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20 | November 2008
Ofces are on a down-line trend
or paper usage, says Jesse Herschbein
o Meisel Tuteur & Lewis.
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November 2008 | 21
Fewer documents preserve orests and reduce cluttercan you resist the urge to print?
If its on your system in front of you, you dont need that
extra layer of staff and time.
Carol Schlein , President, Law Ofce Systems Inc.
Joel berg | Ti shts, tax tuns and
th citica usinss dcunts ha n
in caints t cput s-
s th ast sa yas.
Th iatin has hpd sa ts. but st s and cpanis, th dsi t
papss aiss th nd tt
anizatin, hih pductiity and w
sta csts, nt a cncn aut -
sts, accdin t xcutis in th d.
F instanc, aw s usin ctnic
dcunt systs dnt nd ws
caints and tas cks t c thuh
th, says Ca Schin, psidnt law
oc Systs Inc, asd in mntcai. I
its n yu syst in nt yu, yu dnt
nd that xta ay sta and ti, Schin
says. Anth nt is th aiity t ti
dcunts asiy h th
catins utsid th c.
but n whn y dcunt is std
n a s, pp sti t th u t pint
ut th txt n thi scn, Schin says. od-
pp tn p t hd what thy
adin, sh says. Yun pp, wh ha
wn up aund cputs, ay
cta adin a nit.
Accuntin cs ha n in pap-
ss sa yas. At st, thy saw pap
us spik as pp pintd ythin thy
saw ctnicay, says Jss Hschin, an
audit supis at mis Tutu & lwis in
rsand. Sinc 2004, h has wkd n pa-pss-c pas at sa accuntin
s in nthn Nw Jsy. I think w
ttn past that nw, and I think pp
a usd t iwin thins n a nit
nin dicty, Hschin says. I think w
a n a dwn-in tnd pap usa.
oth haits a as chanin as cs
papss, h says. mst pp stat ut s-
in ctnic dcunts as fctins th
pintd sin. but stwa that sts and
nds dcunts aws uss t d than
sci in th ains. Thy can add ctnic
Pst-Its and typ in nts than thy
cud n a pic pap, xap. That
is th iht-u ntwhn sdy
aizs thy can tak ths wk paps t th
nxt , Hschin says.
Scuity is anth cncn papss
cs. excutis tn a cputizd
sta systs wi pn t hacks,Hschin says. but ctnic dcunts
a n at isk than pap cpis. And
in s cass thy can sa, paticuay
i thy a ackd up at an -sit aciity,
awin tia in cas fd,
Hschin says.
Hschin can pack a aptp with
yas wth a cints cds instad
uin aund as and as pap that
cud t scattd and st. Th ny thin
I ha t wid aut is ptctin y
aptp, h says.
o th ast w nths, a handu
stwa nds ha tid pushin th
ninnta an a papss c,
Steven
J.Dundas
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22 | November 2008
Tips or aTree-Friendly Ofce
1. Back up your les.
2. Paperless is a process;
it wont happen overnight.
3. Use oce space wisely
the less paper you have, the more
opportunities or reorganization.
4. Expect to still use some papernot all
clients will want to be billed electronically.
5. Get buy-in rom the entire business.
6. Recognize the benets beyond
lower printing coststhink o all those
days you shufe through the mounting
piles on your desk. In time, those days
will be gone.
Source: Microsoft.com Small Business Center
says g Stus, a pduct ana Nw
Yk-asd Thsn ruts. basd in mnt-
a, Stus hands th cpanys dcunt
anant stwa, knwn as gFir.
but I nt ay su i its nuh t s-
nat with st s, spciay with cnic
tis as thy a tday, Stus says. Thy a
aut cuttin csts, in pducti and
cint and s n. I its in t cst t
n, I dnt knw i thy wi. Thats
a scnday nt i anythin.
Its a scnday nt that has n ainin a
thd at s usinss. Wis, an accuntin
with an c in edisn, aunchd a n
initiati in Jun. Th initiati cas, in pat,
ducin pap us. Th ncuas its
uhy 700 pys t pint ny i thy nd
t, us du-sidd cpyin and nd cati
uss scap pap, says Axa Phiips, a akt-
in assciat at Wis and a its gn
Ta. Pp a ay acin th ssa
and undstandin that a sa chan can ay
ak a i dinc, Phiips says.
o ti, th hps t pduc u-
a pts shwin th pss it has ad
in cuttin pap us, sh says. on chan is
cin pps haits, such as hittin pint
whn thy s an intstin atic nin.
Athuh cpanis iht ai t iinat
pap ntiy, s aas cud p sistant.
Tak aktin. Aut 90 pcnt th pap
pintd y iCImS, a Hazt stwa cpany,
is aktin and sas, says Cin Day, th
cpanys Ceo. Th cpany, which dps
stwa t autat cuitnt and hiin,
has n stiin t duc its ninnta
ipact sinc 2000.
Th cpany has takd aut hw t ii-
nat pap its aktin, Day says. but ci-
nts cud pn t dt an -ai
than tash a chu. I think w t t d
s st study t u ut which ts us
tt suts, Day says. Th cpany tuts its
wn stwa as a papss sutin, Day says.
but, h adds, cints chs it th a-
nizatina nts than th ninnta. n
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