance Council’s geographical information system (GIS).

Action 3.1

Maintain and continue development of the geographical information system to ensure integrity with Council’s property system.

Progressing 75%

Performance Comment

The new LEP mapping was integrated with the property system.

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5.1.08 Local Environmental Planning and Development

5.1.8.1 To ensure the long-term sustainability of infrastructure and land that underpins and supports LGA growth

01 Seek developer contributions

Action 1.1

Development contributions are collected and administered in accordance with adopted Contributions Plan.

Planning agreements are negotiated and administered according to the adopted Policy.

Progressing 75%

Performance Comment

Development contributions are being completed as required by the Section 94A Plan.

5.1.09 Plant and Equipment

5.1.9.1 To provide plant and equipment to undertaken works.

01 Maintain Council’s fleet of plant and equipment.

Action 1.1

Maintained in accordance with manufacturer’s specifications to the satisfaction of internal and external customers.

Progressing 75%

Performance Comment

All plant is serviced in accordance with the manufacturer’s recommendations and repairs are conducted in a timely and efficient manner. A weekly report of plant off the road is provided to Operations staff indicating less than 0.05%. and vehicle replacement program suitable to Council’s Operational needs.

Action 2.2

Larger annual plant purchases to include:

Plant

Trucks

Mowers/Tractors

Utilities/4WD

Light Vehicles

Minor Plant

Progressing 75%

Performance Comment

There were no plant purchases during the 3rd quarter.

.

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Income and Expenditure Review Statement

2014/15 December Quarterly Budget Review Statement

Income and Expenditure Review Statement

For the period 01January to 31 March 2015

Projected Income and Expenditure Statement

Original Budget 2014/15

$

Sept Review 2014/15

$

Dec Review 2014/15

$

Mar Review 2014/15

$

Revised Budged

$

YTD Actuals$

Rates and Annual Charges 22,364 - 9 - 22,374 22,262

User Fees and Charges 7,605 - (12) 7 7,600 5,816

Interest and Investment Revenue

584 - - - 584 709

Other Revenue 709 - (14) (2) 694 461

Operating Grants and Contributions

6,463 - 53 365 6,881 4,710

Capital Grants and Contributions

5,537 120 4,284 198 10,139 1,085

Gain Sale of Assets 337 - - 337 30

Total Revenue 43,600 120 4,320 568 48,609 35,073

Employee Costs 13,308 184 28 1,214 14,734 13,172

Borrowing Costs 1,556 - - (69) 1,487 644

Material and Contracts 9,311 249 6 23 9,590 6,023

Depreciation Expense 9,216 - - - 9,216 6,181

Other Expenses 4,454 - 2 (32) 4,424 3,151

Loss on Sale of Assets - - - - - -

Total Expenses 37,845 433 36 1,136 39,450 29,171

Operating Result 5,754 (313) 4,284 (568) 9,158 5,903

Operating Result before Capital Grants

218 (433) - (766) (981) 4,818

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Cash and Investment Review Statement


Cash and Investment Review Statement


Cash and Investment Review Statement Original Budget 2014/15

$

Sept Revised Budget 2014/15

$

Dec Revised Budget 2014/15

$

March Revised Budget 2014/15

$

Investments are held in accordance with the Lithgow City Council’s Investment Policy at the date of investing the funds. On 21 November 2011, Council adopted a draft of the Investment Policy as Policy 8.2 and Investments will comply with this Policy which includes the following:

Local Government Act 1993 – Section 625 Local Government Act 1993 – Order dated 12 January 2011 Local Government (General) Regulation 2005 Trustee Amendment (Discretionary Investments) Act 1997 Section 14A(2), 14c(1) and (2)

Investments

AMP 0 1,000,517.81 1,008,395.89 1,016,109.62 ANZ 0 0 0 0CBA 1,914,186.35 923,613.57 579,141.01 2,259,012.69Family First Credit Union 0 1,000,000.00 1,008,260.27 1,016,713.08IMB 3,591,892.54 3,535,451.72 3,026,098.63 2,034,376.58ME Bank 0 500,000.00 500,000.00 2,504,300.68NAB 4,627,591.22 4,655,389.82 3,683,172.27 4,576,501.84Newcastle Permanent Building Society 0 1,000,000.00 1,008,383.56 1,016,805.63Westpac 3,308,448.41 3,280,964.45 3,309,268.70 1,308,337.59St George 2,041,553.92 2,444,647.82 2,466,165.24 1,963,455.81Bank of Queensland 0 0 0 1,500,000.00Total Investments 15,483,672.44 18,340,585.19 16,588,885.57 19,195,613.52Cash Cash at Bank 3,673,662.85 1,677,384.68 175,837.54 1,401,343.08Total Cash 19,157,335.29 20,017,969.87 16,764,723.11 20,596,956.60Cash Reconciliation as at 30 September 2014

CBA Statement 1,677,384.68 175,837.54 1,401,343.08

Outstanding Deposits 7,081.02 11,656.59 35,751.01

1,670,303.66 164,180.95 1,365,592.07General Ledger Cash at Bank 1,194,599.00 631,966.09 (581,834.76)

Less un-presented cheques 508,542.13 1,352,227.09 828,269.99

Add un-presented deposits 32,837.47 556,080.05 44,512.68

1,670,303.66 164,180.95 1,365,592.07

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Part A: Contracts Review Statement 2014/15 December Quarterly Budget Review Statement

Contracts Review Statement


Contractor Contract Detail and Purpose

Contract Value (GST

Inc.)

Date Minute No.

Length of Contract

Budgeted (Y/N)

Note: Contracts listed are those entered into during the quarter, under review and have not been fully performed or completed of $50,000 or greater. Contracts for employment are not required to be included.

Lyall & Associates Lithgow Flood Study – Claim 6

86,611.80 22/7/13 N/A Length of

Construction Y

Alto Valves & Fittings Pump Station Valve Replacement

74,800.00 25/914 N/A Length of

Construction Y

StateCover Mutual Workers Compensation – 3rd Instalment

160,649.79 25/2/15 N/A Financial Year Y

Part B: Consultancy and Legal Expenses Review Statement


Contracts Review Statement

For the period 01July 2014 to 31 March 2015

Expense Year to Date

$

Legal Budget Allocation

(Y/N)

Consultancies 183,545 Y

Legal Fees 47,163 Y

Note: A consultant is a person or organisation engaged under contract on a temporary basis to provide recommendations or high level specialist or professional advice to assist decision making by management. Generally it is the advisory nature of the work that differentiates a consultant from other contractors.