City of Stoughton
2014 Executive Budget Proposal
2014 BFO Budget ProcessBegan in January 2013 with Council
Strategic Planning SessionsCouncil reaffirmed the 4 priority areas to
set Strategic Plan:Safe, healthy CommunityStable Self-sufficient EconomyWell Run GovernmentWelcoming Community/ Arts
/Culture/RecreationLeadership team prepared offers aligned
with the strategic plan.
BFO – Process (cont)Results teams ranked offers by strategic priorityPreliminary Funds were allocatedFinal ranking worksheetsResults Team Report out to Council 8/27/13Council review at Finance Committee meeting
9/10/13Coffee with the Mayor/Budget discussion 9/13/13Citizen Budget Listening Session 9/16/13Mayor and Leadership Team review and revise
budget numbersMayor presents executive budget 10/03/13Council Review and workshops- October
Budget Gap
Original budget gap $762,045
Reductions before Results TeamsEliminate new employee requests
($319,384)New Debt and Equip Replacement
($150,000)
Budget Gap for Results Team Review: $292,661
Paying for Today’s needs with Today’s Dollars
The Line was Drawn
What falls near or below the line?
Team 2: EconomyRDALibrary Services for small businessMarket the Opera House as a destination
location
Team 3: SafetySenior Center Information and AssistanceLicensingCourtBuilding Permits and Inspection
Team 4: GovernmentInterdepartmental Phone Administration/supportCity Webpage administrationInterdepartmental Media Tech SupportGovernment Media Production
Team 51: CommunityLibrary TechnologyUrban ForestryLibrary Services for the visually impairedCemetery MaintenanceOpera House-Cultural AttractionLandmarks Commission
Citizen Comments: Highest Priorities
“Providing Services that directly affect quality of life and health of the community”
Citizen Comments: Highest PrioritiesEconomy:
Increase new businessesRDA funds for Downtown/other funding
sourcesOpera House
Safety: Police, Fire, EMSEmergency Preparedness, Snow &Ice
RemovalSenior Center Services
Citizen Comments: Highest PrioritiesGovernment:
Financial and Accounting ServicesInformation TechnologyParks and TreesWSTO Media Production
Community: Urban ForestryRefuse and RecyclingCommunity Media ProductionLibrary Services
2014 Budget Highlights
Budget Alignment with the Strategic Priorities
Increased spending for Urban ForestryAdditional funds for purchasing treesAdditional funds for tree maintenance
Increased Library funding by 7.1%Supports Safety programs through Community
partnerships K9 program School Resource Officer
Identified funds to address administrative needs at City Hall
Recognizing employees as our greatest asset, this budget includes modest wage adjustments.
What does our $13.5M budget buy for the Citizens of Stoughton?
Stable Self Sufficient Local Economy4 Offers$272,880
Safe and Healthy Community20 Offers$5,185,895
Well Run Government17 Offers$3,835,909
Community/Culture/Recreation22 Offers$3,570,387
Team 2: Economy
Stable Self-Sufficient Local Economy: 4 Offers Funded:1. Economic
Development Administration
2. City Planning and Zoning Administration
3. Redevelopment Authority
4. Opera House as a Destination Location
Team 3: Safe & Healthy
Safe, Healthy Community: 20 Offers FundedEMS ServicesFire: Emergency ResponsePolice: Emergency ResponsePolice: PatrolWinter Snow and Ice removalPolice Professional StandardsFire Emergency
preparednessFleet MaintenanceSenior Center NutritionPolice Clerical/DispatchSenior Center Case
Management
Safe, Healthy Community
Police Records & Technology
Streets & Infrastructure Maintenance
Police Investigative Services
Youth CenterSenior Center information
and assistanceLicensingStorm Water MaintenanceCourtBuilding Inspection and
permits
Team 4: Government
Well Run Government 17 Offers Funded
Financial and Accounting Services
Clerk AdministrationPersonnelCouncil/CommitteesMayorElectionsInsurance/Risk
ManagementAssessorTreasury
ManagementDebt Service
Well Run Government
Information TechnologyCity Attorney ServicesBuilding
Maintenance/City Facilities
Interdepartmental Phone
City Webpage Design/Admin
Interdepartmental Media Tech
Government Media Production
Team 5: Community
Community/arts/culture/recreation 22 Offers Funded
Refuse and RecyclingOpera House Performance
VenueMajor Project CoordinationLibrary: CirculationLibrary: Children & FamiliesRecreational OpportunitiesSigns and MarkingsParks MaintenanceParks MowingSenior Center
ProgrammingShared Ride Taxi Service
Community/arts/culture/recreationParks and Open SpacesBrush CollectionCommunity CommitmentLibrary: Adult ServicesTroll BeachBroadleaf Control in ParksCommunity Media
ProductionLibrary TechnologyUrban ForestryCemetery MaintenanceOpera House as a Focal
Point for Culture
Balancing the Budget: 4 ways
Recognizing additional revenue
Look Outside the Box
Make the best possible use of the Reserve Funds available
Dig a little deeper
1.) Recognizing new revenues
Additional Utility pilot revenue - $45,000
Additional State Shared revenue - $12,500
Utilizing the allowed Levy increase:0.45% Net new construction - $30,000
2.) Outside of the Box ways to reduce Levy Funding:
Use of Grant Sources to fund: Senior Volunteer Coordinator position Youth Center Director and staff Recreation Department Interns Equipment needs for the Fire and EMS Departments Friends of the Library provide much needed materials
Numerous Volunteers: Elections Opera House Food Pantry Seniors Center Park improvements/maintenance Many more
3. Making the best possible use of the Reserve Funds available
Use of RDA and Economic Development Fund Balance
Use of available TIF 3 Funds – Williams Drive Use of available TIF 4 Funds – RDA Revolving
Loan Fund
Strong General fund Reserves:Fund ContingencyEstablish new IT/Radio Maintenance Fund reducing
the transfer to Capital Outlay
4. Digging a little deeper
Working with the Leadership Team to review budget line items taking into account past trends and future needs:Additional operating revenue: $54,375Decreased operating expenses: $80,000Line Item Corrections: $(35,328)
Funding is Aligned with the Strategic Plan
Determined by input from:
CitizensResults TeamLeadership TeamCouncil
64 Offers Funded!
Partially Unfunded offers:Taking into account Results Team and Citizen
recommendations:
Library services for small businesses:Encourage partnerships with others
Landmarks commissionLook for other funding sources
Library services for the visually impairedGrant opportunities
2014 Proposed Budget
A Look at the Funding:
BFO Funding Allocation =Total Revenue AvailableLess Dedicated Revenue
Equals Total funds available for allocationLess remaining cost of offers
Equals = Budget Gap
2014 Total Revenue Available:2012 Base Levy = $7,136,381 0.45% Net New Construction = $ 30,000Addtl Levy for Debt & Equip Repl = $ 150,000Total 2013 Tax Levy = $7,316,381
All Other Sources of Revenue = $5,959,408
Total Revenue Available =$13,275,789
BFO Funding Allocation Equation =AVAILABLE REVENUE
Total Revenue Available 13,275,789Less *Dedicated Revenue - 3,732,429
Equals Total funds available for allocation $ 9,543,360
*“Dedicated Revenues” are those revenues that would not be realized if the associated service or program did not exist.
BFO Funding Allocation Equation =FUNDS NEEDED
Total Offers Cost 13,568,450
Less Dedicated Revenue - 3,732,429
Equals Total $$ needed to fund offers $ 9,836,021
Final Allocation to Priorities
TEAM PRIORITY AREA TOTAL OFFERS
GEN FUND DEDICATED REVENUE OUTSIDE REVENUE
FUNDING NEEDED
GEN FUND ALLOCATION GAP
1CAPITAL/TRANSFERS $ 640,000 $ 130,000 $ - $ 510,000 $ 510,000 $ -
2ECONOMY $ 272,880 $ - $ 110,922 $ 168,058 $ 161,958 $ 6,100
3SAFETY $ 5,185,895 $ 740,103 $ 827,935 $ 3,617,857 $ 3,617,857 $ (0)
4GOVERNMENT $ 3,835,909 $ 120,000 $ - $ 3,715,909 $ 3,715,909 $ (0)
51COMMUNITY $ 3,570,387 $ 1,140,640 $ 834,175 $ 1,606,325 $ 1,595,572 $ 10,753
$ - $ -
TOTALS $ 13,808,070 $ 2,130,743 $ 1,773,032 $ 9,618,148 $ 9,601,296 $ 16,853
Balanced Budget: Revenue = Expenditures Closes the operating gap ($292,000), Makes use of Reserve Funds, Includes a Levy increase of $180,000 for additional Debt Service, Equip. Maintenance and Net New Construction. Leaves 3 offers partially unfunded.
Compare 2014 to 2013 BFO Funding
Capital Transfers8%
Economy2%
Health & Safety39%
Government40%
Community11%
2013 Funding Allocation
2012 Funding Allocation
2014 Funding Allocation
CAPITAL/ TRANSFERS5%
ECONOMY2%
SAFETY38%
GOVERNMENT28%
COMMUNITY27%
2014 Funding Allocation
Stoughton Financial Stability PlanCurb & Gutter Revolving Fund5 year Financial Plan –New Planning Sessions
Jan 2014CIP PlanningRealignment of Debt Budgeting for OutcomesBuilding Maintenance fundEquipment Replacement fundStorm Water UtilityIT/Radio Maintenance fund
Paying for Today’s needs with Today’s Dollars
2013 Equipment Replacement Fund
2014BEG FUND BALANCE
2014 REVENUE
2014EXPENDITURE
2014END FUND BALANCE
$341,650 $300,000 $449,900 $191,750
2014 Proposed Capital Outlay: $200,153
Department Description Levy Total
StreetsStreet Maintenance - Chip/Crack Seal 75,000
StreetsSecurity Camera (Yardwaste Site) 1,000
Parks
Mandt Park Bleacher Updates - 2 Bleacher Sections 4,800
Parks
Racetrack Park Bleacher Updates - 8 Bleacher Sections 17,000
Parks
Oak Knoll Bleacher Updates - 2 Bleacher Sections 4,700
ParksVeterans Park Court Resurfacing 15,000
Cemetery
Survey and Lot Markers for Wheeler Prairie Cemetery 2,000
CemeteryRepair/Install New Water Pump @ Wheeler Prairie 3,000
ClerkDesks for Front office workstations 2,400
LibraryRFID compatible self-checkout machine 7,645
Department Description Levy Total
AdministrationWage Evaluation - Internal and External 20,000
FirePersonal Protective Equipment 2,720
Fire Class "A" uniforms 1,224
Fire Tires for Engine (set) 2,720
Fire Firefighter Boots 7,344
Police Armor Ballistic Shields 4,200
Police TASERS 10,000
Police Squad Rifles 3,000
PoliceSquad Car Light bar Replacement 11,000
PoliceReplacement Traffic Moving Radar Units 3,400
Police Evidence Drying Cabinets 2,000
2014 -IT/Radio Maintenance FundNew Fund for 2014Initial Funding through GF ReserveUsed to Purchase
IT EquipmentSoftwareRadio replacements
2014 IT Purchases:Computers:$25,000Software: $80,000Network: $58,000
Proposed Budget ResultsBalanced Budget: Revenue = Expenditures Closes the operating gap ($292,000)Makes use of Reserve Funds to fund
RDAEconomic DevelopmentContingencyNew IT/Radio Maintenance Fund
Includes a Levy increase of $180,000 additional Debt Service, Equip. Maintenance and Net New Construction.
Leaves 3 offers partially unfunded.
The Bottom Line:2013 tax levy has
0.45% Net New Construction = $30,622
2.52% levy increase for increased Debt Service and Equip. Replacement fund.
Average home values (assessments) fell 2%
Levy Limit $6,762,871
Add Additional Levy for 2014 Debt Service 553,672
Total Levy $7,316,543
Equalized Value $894,125,500
Assessment Ratio Assumption 98.00%
Assessed Value Assumption $885,184,245
Bottom Line2012 Levy 7,136,381
Proposed 2013 Levy 7,316,543
$ Change from 2012 180,162
% Change from 2012 2.52%
2012 City Tax Rate 8.08
Proposed 2013 City Tax Rate 8.26
$ Change from 2012 .18
City taxes paid/ $100,000 of Value $826.00
Budget Workshops4 Budget Workshops scheduled :
October 3: Presentation of the Executive Budget Proposal Review Capital Budgets
October 10: General Fund Budget Review October 17 : Continued General Fund Discussions (if
needed)
October 24: EMS Budget Presentation - discussion Utilities Budget Presentation – discussion
Storm Water Utility Budget Presentation-discussion Budget Public Hearing and Adoption: Tuesday, November 5
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