Oracle Property Manager
An implementation for the Pastoral Land Business Unit & State Land Services in the Department for Planning and Infrastructure.
2004 - Accounting Services - Midland (AS) - financial lease management
2004 - Western Australian Planning Commission land management including disposals and acquisitions (WAPC) 2005 - Pastoral land management (PLBU) 2006 - Crown land management (SLS) 2007 - Accommodation Services
Property Manager (PM) Implementation History
Current Scale
• SLS - 6000 land records, 2500 leases & 30000 current reserves.
• PLBU - 1200 land records, 500 leases & 470 pastoral stations.
• AS - Manage the billing schedules and invoice generation for the 3000 leases.
• WAPC - 8000 land records and 300 leases.
• Accommodation Services - 50 building leases.
The Challenge
• To identify the business requirements for PLBU and SLS.
• The consolidation of many disparate data sources and systems.
• To design the system within the confines of the existing setups for WAPC & AS.
• To adapt & implement system design changes in a live environment.
• Training a large number of users & re-engineer internal business processes.
The Systems
Data repositories diverse in nature and attributes; Oracle databases, Lotus Notes databases, Access databases, custom built systems and external data sources from Landgate and VGO. • CFACS – Accounting System• Pastoral Land Information System• Land Stock Register• Section 91 Licensing System• Crown Allotments - CAL• Reserves System - RES• Government Property Register - GPR• Valuation System - ValSys
Why Property Manager?
• Integration with Oracle Financials.• No upfront purchasing costs – PM is a
module of the Oracle E-business Suite.• Extensive data needs for PLBU & SLS
addressed using expandable system setup.• Standardised look and functionality for
custom forms developed using Oracle Application.
• Powerful reporting tools using Discoverer.
Expandable System Setups
• Descriptive flexfields (dffs) provide customisable “expansion space” on oracle forms. Used to capture additional data that is unique to the business.
• Up to 15 fields can be defined (specify data type, status, formatted input or pick list).
• Dffs can be made context sensitive (dffs that are returned to the user depend on values entered in other parts of the form).
Land Form - Data Standardisation Data validation check developed to standardise data
input.
PLSQL code used to provide relevant field names to users.
Database trigger developed to allocate unique identifier.
What is a Lease in PM?
• Land Sales – Private – Government - Conditional
• Lease – Aboriginal – Perpetual – Public Works – Special Agreement – Pastoral – General – Reserve – Government – Corridors – Special
• Easements• Licenses – Crown• State Agreement Act – Easements – Leases• Discharged Members of the Forces
Custom Forms
• All technical design work contracted to out.
• Custom forms have the same look and feel as standard PM forms.
• Combines custom data tables with standard PM data tables to present data in a custom view.
Business Process Reforms
• Clearly defined and logical distinction in responsibilities between business area and financial services.
• Tracking of new lease records to ensure the generation of billing schedules and tax invoices via Oracle Receivables.
• New business rules in place to standardise naming conventions.
• All Quality Management System work procedures amended to reference PM input at certain steps within Crown Land tenure processes.
Improvements to the Business
• A reduced reliance on manual DPI file bring ups for rent re-appraisements.
• Improved communications between business and accounts due to mutual reliance on accurate data.
• Improved data integrity where mandatory fields are in place.
• Significant reporting capabilities via Oracle Discoverer.
• Time savings to the business by working within a single system that houses Crown Land asset information.
Discoverer Reporting
Comprehensive business reporting on:• Land Sales• Leases• Re-appraisal dates• Reserves• Customer contacts• Pastoral permits and approvals• Inspections• Land Availability • Ad hoc queries
Future Opportunities
• Linking to GIS browser. • Improving information flow
between LandGate and DPI.• Implementation of SLIP.• Integration into Shared
Services and opportunity for other agencies to use PM.
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