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Configure Hotmail, Outlook.com, Gmail,
Yahoo or AOL
Do you have a mail account at Live Hotmail, Outlook.com, Gmail, Yahoo! or AOL? This guidecontains settings and instructions how to configure Outlook with those email providers.
Live Hotmail / Outlook.com Gmail Yahoo! AOL
Account setting dialogs
Most of the information can be set in the main Add New E-mail Account dialog but for either
account youll also need to modify more advanced settings by pressing the More Settingsbutton. The settings below are sorted by the dialog that you need to access. If you are having
problems finding out where to put in which information, look at the numbers in front of thesettings and you can find them back inthe screenshots sectionat the bottom of this document.
Live Hotmail / Outlook.com
Windows Live HotmailandOutlook.comoffer access via special Outlook Hotmail Connector
software, which provides a two-way sync for mail, contacts and calendar, and access via POP3for paid accounts and free accounts in most countries. In Outlook 2013, you can connect to yourHotmail/Outlook.com account via Exchange Active Sync (EAS).
Outlook ConnectorDownload and install the Outlook Connector from the location below;
Download:Outlook Hotmail Connector 32-bit
Download:Outlook Hotmail Connector 64-bit
Note: You will only need to install the 64-bit version when you are using the 64-bit version of
Outlook 2010.
Start Outlook. If you dont get prompted to add a new account already then choose;
Outlook 2003 and Outlook 2007Tools-> Account SettingsOutlook Connector-> Add a New Account
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Outlook 2010File-> Info-> Add Account-> Manually configure server settings or additional server
types-> Other-> Microsoft Outlook Hotmail Connector
In the screen that pops-up youll have to provide your:
1 Name: The display name youd like others to see.
2 E-mail address:Your main address of the Microsoft Account in full([email protected], [email protected] or [email protected])
3 Password: Your Microsoft Account password
Advanced (optional)
4Accountname
The display name for your account. This name is used in your folder list, in your
account settings and when selecting your sending account when composing a
message.
5Reply E-mail
You can specify an alternative address here to which replies will be sent whenpeople reply to your messages.
POP3
Add New E-mail Account dialog
1 Your Name: The display name youd like others to see.
2 E-mail Address:Your main address of the Microsoft Account in full([email protected], [email protected] or
3 Account Type: POP3
4 Incoming mail server: pop3.live.com
5 Outgoing mail server: smtp.live.com
6 User Name:
Your main address of the Microsoft Account in full
([email protected], [email protected] or
7 Password: Your Microsoft Account password
8 Remember password optional
9
Require logon using Secure
Password Authentication
(SPA)
disabled
More Settings: Outgoing Server tab
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10 My outgoing server (SMTP) requires authentication: enabled
11 Use same settings as my incoming mail server: enabled
More Settings: Advanced tab
12 Incoming server (POP3): 995
13 This server requires an encrypted connection (SSL): enabled
14 Outgoing server (SMTP): 587 (for some it will be port 25 or 995)
15 Use the following type of encrypted connection: SSL or TLS
16 Leave a copy of messages on the server optional
Exchange ActiveSync (EAS)
Add New E-mail Account dialog
1 Your Name: The display name youd like others to see.
2 E-mail Address:Your main address of the Microsoft Account in full([email protected], [email protected] or [email protected])
3 Mail server:m.hotmail.com
m.outlook.com
4 User Name:Your main address of the Microsoft Account in full([email protected], [email protected] or [email protected])
5 Password: Your Microsoft Account password
Gmail
GMailoffers access via IMAP and POP3 but you must first enable this. To do this, logon to yourGmail account and press Settings at the top of your screen. In the new page that load click
Forwarding and POP/IMAP.
IMAP
Add New E-mail Account dialog
1 Your Name: The display name youd like others to see.
2 E-mail Address:your Gmail address in full ([email protected] [email protected] when using Gmail Apps)
3 Account Type: IMAP
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4 Incoming mail server: imap.gmail.com
5 Outgoing mail server: smtp.gmail.com
6 User Name:your Gmail address in full ([email protected] or
[email protected] when using Gmail Apps)
7 Password: Your Gmail password
8 Remember password optional
9Require logon using Secure
Password Authentication (SPA)disabled
More Settings: Outgoing Server tab
10 My outgoing server (SMTP) requires authentication: enabled
11 Use same settings as my incoming mail server: enabled
More Settings: Advanced tab
12 Incoming server (IMAP): 993
13 Use the following type of encrypted connection: SSL
14 Outgoing server (SMTP): 465 (SSL) or 587 (TLS)
15 Use the following type of encrypted connection: SSL or TLS
Dont set Outlook to save the sent items in the Sent Items folder of the IMAP account or youllend up with duplicates. When you send via the SMTP server of Gmail, then your Sent Items are
automatically placed there. If you are restricted to using another SMTP server (from your ISP for
example), then you would still need to configure your account to save to the Sent Items folder.
POP3
Add New E-mail Account dialog
1 Your Name: The display name youd like others to see.
2 E-mail Address:your Gmail address in full ([email protected] or
[email protected] when using Google Apps)
3 Account Type: POP34 Incoming mail server: pop.gmail.com
5 Outgoing mail server: smtp.gmail.com
6 User Name:your Gmail address in full ([email protected] or
[email protected] when using Google Apps)
7 Password: Your Gmail password
8 Remember password optional
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9Require logon using Secure
Password Authentication (SPA)disabled
More Settings: Outgoing Server tab
10 My outgoing server (SMTP) requires authentication: enabled11 Use same settings as my incoming mail server: enabled
More Settings: Advanced tab
12 Incoming server (POP3): 995
13Use the following type of encrypted
connection:SSL
14 Outgoing server (SMTP): 465 (SSL) or 587 (TLS)
15
Use the following type of encrypted
connection: SSL or TLS
16 Leave a copy of messages on the serverdisabled (Gmail holds a copy already by
default)
Yahoo!
Yahoo!offers POP3 access but only if you have a paid subscription toYahoo! Mail Plus.
POP3
Add New E-mail Account dialog
1 Your Name: The display name youd like others to see.
2 E-mail Address:your Yahoo! address in full
3 Account Type: POP3
4 Incoming mail server: plus.pop.mail.yahoo.com
5 Outgoing mail server: plus.smtp.mail.yahoo.com
6 User Name:your Yahoo! address in full([email protected])
7 Password: Your Yahoo! password
8 Remember password optional
9Require logon using Secure Password
Authentication (SPA)disabled
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More Settings: Outgoing Server tab
10 My outgoing server (SMTP) requires authentication: enabled
11 Use same settings as my incoming mail server: enabled
More Settings: Advanced tab
12 Incoming server (POP3): 995
13 Use the following type of encrypted connection: SSL
14 Outgoing server (SMTP): 465 (SSL) or 25 (none) or 587 (none)
15 Use the following type of encrypted connection: SSL or none
16 Leave a copy of messages on the server optional
AOL
AOLoffers both POP3 and IMAP access. It makes a difference whether you have an AOL
address or anAIMaddress.
IMAP
Add New E-mail Account dialog
1 Your Name: The display name youd like others to see.
2 E-mail Address:your AOL or AIM address in full([email protected] or
3 Account Type: IMAP
4 Incoming mail server: imap.aol.com or imap.aim.com
5 Outgoing mail server: smtp.aol.com or smtp.aim.com
6 User Name:
your AOL or AIM screen name
(so without @aol.com or @aim.combehind it)
7 Password: Your AOL or AIM password
8 Remember password optional
9Require logon using Secure Password
Authentication (SPA)disabled
More Settings: Outgoing Server tab
10 My outgoing server (SMTP) requires authentication: enabled
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11 Use same settings as my incoming mail server: enabled
More Settings: Advanced tab
12 Incoming server (IMAP): 143
13 Use the following type of encrypted connection: none
14 Outgoing server (SMTP): 587
15 Use the following type of encrypted connection: none
POP3
1 Your Name: The display name youd like others to see.
2 E-mail Address:
your AOL or AIM address in full
([email protected] [email protected])
3 Account Type: POP3
4 Incoming mail server: pop.aol.com or pop.aim.com
5 Outgoing mail server: smtp.aol.com or smtp.aim.com
6 User Name:
your AOL or AIM screen name
(so without @aol.com or @aim.com
behind it)
7 Password: Your AOL or AIM password
8 Remember password optional
9Require logon using Secure Password
Authentication (SPA)disabled
More Settings: Outgoing Server tab
10 My outgoing server (SMTP) requires authentication: enabled
11 Use same settings as my incoming mail server: enabled
More Settings: Advanced tab
12 Incoming server (POP3): 110
13 Use the following type of encrypted connection: none
14 Outgoing server (SMTP): 587
15 Use the following type of encrypted connection: none
16 Leave a copy of messages on the server optional
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Screenshots
Below youll find screenshots of the account configuration screens. The numbers in thescreenshots correspond with the numbers in the tables with the settings above.
After setting the main account settings, press the More Settings button
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Configure Authentication
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Advanced IMAP settings
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Advanced POP3 settings
Single screen configuration for the Outlook Connector
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Last modified: January 28, 2013
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