CLASSIFIED SERVICETIME AND ATTENDANCE
Office of Admissions
May 3, 2000
Attendance andLeave Responsibilities EMPLOYEE’S RESPONSIBILITY
– COMPLETE , SIGN AND FORWARD TO SUPERVISOR ALL BIWEEKLY/MONTHLY AND SEMIANNUAL REPORTS
SUPERVISOR’S RESPONSIBILITY– VERIFY ACCURACY, CO-SIGN AND
FORWARD TO T & A RECORD KEEPER
RESPONSIBILITY
TIME AND ATTENDANCE RECORD KEEPER– PROVIDE EMPLOYEES AND THEIR
SUPERVISOR WITH ATTENDANCE AND LEAVE FORMS
– UPDATE STAFF OF CHANGES IN T&A POLICIES/PROCEDURES
– FORWARD COMPLETED SEMIANNUAL REPORTS TO STATE PERSONNEL
CLASSIFIED SERVICEVACATION LEAVEFULL-TIME ACCRUING VACATION CREDITS
– 37.5 hour week• 3.75 hours biweekly - 7 years or less• 5.75 hours biweekly - over 7 years
– 40 hour week• 4 hours biweekly - 7 years or less• 6 hours biweekly - over 7 years
BONUS VACATION DAYS
ARE EARNED AFTER THE COMPLETION OF A YEAR OF STATE SERVICE AS FOLLOWS:
FULL TIME VACATION BONUS DAYS
YEARS OF SERVICE
1
2
3
4
5
6
7
BONUS DAYS
7hrs. 30 min.
15 hrs.
22 hrs. 30 min.
30 hrs.
37 hrs. 30 min.
45 hrs.
52 hrs. 30 min.
VACATION BONUS DAYS
YEARS OF SERVICE
8 - 14
15 - 19
20 - 24
25 - 29
30 - 34
35 and up
BONUS DAYS
30 min.
8 hrs.
15 hrs. 30 min.
23 hrs.
30 hrs. 30 min.
38 hrs.
PART-TIME CLASSIFIED SERVICE EMPLOYEES EARN VACATION AND SICK LEAVE
ON A PRO-RATA BASIS, BASED ON PERCENTAGE WORKED (FTE)– SEE CHART ON THE BACK OF
PRESENTATION HANDOUT FOR ACCRUAL RATES
PART-TIME EMPLOYEES AND HOLIDAYS PART-TIME CLASSIFIED EMPLOYEES
EARN ONLY THE HOLIDAYS THAT FALL ON A REGULARLY SCHEDULED WORK DAY– IE: IF AN EMPLOYEE IS NOT
SCHEDULED TO WORK ON A MONDAY, THE HOLIDAY IS A MONDAY, THEY DO NOT ACCRUE
VACATION LEAVE
VACATION ACCUMULATION– maximum accumulation - 40 days– compensated up to 30 days upon
separation from state service
ANNIVERSARY DATE FOR VACATION PURPOSES
DATE OF ORIGINAL APPOINTMENT LEAVE WITHOUT PAY/SEPARATION
– 6 MONTHS OR MORE– ADJUSTMENT NEEDS TO BE DONE
ADJUSTED ANNIVERSARY DATE DETERMINE THE DURATION OF THE
LWOP IN CALENDAR MONTHS & DAYS
ADD NUMBER OF MONTHS AND DAYS TO THE VACATION ANNIVERSARY DATE
RESULT IS THE ADJUSTED DATE
EXAMPLE OF ADJUSTMENT
ANNIVESARY DATE IS JUNE 20, 1987 LWOP FOR 9 MONTHS AND 20 DAYS ADD 9 MONTHS AND 20 DAYS TO
JUNE 20, 1987 ANNIVESARY DATE 06/20/87 PLUS 9 MONTHS AND 20
DAYS EQUALS 04/10/88 NEW ANNIVESARY DATE IS APRIL 10,
1998
PERSONAL LEAVE
ALL CLASSIFIED EMPLOYEES EARN 5 DAYS OF PERSONAL LEAVE ON THEIR ANNIVERSARY DATE
PERSONAL LEAVEANNIVERSARY DATE DATE OF ORIGINAL APPOINTMENT ADJUSTMENT OF THIS DATE ONLY
WHEN AN EMPLOYEE IS NOT ON THE PAYROLL
NEW ANNIVERSARY DATE IS THE DATE THE EMPLOYEE RETURNS TO THE PAYROLL
FULL-TIME CLASSIFIED STAFF SICK LEAVE ACCRUING SICK LEAVE CREDITS
– 37.5 hour week • 3.75 hours biweekly
– 40 hour week• 4.0 hours biweekly
SICK LEAVE MAX ACCUMULATION CSEA
– ASU - 190 DAYS– OSU - 200 DAYS– ISU - 200 DAYS
PEF- 200 DAYS COUNCIL 82 -225 DAYS SECURITY UNIT - 225 DAYS
CLASSIFIED STAFFSICK LEAVE AT HALF PAY TO BE ENTITLED TO SICK LEAVE AT
HALF PAY (SL@1/2 PAY) AN EMPLOYEE MUST:
• have permanent status• have at least one year of state service• be absent because of personal illness or
disability• must exhaust all other accruals
SL @ 1/2 PAY
ACCUMULATION OF SL@ 1/2 PAY• based on union contract
– 10 days for each six months of state service
FAMILY MEDICAL LEAVE ACT (FMLA) ELIGIBILITY:
– MUST BE EMPLOYED FOR A MINIMUM OF ONE YEAR
– MUST WORK A MINIMUM OF 1250 HOURS PER YEAR (.67 FTE)
– MEDICAL DOCUMENTATION IS REQUIRED
FMLA
EARN 12 WEEKS FMLA PER CALENDAR YEAR
ALLOWS EMPLOYEE TO MAINTAIN HEALTH INSURANCE AT THE EMPLOYEE SHARE
FMLA RUNS CONCURRENT WITH WORKERS COMPENSATION OR CHILDREARING LEAVE
CHILDREARING LEAVE
PERIOD OF DISABILITY– FOUR WEEKS PRIOR TO THE
ANTICIPATED DUE DATE– SIX WEEKS FOLLOWING CHILDBIRTH
SICK LEAVE CAN BE USED ONLY DURING THIS 10 WEEKS PERIOD– MEDICAL DOCUMENTATION IS REQUIRED
FOR DISABILITIES BEYOND THIS PERIOD
CHILDREARING LEAVE(con’t) MATERNITY LEAVE MAY BE
FOLLOWED BY CHILD CARE LEAVE WITHOUT PAY AT THE EMPLOYEE’S REQUEST FOR UP TO 7 MONTHS FROM DATE OF DELIVERY OR ADOPTION
VACATION, PERSONAL LEAVE MAY BE USED DURING THIS PERIOD
CHILDREARING LEAVE(con't') IN THE EVENT BOTH PARENTS ARE
STATE EMPLOYEES, THE 7 MONTHS OF LWOP MAY BE SPLIT INTO TWO SEPARATE BLOCKS WITH EACH PARENT TAKING ONE BLOCK OF LEAVE, NOT TO EXCEED A COMBINED TOTAL OF SEVEN MONTHS
FAMILY SICK LEAVE/BEREAVEMENT LEAVE
15 DAYS PER YEAR FOR DEATH OR ILLNESS IN IMMEDIATE FAMILY
AUTHORIZATION SHOULD NOT BE UNREASONABLE DENIED
DID YOU KNOW?
AN EMPLOYEE MAY CONTINUE HIS/HER HEALTH INSURANCE AFTER RETIREMENT AT THE EMPLOYEE SHARE !– 90% OF COST FOR THE EMPLOYEE– & 75% OF COST FOR DEPENDENTS IS
PAID BY THE STATE
THE GOOD NEWS IS ---
165 (may be 200 with new contract) DAYS OF SICK LEAVE CAN BE CONVERTED TO A DOLLAR EQUIVALENT OF AN EMPLOYEE’S SALARY TO PAY HEALTH INSURANCE PREMIUMS AFTER THEY RETIRE FROM STATE SERVICE
RESIGNATIONTERMINATIONRETIREMENT
SUBMISSION OF FINAL SEMIANNUAL TIME SHEET – STATE PERSONNEL WILL COMPLETE
AN AUDIT OF ALL SEMIANNUALS AND THE RESULTS ARE FORWARDED TO PAYROLL TO INITIATE THE LUMP SUM PAYMENT FOR VACATION LEAVE (IF DUE)
QUESTIONS AND ANSWERS
LIZ DUNDON 645-5000 ext.1266
or
www.business.buffalo.edu/hrs/
Top Related